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HomeMy WebLinkAboutReso 2003-297RESOLUTION NO. 2003-297 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING FILING OF ENGINEER'S REPORT BY THE CITY ENGINEER ON THE COST OF CONSTRUCTION AND SEITING AUGUST 19, 2003 AT 6:00 P.M. AS THE DATE AND TIME OF A PUBLIC HEARING ON ASSESSMENT DISTRICT 2001-03 (D STREET) WHEREAS, on June 18, 2002, pursuant to Chapter 27 of the Improvement Act of 1911 (th: "Block Act") and Article XIIID of the Constitution of California ("Article XIIID"), Council adopted Resolution No. 2002-208 awarding a contract in the amount of $15,870 to Portillo Construction for the construction of sidewalk improvements on D Street between Third Avenue ant Landis Avenue; and WHEREAS, on December 11, 2001, Council adopted Resolutions 2001-428, 2001-429 anc 2001-430 and approved the Preliminary Assessment Engineer's Report; and WHEREAS, on February 26, 2003, Counc'fl held a public hearing on the D Street sidewalk improvements wherein Council adopted Resolution No. 2002-058; which ordered the ins-allation of improvements in accordance with Article XIIID of the California Constitution; anC WHEREAS, on June 18, 2002, Council adopted Resolution No. 2002-208 awarding the contract for construction of sidewalk improvements on D Street to Portillo Concrete; and WHEREAS, staff received a grant for Transportation Development Act (TDA) funding from the San Diego Association of Governments (SANDAG), which funds can only be used to fin~.nce the construction of sidewalks and design and advertising costs directly related to sidewalk construction; and WHEREAS, the City was able to finance $11,219.67 of the project cost from this grant, leaving $2,950.00 in constmction costs to be assessed to the property owners; and WHEREAS, staff has completed the accounting of the expenditures and apportionment to pro-~erty owners as shown in the attached Engineer's Report (Exhibit "A"). This report amends the ?reliminary Engineer's Report adopted by Council on December 11, 2001; and WHEREAS, upon confirmation of the final assessments, property owners will have the option of paying any portion of the assessments during the 30-day payoff period. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept the filing of the Engineer's Report on the cost of construction, a copy of Which will be kept on file in the office of the City Clerk. BE IT FURTHER RESOLVED that the City Council does hereby set August 19, 2003 at 6:IK~ p.m. in the City Council Chambers, City of Chula Vista, 276 Fourth Avenue, Chula Vista, California as the date and time for the public heating on Assessment District 2001-3 (D Street). Resolution 2003-297 Page 2 Presented by Approved as to form by ~ lrt)~9~wanson Engfnbering Director Ann Moore CityAttomey PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 15th day of July, 2003, by the following vote: AYES: Councilmembers: Davis, McCann, Rindone, Salas and Padilla NAYS: Councilmembers: None ABSENT: Councilmembers: None ~illa, Mayo~~ ATFEST: Susan Bigelow, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) CITY OF CHULA VISTA ) I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2003-297 was duly passed, approved, and adopted by the City Council at a regular meeting of the Chula Vista City Council held on the 15th day of July, 2003. Executed this 15th day of July, 2003. Susan Bigelow, City Clerk ENGINEER'S REPORT D STREET SIDEWALK IMPROVEMENTS 1911 ACT ASSESSMENT DISTRICT AD 2001-3 MAY 29, 2003 Backeround D Street between Third and Fourth Avenues in Chula Vista is a residential street with an 80-foot width of right-of-way. Existing improvements include pavement and curb in fi'ont of all properties; however, several properties do not have sidewalks. On the north side of D Street, the only properties which do not have sidewalk improvements are a portion of 321 D Street, as well as 317, 311 and 305 D Street. In September 2001 these four property owners submitted a petition to the City requesting the initiation of proceedings to form an assessment district in accordance with the Improvement Act of 1911. This district would finance the construction of the missing sidewalk improvements on the north side of D Street. The City currently has a policy regarding participation in 1911 Block Act proceedings. According to this policy, the City will provide all engineering, inspection and administrative services at no cost to the property owners. Additionally, it is the City's responsibility to relocate all existing public improvements which would be in conflict with the new improvements, including utilities. These costs have not been included in the Engineer's Report, because they will not be assessed to the property owners. Subsequent to the construction of the improvements, the City obtained funding for the construction of the sidewalks from the San Diego Association of Governments (SANDAG). Therefore, the only cost that will be assessed to the property owners is the cost of constructing the driveway aprons, Overall Design and Cost Estimate The project area and general location of improvements are shown on the Assessment Diagram for Assessment District 2001-3, D Street. The properties which will benefit from these improvements and are a part of the district are as follows: Address 317 D Street 311 D Street 305 D Street Parcel Number 566-030-25-00 566~030-54-00 566-030-30-00 2mprovements included within this district consist of driveway aprons that provide a -ransition between the street and the driveways. The improvements which will not be assessed to property owners include a 5-foot wide sidewalk from the existing sidewalk ending in fi'ont of 521 D Street to the curb return on Third Avenue north of D Street, as well as a sidewalk ramp on the northwest comer of Third Avenue and D Street. Originally, 321 D Street (APN 566-030-23-00) was included within the boundaries of tfis district. However, a new driveway apron at this address was not included as part of t~e construction work for this project, since the existing sidewalk ended east of the 2 existing driveway. Therefore, this property will not be assessed for any district costs and will thus be excluded fi.om the district. The total estimated construction cost was $23,233.00, including the City's share. The mount allocated to the property owners was estimated at $19,759.00. The latter amount was used to calculate the property owners' ballot amounts. The lowest bid for this project was $15,870.00, as shown on Table 1. This amount was subsequently reduced to $10,705.50, due to an adjustment in contract quantities. After subtracting the amount of the grant received from SANDAG for sidewalk construction, the remaining amount to be assessed to the property owners is $2950.40. Method of ADl~ortionment Costs must be apportioned to each property in proportion to the benefit received by that property. In apportioning the cost of street improvements, it can generally be assumed that the property adjacent to the improvements will receive the direct benefit. The adjacent properties would be most likely to use the improvements, particularly with respect to driveway aprons. The City has obtained funding from SANDAG for most of the cost items included in the contractor's bid, including removal and replacement of improvements, construction of a 4" PCC sidewalk and the pedestrian ramp at the comer of D Street and Third Avenue. The only cost item that will be included in the assessment district is the 6" PCC driveway. Based on the revised total quantity of 965.1 SF calculated by the City's construction inspector, the total cost is $3,860.40. However, some of this amount relates to the portion of sidewalk that runs through the driveway apron. This section was estimated to cost $1,910.00 and was subtracted from the above figure to give a total of $2950.40. This amount was not included in the grant and needs to be assessed to the property owners. The breakdown of construction costs among the three properties and the City is shown on Table 2. For each property, the square footage of the driveway apron was individually calculated based on both the measurements taken by the City's inspector during construction in August 2002 and measurements made by the Assessment Engineer in May 2003. The difference between the dimensions measured on both occasions was 0.20 feet at the most, which is within the expected accuracy of the measuring devices. The areas calculated were then multiplied by $4.00, the unit cost for the 6" PCC driveways. The total amount thus calculated for these costs totaled $2973.68 for all three properties. There is a difference of $23.28 between this and $2950.40, the construction cost not covered by the grant. Since this difference is less than one percent, it was decided that the easiest way to reconcile these numbers would be to proportion out the difference among the three properties. The amounts to be assessed to the property owners based on the final construction costs can thus be compared to the amotmts estimated in the Preliminary Engineer's Report as follows: Assessor's Parcel No. Preliminary Assessment Final Assessment 566-030-30-00 $6,961.00 $1,322.37 566-030-54-00 $5,850.00 $ 875.65 566-030-25-00 $5,969.00 $ 752.38 566-030-23-00 $ 979.00 $ 0 TOTAL $19,759.00 $2,950.40 The Preliminary Assessment amounts were included on the ballots submitted to the property owners and tallied in accordance with Article XIIID of the California Constitution. Since the Final Assessment amounts are all lower than the Preliminary Assessment amounts, no additional ballot process is necessary. I:~ENGINEERXASMTDIST~FINAL ENGINEER'S REPORT.DOC 4 ASSESSMENT DIAGRAM ASSESSMENT DISTRICT 2001-3 1911 ACT IMPROVEMENT DISTRICT CITY OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA 300 BLOCK D STREET 305 D ST 311 D I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSED BOUNDARIES OF THE ASSESSMENT DISTRICT, CITY OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, WAS APPROVED BY THE CITY COUNCIL OF THE CITY AT A REGULAR MEETING THEREOF, HELD ON THE DAY OF ,20 , BY RESOLUTION NO. LEGEND PROPOSED ASSESSMENT DISTRICT BOUNDARY AREA OF IMPROVEMENT CITY CLERK, CITY OF CHULA VISTA FILED IN THE OFFICE OF THE CITY CLERK OF THE CITY OF CHULAVISTA THIS DAY OF __, 20 RECORDED IN THE OFFICE OF THE STREET SUPERINTENDENT OF THE CITY OF CHULA VISTA THIS DAY OF 20 CITY CLERK, CiTY OF CHULA VISTA FILED THIS DAY OF ,20 IN BOOK AT PAGE OF MAP OF ASSESSMEI:,IT DISTRICTS IN THE OFFICE OF THE COUNTY RECORDER OF THE COUNTY OF SAN DIEGO, STATE OF CALIFORNIA. COUNTY RECORDER, COUNTY OF SAN DIEGO STREET SUPERINTENDENT REFERENCE IS HEREBY MADE TO THE COUNTY OF SAN DIEGO, STATE OF CALIFORNIA ASSESSO PARCEL MAPS FOR DETAILED DIMENSIONS OF INDIVIDUAL PARCELS. TABLE 1 PORTILLO CONSTRUCTION ORIGINAL BID ON D STREET IMPROVEMENTS 4" PCC Sidewalk 1220 6" PCC Driveways 1100 Pedestrian Ramp (SDRSD G-27 1 Type A) Remove and Replace 4" PCC 200 Slabwork Remove and Replace 6" PCC 400 Slabwork Remove and Replace PCC Curb 120 and Gutter (6" or 8") TOTAL SF $3.50 $4,270 SF $4.00 $4,400 EA $1000 $1,000 SF $5.00 $1,000 SF $5.50 $2,200 LF $25.00 $3,000 $15,870 TABLE 2 D STREET APPORTIONMENT CALCULATIONS DRIVEWAY APRONS 305 D Street; APN 566-030-30-00 12.8'x 20.2'+26.5' = 298.9 SF 2 1.7' x 20.2' = 38.4 SF 333.2 SF 333.2 SF x $4.00/SF ~- $1332.80 311 D Street; APN 566-030-54-00 12.7' x 18.9' + 12.5' = 199.39 SF 2 1.7' x 12.5' -- 21.25 SF 222.85 SF 220.64SF x $4.00/SF = $882.56 317 D Street; APN 566-030-25-00 12.7' x 17.0' + 10.5' -- 174.63 SF 2 1.3' x 11.5' = 14.95 SF 189.58 SF x $4.00/SF 189.58 SF $758.32 Reconciliation with Grant Funding $1332.80 $ 882.56 $ 758.32 $2973.68 $2973.68 - $2950.40 (construction cost - grant) = $23.28 Reduction to calculated amounts: $23.28/$2973.68 = 0.007829 multiplier 305 D Street: $1322.37 307D Street: $ 875.65 311 D Street: $ 752.38 J:XENGINEER~ASMTDIST~D STREET~TABLE 2 APPORTIONMENT.DOC