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HomeMy WebLinkAboutcc min 1982/04/08 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Thursday, April 8, 1982 - 4 P.M. Council Conference Room, City Hall ROLL CALL Councilmen present: Mayor pro Tempore McCandliss, Councilmen Scott, Gi 11 ow, Campbel 1 Councilmen absent: Mayor Cox Staff present: City Manager Cole, Assistant City Manager Asmus, Development Services Administrator Roberts City Clerk Fulasz noted the absence of Mayor pro Tempore McCandliss. MSUC (Scott/Gillow) to appoint Councilman Campbell as Acting Mayor pre Tempore. CONTINUATION OF PRE-BUDGET MEETING Acting Mayor pro Tempore Campbell opened the meeting announcing that this is a continuation of the agenda of April 5, 1982. IX. PLANNING DEPARTMENT Level of Planning Services. Direct.or of Planning Peterson stated that he will be asking for iwo additional positions: an Associate Planner and an Assistant Planner. Mr. Peterson cited the Moreland Development Company's proposal to begin plans for development of Bonita Miguel as one of the reasons for adding personnel. He noted the current EastLake proposal and the amount of time staff has had to devote to that project. Council discussion followed regarding the approval of the City's Growth Management Policy which eliminated the Bonita Miguel area from the Policy; the Policy will come to the Council for review in approximately nine months; the serious possibility of the Council changing any aspect of the Policy at that time. (Mayor pro Tempore McCandliss arrived at this time - 4:05 P.M.) In answer to Councilman Campbell's question, Director Peterson concurred that the amount of subdivision developments have decreased in the past year thereby not demanding of staff time for processing the plans. Mr. Peterson cited, however, the number of personnel lost in his department. ×. POLICE a. Report on ARJIS. Director of Public Safety Winters submitted a report and projected charts on a screen showing (1) the present ARJIS budget which was $1,608,635 for 1980-81 and projected at $2,709,372 for lg82-83 minus $300,000 as a result of AB18g. Director Winters discussed the ARJIS cost allocations comparing the figures from FY1978-79 to FY1982-83; the specific programs involved; the problems currently associated with the program (users not adequately trained to access system - some agencies not entering all necessary data and not timely, etc.); the potential savings to the City and other benefits; the effectiveness of the system; and statistical analysis and examples of usefulness of the program as made by Chula Vista detectives. Following a general question and answer period, the Council expressed their desire to have more information on the actual City's costs - what is the City getting for its $129,000 - how much is being paid for each program - number of hours of input - and complete utilization costs. Mayor pro Tempore McCandliss asked that this information be brought back at budget time. City Council Meeting - 2 - April 8, 1982 b. Re~ort on Rohr Traffic Officer Program. Director of Public Safety Winters projected graphs on the screen noting that in lgS1-Sg, the amount of $36,5S0 will be spent on Rohr Traffic Guards (6,$g6 hours at $5.60 per hour). The amount budgeted was $26,430. The current staff involves 17 Guards, one Supervisor and two Relief with four morning posts and 16 afternoon posts. In answer to the Council's query, Director Winters explained that Rohr Industries allows its personnel to leave their jobs at 3 o'clock, change into their uniforms and get to their posts (1/g hour) this is paid by Rohr and then at that point, the City pays the rest. Assistant City Manager Asmus commented that this program has been in effect for a number of years and perhaps, this year, it should be looked at. The Rohr management is willing to look into it and may even hire a traffic engineer. Director Winters said that his recommendation would be to decrease the personnel from gl to 14, eliminating some of the positions. He noted that some of the positions were assigned at the time the streets were not even paved and signalization was lacking. MS (McCandliss/Campbell) to reduce the Rohr Traffic Guards from gl to 14. Discussion on the motion centered around the actual need for Council direction; that it could be done administratively; the motion may be too limiting the staff would not be able to increase the Guards if the need arose nor decrease them to less than 14; staff should try using 14 personnel and report back to Council at budget time. Mayor pro Tempore McCandliss withdrew her motion; Councilman Campbell withdrew his second. c. Level of Police Service. Director of Public Safety Winters depicted charts on the screen showing an analysis of authorized versus actual patrol personnel and the distribution of personnel by squads; the average beat cover- age; l~e minimum beat strengths and patrol car availability. Discussion ensued between staff and Council concerning the actual number ot officers available per population ano this comparison wlt~ ot~er cltles; Cnula Vlsta's lower average; emergency response time; and t~e concern relative to the excessive amount of time that units are not available for call. The posslble annexation of Montgomery was discussed with the cited need for addi- tional personnel in that area. Director Winters commenteo that it t~e area is annexed, staff would have to experience what the needs will be and this will be known by duly 1 and will be reported back to Council. XI. FULL COST RECOVERY Director of Management Services Thomson explained that after Proposition lJ in )~TU, the City began )oozing ~nto its tee schedule ano Began changing them. To analyze the level of fees and charges, staff must look at (1) direct cost to the City to proviOe the serwce; the overheao allocation; comparison with other cities; market elasticity; ability of potential service receivers to pay; and fairness. Full cost recovery involves a series of elements such as direct salary cost; incremental costs; department overhead; full central service cost allocation. Mr. Thomson explained the need to determine full cost rates to fully receive administrative costs in the grants programs something the City is not now doing. In the grants program, the City could realize an additional $50,000 a year. A consultant could do the entire fee structure study for $30,000. MSUC (Scott/Gillow) for staff to bring back a resolution - or whatever is appropriate - for an on-going study for full-service allocation. City Council Meeting -3 - April 8, 19~Z Mayor pro Tempore McCandliSS stated that She COUlO not support expendi- ture of $30,000 for a consultant. Director of Management Services Thomson explained that he is not recon~ending the consultant - the $30,00U was shown as staff time. CITY MANAGER'S REPORT H Street Bid - Cit~ Manager Cole reported that the bids on the "N" Street project were received and came to $1,~O0,OUU for two phases: (1) grading and drainage; (2) paving. KAYOR'S REPORT - None COUNCIL COMMENTS - None ADdOURNMENT at 5:45 P.M. to the meeting scheduled for Tuesday, April 13, 1982 at 7 P.M.