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HomeMy WebLinkAbout2019.11.06 Joint meeting packet City of Chula Vista Boards & Commissions Sustainability Commission and Healthy Chula Vista Advisory Commission Notice is hereby given that the Sustainability Commission and Healthy Chula Vista Advisory Commission of the City of Chula Vista have called and will convene a Special Meeting on Wednesday, November 6, 2019 at Hydro Station, located at Richard A. Reynolds Groundwater Desalination Facility, 3066 N. Second Avenue, Chula Vista, California to consider the item(s) on this agenda. SPECIAL JOINT MEETING OF THE SUSTAINABILITY COMMISSION AND HEALTHY CHULA VISTA ADVISORY COMMISSION OF THE CITY OF CHULA VISTA Wednesday, November 6, 2019 Richard A. Reynolds Groundwater Desalination Facility 4:00 p.m. 3066 N. Second Avenue, Hydro Station Chula Vista 91910 Parking: Main gate will be propped open prior to meeting. Drive straight through gate and park in gravel parking lot located behind the building. CALL TO ORDER ROLL CALL SUSTAINABILITY COMMISSION (SC): C ommissioners Legaspi, Korgan, Richeson, Matthias, Baugh, Guevara-Gluyas and Chair Romo. ROLL CALL HEALTHY CHULA VISTA ADVISORY COMMISSION (HCVAC): Commissioners Cruz, de Murguia, Jimenez, Martinez, Melgoza, Quiroz, Vice Chair Partida-Lopez and Chair Milburn CONSENT CALENDAR The Board/Commission will enact the Consent Calendar staff recommendations by one motion, without discussion, unless a Board/Commission Member, a member of the public, or staff requests that an item be and submit it to the Secretary prior to the meeting. Items pulled from the Consent Calendar will be discussed immediately following the Consent Calendar. 1. SC APPROVAL OF MINUTES FROM October 14, 2019 SC RECOMMENDED ACTION: Review Attachment 1 and approve minutes. 2. HCVAC APPROVAL OF MINUTES FROM October 10, 2019 HCVAC RECOMMENDED ACTION: Review Attachment 2 and approve minutes. PUBLIC COMMENTS Persons speaking during Public Comments may address the Board/Commission on any subject matter within item on the agenda. State law generally prohibits the Board/Commission from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Board/Commission may schedule the topic for future discussion or refer the matter to staff. Comments are limited to three minutes. ACTION ITEMS The Item(s) listed in this section of the agenda will be considered individually by the Board/Commission and are expected to elicit discussion and deliberation. If you wish to speak on any item, please fill 3. RICHARD A. REYNOLDS GROUNDWATER DESALINATION FACILITY HYDRO STATION Michael Bruder, CVESD staff, will provide an overview of the Hydro Station. RECOMMENDED ACTION: Commissions hear the presentation. 4. ZERO WASTE SUSTAINABLE COMMUNITY Katharine Matthews, Living Coast Discovery Center Sustainable Manager will provide an overview of a new community-based waste reduction program. RECOMMENDED ACTION: Commissions hear the presentation. 5. HEALTHY AND SUSTAINABLE MEETING POLICY City Staff Stacey Kurz and Manuel Medrano will provide an overview of the draft policy for Healthy and Sustainable meetings for all city hosted functions inclusive of beverages and/or food. RECOMMENDED ACTION: Commissions review Attachment 3, hear the presentation and provide a recommendation to City Council on adoption. 6. SUBCOMMITTEE UPDATE ON HYDRATION STATIONS Members of the subcommittee will provide an update. RECOMMENDED ACTION: Commissions hear the presentation. OTHER BUSINESS 7. STAFF COMMENTS a. Prescription Take Back Program b. Vaping Regulations Update 8. 9. ADJOURNMENT to a regular meeting of the Sustainability Commission on December 9, 2019 at 5:00 pm at Executive Conference Room 103, Building A, 276 Fourth Avenue, Chula Vista and a special meeting of the Healthy Chula Vista Advisory Commission on January 9, 2020 at 3:30 pm, location TBD. Materials provided to the Sustainability Commission related to any open-session item on this agenda are available for public review in the Office of Sustainability, Chula Vista during normal business hours. Materials provided to the Healthy Chula Vista Advisory Commission related to any open-session item on this agenda are available for public review in the Development Services Department, Chula Vista during normal business hours. Page 2 SC & HCVAC Agenda November 6, 2019 In compliance with the AMERICANS WITH DISABILITIES ACT The City of Chula Vista requests individuals who require special accommodations to access, attend, and/or participate in a City meeting, activity, or service, contact the Human Resources Department at (619) 691-5041 (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. Page 3 SC & HCVAC Agenda November 6, 2019 Join us for a special meeting of the Sustainability Commission & Healthy Chula Vista Advisory Commission Wednesday, November 6, 2019 4:00 6:00 pm The Sustainability Commission serves as a resource to the City on environmental initiatives HYDRO STATION and programs that advance economically and RICHARD A. REYNOLDS GROUNDWATER environmentally sustainable local practices. DESALINATION FACILITY 3066 N. Second Avenue Chula Vista (91910) The Healthy Chula Vista Advisory Commission serves as a resource to the City on health-related Zero Waste Sustainable Community policies and opportunities under the Healthy Chula Vista Initiative. Healthy & Sustainable Meeting Policy Hydration Stations Prescription Take Back Program Vaping Regulations MORE INFORMATION For the full agenda and additional information on Chula Vista Boards & Commissions, visit www.chulavistaca.gov/departments/city-clerk/boards-commissions Page 1 of 3 Sustainability Commission Minutes Page 2 of 3 Sustainability Commission Minutes Page 3 of 3 Sustainability Commission Minutes DRAFT MINUTES OF A SPECIAL MEETING OF THE HEALTHY CHULA VISTA ADVISORY COMMISSION OF THE CITY OF CHULA VISTA October 10, 2019 3:00 P.M. A Special Meeting of the Healthy Chula Vista Advisory Commission of the City of Chula Vista was called to order at 3:15 p.m. in Building C at City Hall, located at 276 Fourth Avenue, Chula Vista, CA 91910 ROLL CALL PRESENT: Commissioners: de Murguia, Jimenez, Martinez, Melgoza, Quiroz, Chair Milburn ABSENT: Commissioners: Cruz, Vice-Chair Partida-Lopez ALSO PRESENT: Stacey Kurz, Senior Project Coordinator Simon Silva, Deputy City Attorney CONSENT CALENDAR 1. HCVAC APPROVAL OF MINUTES FROM September 12, 2019 Motion by Commissioner Melgoza to approve the minutes Seconded by Commissioner Quiroz Motion passed 6-0 PUBLIC COMMENTS None. ACTION ITEMS 2. VAPING PROHIBITIONS Linayao-Putman MPH, Community Health Program Specialist from the San Diego County Health & Human Services Agency provided an overview of the current CDC recommendations related to electronic smoking devices and the proposed County actions related to banning flavored tobacco products and placing a moratorium on electronic smoking devices. . Motion by Commissioner Melgoza to direct staff to draft regulations in line with the County of San Diego for Council consideration Seconded by Commissioner Martinez Motion passed 6-0 OTHER BUSINESS 2. STAFF COMMENTS None. 3. None. 4. None. ADJOURNMENT Motion to adjourn at 3:37, to a special joint meeting with the Human Relations Commission immediately following this meeting in the same location. ____________________________________ Stacey Kurz, Senior Project Coordinator ATTACHMENT 3 Item No. 5 DATE: SUBJECT: I. RECOMMENDATION II. BACKGROUND III. DISCUSSION Item No. 5 November 1, 2019 Page 2 COUNCIL POLICY CITY OF CHULA VISTA POLICY SUBJECT: Healthy and Sustainable Meeting EFFECTIVE NUMBER PAGE Standards DATE 1 OF 3 ADOPTED BY: Resolution No. DATED: AMENDED BY: BACKGROUND In keeping with the Healthy Community goal of the Strategic Plan, on January 5, 2016, the first Healthy Chula Vista Action Plan was adopted, providing a set of strategies to review, create and evaluate policies and programs within the City and to develop community partnerships to promote wellness within our community. A key component of the plan included measures to provide access to healthy food, such as establishing procurement policies for Municipal Event Catering that promote healthy food options and sustainable practices to provide healthier food access and increase options to employees and residents at City facilities. The City of Chula Vista promotes healthy lifestyles and strives to create environments that support healthy food choices, regular physical activity, environmental sustainability and tobacco-free spaces. The strong relationship between diet, health and environment and the increasing rates of obesity, make supporting healthy choices at work part of our commitment to better health. Modeling healthy choices, especially for food and beverages purchased for all internal and external meetings, trainings, and events are vital to support healthier work spaces. Supporting healthy lifestyles and environmental sustainability aim to create a social norm that help making the better choice for our body and environment an easy one. PURPOSE The purpose of this policy is to establish nutritional standards for food and beverages that are purchased by the City, or on behalf of the City, for meetings/events. This includes, but is not limited to, events/meetings held at parks, community centers, gymnasiums, libraries and any other City of Chula Vista building, structure, or complex. This policy shall apply to any organization that utilizes meeting rooms or space at the City Hall or Public Works complexes. To that end, you will see healthy food choices and non- sugary beverages to drink at City sponsored meetings/events. A detailed toolkit has been developed for staff use Putting Health on the Agenda - A Chula Vista Healthy Meeting Toolkit POLICY All activities and events (meetings, conferences, catered events, potlucks, celebrations, etc.) sponsored or supported by the City will always support opportunities for healthy environments around foods and environmentally friendly practices, as follows: 1) Healthy Food Options. All events shall provide for the following: A. Beverages i. Ensure water is available. ii. Do not purchase any sugar-sweetened drinks. This includes sodas, energy drinks, sport drinks, juices less than 100% fruit juice, lemonade, and sweetened tea/coffee drinks. COUNCIL POLICY CITY OF CHULA VISTA POLICY SUBJECT: Healthy and Sustainable Meeting EFFECTIVE NUMBER PAGE Standards DATE 2 OF 3 ADOPTED BY: Resolution No. DATED: AMENDED BY: B. Food iii. Include at least one serving of fruits and/or vegetables. iv. Serve foods made from whole grains whenever possible. v. Serve fats and condiments on the side (i.e. dressings, mayonnaise). vi. Avoid fats and oils high in saturated fats. vii. Low-fat or fat-free preparation methods (broil, bake, grill steamed or roasted). viii. Serve health-appropriate portions. ix. Consider alternatives to cake and other high-sugar, high-fat desserts and provide a heathy option whenever desserts are served. 2) Zero Waste. All meetings shall incorporate the following sustainable practices: A. Meeting Space & Logistics i. Ensure the meeting space has recycling containers, organic waste disposal and garbage receptacles. ii. Project the meeting agenda on a screen or write it on a board or flip chart where everyone can see it, instead of making paper copies. iii. Provide electronic documents ahead of meeting and display on-screen to reduce the need for paper copies. If needed, paper copies should be printed double-sided. B. Food & Beverage Serving i. Ask the caterer to provide reusable plates, silverware and cups as appropriate. ii. Reduce waste and packaging, whenever possible. iii. Provide condiments (sugar, creamer, mayonnaise, etc.) in serving containers rather than individual packets. iv. Do not serve food on polystyrene foam dishes or containers and do not provide straws unless a medical condition requires their use. v. Ask attendees to bring their own reusable cups if you are serving beverages. vi. Serve finger foods on napkins instead of paper plates when practical. vii. Provide access to water and avoid individual-portion plastic bottles. viii. Use bulk (not individual) containers for all beverages whenever possible. ix. Use locally-sourced and sustainably-produced food and giveaways, when possible. 3) Physical Activity. Consider incorporating the following into meetings: i. Provide a voluntary activity break for meetings that last more than one hour. Include the activity break on the meeting agenda. ii. Consider a walking meeting when scheduling a meeting with three or less attendees. iii. Encourage employees to take their lunch break to provide both a physical and mental COUNCIL POLICY CITY OF CHULA VISTA POLICY SUBJECT: Healthy and Sustainable Meeting EFFECTIVE NUMBER PAGE Standards DATE 3 OF 3 ADOPTED BY: Resolution No. DATED: AMENDED BY: break. 4) Other Healthy Considerations. Consider incorporating the following into meetings: i. Ensure the meeting space is smoke free. ii. Encourage carpooling or walking to reduce pollution and green-house-gas emissions. PROCEDURE 1) Implementation A. The policy shall be implemented no later than 90 days from the date hereof.