HomeMy WebLinkAboutReso 2019-132RESOLUTION NO. 2019-132
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE FIRST AMENDMENT TO
THE AGREEMENT WITH MCFARLANE PROMOTIONS, INC.
TO PROVIDE EVENT PLANNING SERVICES FOR THE 2019
AND 2020 SOUTHBAY EARTH DAY, HARBORFEST, AND
THE STARLIGHT PARADE & CHILDREN’S FAIRE
WHEREAS, the City of Chula Vista is actively engaged in establishing signature
community events that attract residents and visitors; and
WHEREAS, South Bay Earth Day is the South Bay’s largest Earth Day celebrati on
promoting environmental stewardship and sustainability with interactive demonstrations,
exhibits, educational sessions and more; and
WHEREAS, HarborFest is a day-long festival with music performances; vendors; youth
zone; community performances; interactive, educational children’s activities; harbor activities; a
green zone; and more to attract residents and visitors to the Chula Vista Bayfront; and
WHEREAS, the Starlight Parade & Children’s Faire is a day of free children’s activities
including pictures with Santa, a snow hill and children’s games, which is followed by a
nighttime parade with more than 100 parade entrants, including local schools and regional
organizations, and attracts residents and visitors to the Chula Vista Third Avenue Downtown;
and
WHEREAS, South Bay Earth Day, HarborFest, and the Starlight Parade involve work to
be performed that includes, but is not limited to, coordination, planning with vendors, musical
groups, participants, partner agencies and others, securing subcontractors, paying invoices; and
WHEREAS, the success of South Bay Earth Day, HarborFest, and the Starlight Parade &
Children’s Faire depends upon expert coordination and planning; and
WHEREAS, the City solicited proposals for an event planning consultant to coordinate
South Bay Earth Day, HarborFest and the Starlight Parade & Children’s Faire, and the
committee selected McFarlane Promotions, Inc. as the most qualified vendor; and
WHEREAS, to successfully execute these events, the City will provide McFarlane
Promotions, Inc. with funds to pay subcontractors and vendors prior-to the event as well as at the
event; and
WHEREAS, the City will advance funds to McFarlane Promotions, Inc. for pre-event and
event-day payment of subcontractors and vendors that provide event-related services and
supplies that are pre-approved by the City.
DocuSign Envelope ID: 6DF7FB26-5C15-4ACA-9201-75973B318383
Resolution No. 2019-132
Page No. 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, that it approves the First Amendment to the Agreement with McFarlane Promotions, Inc.
to provide event planning services for the 2019 and 2020 South Bay Earth Day, HarborFest, and
the Starlight Parade & Children’s Faire in the form presented, with such minor modifications as
may be required or approved by the City Attorney, a copy of which shall be kept on file in the
Office of the City Clerk, and authorizes and directs the Mayor to execute same.
[SIGNATURES ON THE FOLLOWING PAGE]
DocuSign Envelope ID: 6DF7FB26-5C15-4ACA-9201-75973B318383
Resolution No. 2019-132
Page No. 3
Presented by Approved as to form by
Gary Halbert Glen R. Googins
City Manager City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 9th day of July 2019 by the following vote:
AYES: Councilmembers: Diaz, Galvez, McCann, and Casillas Salas
NAYS: Councilmembers: None
ABSENT: Councilmembers: Padilla
Mary Casillas Salas, Mayor
ATTEST:
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, C alifornia, do hereby certify that the foregoing
Resolution No. 2019-132 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 9th day of July 2019.
Executed this 9th day of July 2019.
Kerry K. Bigelow, MMC, City Clerk
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