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HomeMy WebLinkAboutReso 2020-077 RESOLUTION NO. 2020-077 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA DESIGNATING AUTHORIZED AGENTS TO ACT ON BEHALF OF THE CITY FOR PURPOSES OF OBTAINING STATE OR FEDERAL ASSISTANCE WHEREAS, the City of Chula Vista Municipal Code, Chapter 2.14 [Emergency Organization Department], designates the City Manager as the Director of Emergency Services, who is empowered to control and direct the effort of the emergency organization of this City; and WHEREAS, the Director of Emergency Services has appointed the Assistant City Manager as the Assistant Director of Emergency Services, to serve in the absence of the Director; and WHEREAS, the Emergency Services Coordinator is responsible for coordinating the activities of the City’s Emergency Management Program, including preparing, overseeing, and tracking reimbursement claims to state and federal agencies; and WHEREAS, the State Office of Emergency Services (“Cal. OES”) requires that non-state agencies, like the City of Chula Vista, adopt a resolution (including via the Cal OES 130 Resolution) to designate individuals (by position title) to serve as authorized persons to act on behalf of the City for the purposes of obtaining federal financial assistance under Public Law 93- 288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act; and WHEREAS, the City Manager, Assistant City Manager, and Emergency Services Coordinator, are appropriate individuals to act on behalf of the City for the purposes of obtaining federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act given their duties, as stated herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that the City Manager, as the Director of Emergency Services, the Assistant City Manager, as the Assistant Director of Emergency Services, and the Emergency Services Coordinator are designated as authorized agents and hereby authorized to execute for and on behalf of the City of Chula Vista for the purposes of obtaining federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that the City of Chula Vista hereby authorizes its agents to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. DocuSign Envelope ID: D6CD64D9-16B9-4EC8-9DBC-08CE84B8705D Resolution No. 2020-077 Page No. 2 BE IF FURTHER RESOLVED by the City Council of the City of Chula Vista that it adopts the attendant Cal OES 130 Resolution (a copy of which is on file with the City Clerk’s Office), in the form substantially presented, and that the City Manager may make such minor modifications to said Cal OES 130 Resolution as may be required or approved by the City Attorney. [SIGNATURES ON THE FOLLOWING PAGE] DocuSign Envelope ID: D6CD64D9-16B9-4EC8-9DBC-08CE84B8705D Resolution No. 2020-077 Page 3 Presented by Approved as to form by Gary Halbert Glen R. Googins City Manager City Attorney PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 7th day of April 2020 by the following vote: AYES: Councilmembers: Diaz, Galvez, McCann, and Casillas Salas NAYS: Councilmembers: None ABSENT: Councilmembers: Padilla Mary Casillas Salas, Mayor ATTEST: Kerry K. Bigelow, MMC, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) CITY OF CHULA VISTA ) I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2020-077 was duly passed, approved, and adopted by the City Council at a regular meeting of the Chula Vista City Council held on the 7th day of April 2020. Executed this 7th day of April 2020. Kerry K. Bigelow, MMC, City Clerk DocuSign Envelope ID: D6CD64D9-16B9-4EC8-9DBC-08CE84B8705D STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES 130 Cal OES ID No:______________________ DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES BE IT RESOLVED BY THE OF THE (Governing Body)(Name of Applicant) THAT ,OR (Title of Authorized Agent) ,OR (Title of Authorized Agent) (Title of Authorized Agent) is hereby authorized to execute for and on behalf of the , a public entity (Name of Applicant) established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T.Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. THAT the ________________________________________________, a public entity established under the laws of the State of California, (Name of Applicant) hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. Please check the appropriate box below: This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below. This is a disaster specific resolution and is effective for only disaster number(s) ________________________ Passed and approved this day of , 20 (Name and Title of Governing Body Representative) (Name and Title of Governing Body Representative) (Name and Title of Governing Body Representative) CERTIFICATION I,,duly appointed and of (Name)(Title) ,do hereby certify that the above is a true and correct copy of a (Name of Applicant) Resolution passed and approved by the of the (Governing Body)(Name of Applicant) on the day of , 20 . (Title) Page 1 (Signature) Cal OES 130 (Rev.9/13) City Council City of Chula Vista City Manager (Director of Emergency Services) Assistant City Manager (Asst. Dir. of Emergency Svcs) Emergency Services Coordinator City of Chula Vista City of Chula Vista 7th April 20 Mary Casillas Salas, Mayor Mike Diaz, Councilmember Jill M. Galvez, Councilmember and John McCann, Councilmember Kerry K. Bigelow City Clerk City of Chula Vista City Council City of Chula Vista 7th April 20 City Clerk X DocuSign Envelope ID: D6CD64D9-16B9-4EC8-9DBC-08CE84B8705D STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES 130 -Instructions Cal OES Form 130 Instructions A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years from the last date of approval, is invalid or has not been submitted. When completing the Cal OES Form 130,Applicants should fill in the blanks on page 1. The blanks are to be filled in as follows: Resolution Section: Governing Body: This is the group responsible for appointing and approving the Authorized Agents. Examples include: Board of Directors,City Council,Board of Supervisors,Board of Education, etc. Name of Applicant:The public entity established under the laws of the State of California. Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California. Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the Governor’s Office of Emergency Services regarding grants applied for by the Applicant. There are two ways of completing this section: 1.Titles Only: If the Governing Body so chooses,the titles of the Authorized Agents would be entered here,not their names.This allows the document to remain valid (for 3 years)if an Authorized Agent leaves the position and is replaced by another individual in the same title.If “Titles Only”is the chosen method,this document must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can be completed by any authorized person within the agency and does not require the Governing Body’s signature. 2.Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed.A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document or their title changes. Governing Body Representative: These are the names and titles of the approving Board Members. Examples include: Chairman of the Board, Director,Superintendent,etc. The names and titles cannot be one of the designated Authorized Agents, and a minimum of two or more approving board members need to be listed. Certification Section: Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval. Examples include:City Clerk, Secretary to the Board of Directors,County Clerk,etc. This person cannot be one of the designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the same person holding the Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate “Self Certification.” Page 2Cal OES 130 (Rev.9/13) DocuSign Envelope ID: D6CD64D9-16B9-4EC8-9DBC-08CE84B8705D