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Home My WebLink About04-12-2018 HRC Agenda and Attachments Notice is hereby given that the Chair of the Human Relations Commission of the City of Chula Vista has called and will convene a Spe cial Meeting of Human Relations Commission on Thursday, April 12th, 2018 at 6:00 p.m. in HR Conference Roo m B111-B112 located in the Public Services North Bldg. C at 276 Fourth Avenue, Chula Vista, California to consider the items on this agenda. SPECIAL MEETING OF THE CITY OF CHULA VISTA HUMAN RELATIONS COMMISSION April 12, 2018 HR Conference Room B111-B112 6:00 p.m. Public Services North – Bldg. C 276 Fourth Avenue Chula Vista, Ca 91910 CALL TO ORDER ROLL CALL: Commissioners Bordeaux, Branch, Felix, Godinez, Gonzales, Gonzalez, Lake, Medina, Zadah, Vice Chair Culuko, Chair Martinez-Montes PUBLIC COMMENTS Persons speaking during Public Comments may address the Board/Commission on any subject matter within the Board/Commission’s ju risdiction that is not listed as an item on the agenda. State law generally prohibits the Board/Commission from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Board/Commission may schedule the topic for future discussion or refer the matter to staff. Comments are limited to three minutes. CONSENT CALENDAR (Items 1-2) The Commission will enact the Consent Calendar staff recommendations by one motion, without discussion, unless a Commissioner, a member of the p ublic, or staff requests that an item be removed for discussion. Items pulled from the Consent Calendar will be discussed immediately f ollowing the Consent Calendar. 1. WRITTEN COMMUNICATION: A. E-mail from Commissioner Lake requesting an excused absence from March 8, 2018 Special Human Relations Commission meeting. Staff recommendation: Commission excuses the absence. City of Chula Vista Boards & Commissions Human Relations Commission 2. APPROVAL OF MINUTES of March 8, 2018. Staff recommendation: Commission approves minutes. ACTION ITEMS The Item(s) listed in this section of the agenda will be considered individually by the Board/Commission and are expected to elicit discussion and deliberation. If you wish to speak on any item, please fill out a “Request to Speak” form and submit it to the Secretary prior to the meet ing. 3. CONSIDERATION OF SETTING A NEW DATE, TIME, LOCATION FOR REGULAR MEETINGS OF THE HUMAN RELATIONS COMMISSION. Staff recommendation: Commission set the date, time, and location for regular meetings. 4. DISCUSSION OR UPDATE OF ITEMS FOR CREATION OF BYLAWS. Staff recommendation: Commission reviews and discuss bylaws. 5. DISCUSSION OF CERTIFIED WELCOMING CITY, AD HOC COMMITTEES, POSSIBLE APPOINTMENT OF COMMISSIONERS, AND SETTING MEETING DATES FOR THE AD HOC COMMITTEES. Staff recommendation: Commission discussion the formation of ad hoc committees. OTHER BUSINESS 6. CHAIR’S COMMENTS 7. COMMISSIONERS’ COMMENTS 8. STAFF’S COMMENTS ADJOURNMENT Materials provided to the Human Relation Commission related to any open-session item on this agenda are available for public review in Human Resources Department at City Hall, Building C, Human Resources Department 276 Fourth Avenue, Chula Vist a during normal business hours. In compliance with the AMERICANS WITH DISABILITIES ACT The City of Chula Vista requests individuals who require special accommodations to access, attend, and/or participate in a City meeting, activity, or service, contact the Human Resources Department at (619) 691-5041 (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. MINUTES OF A SPECIAL MEETING OF THE HUMAN RELATIONS COMMISSION OF THE CITY OF CHULA VISTA March 8, 2018 6:00 p.m. The special meeting of the Human Relations Commission of the City of Chula was called to order at 6:00 p.m. in Story Telling Time Conference Room, located in the Civic Center Library at 365 F Street, Chula Vista, California. ROLL CALL PRESENT: Commissioners Bordeaux, Branch, Felix, Godinez, Gonzales, Gonzalez, Medina, Zadah, Vice Chair Culuko, and Chair Martinez-Montes ABSENT: Susan Lake OTHERS: Secretary Jay Agan, Deputy City Attorney Simon Silva, and Marketing & Communication Manager Anne Steinberger PUBLIC COMMENTS • Margaret Baker of South Bay People Power, expressed her concerns about the attacks on immigrants and the federal lawsuit against the State filed by Jeff Sessions. Ms. Baker suggested that South Bay People Power should work with the Commission to speak up, act out and to create a safe community for all. • Kathy Capishardy, spoke about recent mission statement changes of the US Citizenship and Immigration Services and the Department of House. Stated that the changes in both agencies are hurting the American values. CONSENT CALENDAR 1. WRITTEN COMMUNICATION A. APPROVAL OF MINUTES of February 8, 2018. Staff recommendation: Commission approves the Minutes. ACTION: Commissioner Branch moved to approve sta ff’s recommendation. Commissioner Bordeaux seconded the motion, and it carried by the following vote: YES: 10 – Branch, Bordeaux, Gonzales, Godinez, Felix, Gonzales, Gonzalez, Medina, Culuko, Martinez-Montes NO: 0 ABSTAIN: 0 ACTION ITEMS: 2. CERTAIN 6:15 P.M., CONFERENCE CALL WITH WELCOMING AMERICA’S CERTIFIED WELCOMING MANAGER, MELISSA BERTOLO; AND TO ALLOW DISCUSSION AND POSSIBLE ACTION REGARDING CERTIFIED WELCOMING CITY. Staff recommendation: Commission speaks to Certified Welcoming Manager, Melissa Bertolo, to discuss the process of being Certified Welcoming City. ACTION: Melissa Bertolo, representing Certified Welcoming America, spoke to the Commission about the processes and steps required in becoming a Certified Welcoming City and answered the Commissioners’ questions . Bertolo explained the following: • The seven core concepts are the focus/framework • Strategies and how the work should be implemented • Partnership with the governme nt and community organizations • Process starts at the application, completion of self-assessment questionnaire and the audit • Provide supportive documents/evidence for desktop review, then have a three - day face-to-face audit • If the percentage of the audit is less than 89%, the City will be required to create an audit action plan and submit it to Welcoming America for review and approval. Once approved, the City can implement the action plan • If 90% of the criteria is met, the City can receive the certification only if the City implements the approved audit action plan • Recertification every three years • Government driven 3. DISCUSSION OR UPDATES FOR CREATION OF FUTURE BYLAWS. Staff recommendation: Commission review and discuss bylaws. ACTION: To be discussed at the next Human Relations Commission Meeting on April 12, 2018. 4. DISCUSSION OR UPDATES OF POSTING AGENDA IN MULTIPLE LANGUAGES. Staff recommendation: Commission discuss updates and make recommendations. ACTION: Commission will complete a budget request for the agendas to be translated into Spanish and Tagalog and have simultaneous translation available. 5. DISCUSSION AND POSSIBLE ACTIONS REGARDING CERTIFIED WELCOMING CITY AND ALLOW TH E CREATION OF AD HOC COMMITTEES. Staff recommendation: Commission discuss action plan regarding Certified Welcoming City and form ad hoc committees. ACTION: Vice Chair Culuko motioned for the formation of ad hoc committees, appointment of Commissioners to ad hoc committees and setting meeting dates for the ad hoc committees to be discussed on the next meeting to be held on April 12, 2018. Commissioner Godinez seconded the motion, and it carried by the following vote: YES: 10 – Culuko, Godinez, Bordeaux, Branch, Felix, Gonzales, Gonzalez, Martinez-Montes, Medina, Zadah NO: 0 ABSTAIN: 0 OTHER BUSINESS 6. CHAIR’S COMMENTS There were none. 7. COMMISSIONER’S COMMENTS There were none. 8. STAFF’S COMMENTS • Deputy City Attorney Simon Silva stated: - City Attorney Glen Googins will be attending future Human Relations Commission as of April 2018. - Recommended that the Commission request enough funding for business cards, translating cost, Welcoming City costs and additional cost that the Commission may accrue. ADJOURNMENT At 7:58 p.m. Chair Martinez-Montes adjourned the meeting to the regular on April 12, 2018 at 6:00 p.m. in the Civic Library’s Conference Room C2 located on 365 F Street, Chula Vista, California. Jay Agan, Secretary to the Commission