HomeMy WebLinkAboutReso 2019-119RESOLUTION NO. 2019-119
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING A
LANDSCAPE MAINTENANCE CONTRACT BETWEEN THE
CITY AND AZTEC LANDSCAPING, INC. FOR OPEN SPACE
LANDSCAPE MAINTENANCE SERVICES IN BID GROUPS 1
($844,584), 2 ($220,956), 3 ($474,288), 5 ($604,596), 6
($1,219,728), 7 ($434,724), AND 10 ($428,244) IN THE TOTAL
AMOUNT OF $4,227,120
WHEREAS, the City currently administers and maintains 50 Open Space Districts,
Maintenance Community Facilities Districts, and their associated zones (collectively the
“Districts”) and levies an annual assessment on property owners within each district to provide
funding for maintenance of common area spaces; and
WHEREAS, the City contracts with landscape firms to provide landscape maintenance
services for the Districts; and
WHEREAS, on April 12, 2019, City staff issued a Request for Proposals for landscape
maintenance services for common area spaces within all the Districts; and
WHEREAS, in the Request for Proposal, the common area spaces within the Districts were
placed into 11 Bid Groups; and
WHEREAS, a pre-bid meeting was held on April 17, 2019 to review and clarify bid
requirements and to emphasize that the bids would be evaluated and contracts awarded by Bid
Group to the lowest most competent and qualified bidder for each Bid Group; and
WHEREAS, on May 1, 2019, City staff received responsive bids from Aztec Landscaping,
Inc., BrightView Chargers, Inc. d/b/a Brightview Landscape Services (Brightview), Cielo Azur,
Inc., and Terracare, LLC respectively for the various bid groups as shown below:
Bid Group # Aztec BrightView Cielo Azul Terracare
1 $844,584 $894,617.84 No bid $997,734.29
2 $220,956 No bid No bid $225,690.32
3 $474,288 No bid $489,892.75 $486,720.00
5 $615,756 No bid $619,108.22 $685,942.57
6 $1,219,728 $1,228,416.47 No bid $1,306,860.16
7 $434,724 No bid $450,976.75 $498,867.23
10 $464,856 No bid No bid $486,719.64
WHEREAS, based on available resources, the City reduced and Aztec Landscaping, Inc.
agreed to reduce the landscape services for Open Space Districts 15 and 24 in Group 5 and Open
Space Districts 3 and 8 in Group 10, with a commensurate reduction in annual costs from $121,344
to $73,572 collectively (representing a reduction of $47,772); and
DocuSign Envelope ID: 88F532E3-8A90-42F4-A3E5-A61F17B1E8E9
Resolution No. 2019-119
Page No. 2
WHEREAS, the following table reflects the final contract with Aztec Landscaping, Inc.:
Bid
Group
Aztec Original
Bid
Aztec Final
Contract Difference
1 $ 844,584 $ 844,584 $ -
2 $ 220,956 $ 220,956 $ -
3 $ 474,288 $ 474,288 $ -
5 $ 615,756 $ 604,596 $ 11,160
6 $ 1,219,728 $ 1,219,728 $ -
7 $ 434,724 $ 434,724 $ -
10 $ 464,856 $ 428,244 $ 36,612
Total $ 4,274,892 $ 4,227,120 $ 47,772
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista
that it accepts the bids and awards the open space landscape maintenance contract for Bid Groups
1, 2, 3, 5, 6, 7, and 10 to Aztec Landscaping, Inc. in the amount of $4,227,120.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it
approves the City of Chula Vista Contractor Services Agreement with Aztec Landscaping, Inc. to
provide Landscape Maintenance Services, in the form presented, with such minor modifications
as may be required or approved by the City Attorney, a copy of which shall be kept on file in the
Office of the City Clerk, and authorizes and directs the Mayor to execute the same.
[SIGNATURES ON THE FOLLOWING PAGE]
DocuSign Envelope ID: 88F532E3-8A90-42F4-A3E5-A61F17B1E8E9
Resolution No. 2019-119
Page No. 3
Presented by Approved as to form by
Iracsema Quilantan Glen R. Googins
Director of Public Works City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 18th day of June 2019 by the following vote:
AYES: Councilmembers: Diaz, Galvez, McCann, Padilla, and Casillas Salas
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Mary Casillas Salas, Mayor
ATTEST:
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2019-119 was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the 18th day of June 2019.
Executed this 18th day of June 2019.
Kerry K. Bigelow, MMC, City Clerk
DocuSign Envelope ID: 88F532E3-8A90-42F4-A3E5-A61F17B1E8E9