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Home My WebLink About02-28-2019 HRC Agenda PacketFebruary 28, 2019 HR Conference Room B111-B112 6:00 p.m.Public Services North –Bldg. C 276 Fourth Avenue Chula Vista, Ca 91910 CALL TO ORDER ROLL CALL:Commissioners Branch, Felix, Godinez, Gutierrez, Gonzales,Kean-Ayub Lake, Medina, Zadah, Vice-Chair Gonzalez, Chair Martinez-Montes INFORMATIONAL ITEMS 1.INTRODUCTION OF HUMAN RELATIONS COMMISSIONER NADIA KEAN-AYUB CONSENT CALENDAR (Items 2-3) The Commission will enact the Consent Calendar staff recommendations by one motion, without discussion, unless a Commissioner, a member of the public, or staff requests that an item be removed for discussion. Items pulled from the Consent Calendar will be discussed immediately following the Consent Calendar. 2.CONSIDERATION OF REQUEST FOR EXCUSED ABSENCE Request from Commissioners Chair Martinez-Montes, Lake, Zadah requesting an excused absence from the January 24, 2019 special Human Relations Commission meeting. Staff recommendation: Commission excuses the absence. 3.APPROVAL OF MINUTES SPECIAL MEETING 01-15-2019 AND SPECIAL MEETING 01-24- 2019 Staff recommendation: Commission approves minutes. PUBLIC COMMENTS Persons speaking during Public Comments may address the Board/Commission on any subject matter within the Board/Commission’s jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Board/Commission from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Board/Commission may schedule the topic for future discussion or refer the matter to staff.Comments are limited to three minutes. City of Chula Vista Boards & Commissions Human Relations Commission ACTION ITEMS The Item(s) listed in this section of the agenda will be considered individually by the Board/Commission and are expected to elicit discussion and deliberation. If you wish to speak on any item, please fill out a “Request to Speak” form and submit it to the Secretary prior to the meeti ng 4.UPDATE ON WELCOMING CITY CERTIFICATION PROCESS Staff recommendation:Commission take such action(s) as it deems appropriate. 5.DISCUSSION AND ACTION REGARDING UPDATE FROM WELCOMING CITY COMMUNICATIONS PLAN AD HOC COMMITTEE, INCLUDING SOLICITATION OF INPUT FROM COMMISSIONERS AND MEMBERS OF THE PUBLIC Staff recommendation:Ad hoc committee to present update on Communications Plan and facilitate discussion and secure input from Commissioners and members of the public. Commission take such action(s) as it deems appropriate. 6.DISCUSSION AND ACTION REGARDING NEXT STEPS AND GOALS FOR COMMISSION INCLUDING POTENTIAL EVENTS TO SUPPORT AND PARTICIPATE IN FOR 2019 Staff recommendation:Commission take such action(s) as it deems appropriate.Commissioners encouraged to bring ideas for 2019 events to support or participate in. 7.DISCUSSION AND ACTION BY HUMAN RELATIONS COMMISSION TO CHANGE LOCATION FOR HUMAN RELATIONS COMMISSION MEETINGS TO CHULA VISTA CITY HALL, BUILDING A, EXECUTIVE CONFERENCE ROOM 103, INCLUDING APPROVAL OF ATTENDANT RESOLUTION TO IMPLEMENT ANY CHANGE IN LOCATION. Staff recommendation: Commission take action(s) as it deems appropriate. OTHER BUSINESS 8.CHAIR’S COMMENTS 9.COMMISSIONERS’ COMMENTS 10.STAFF’S COMMENTS ADJOURNMENT to the meeting on Thursday,March 28, 2019 at 6:00 p.m., in Conference Room B111-B112, Public Services North Bldg. C, at City Hall 276 Fourth Avenue, Chula Vista, California. Materials provided to the Human Relation Commission related to any open-session item on this agenda are available for public review in Human Resources Department at City Hall, Building C, Human Resources Department 276 Fourth Avenue, Chula Vista during normal business hours. In compliance with the AMERICANS WITH DISABILITIES ACT The City of Chula Vista requests individuals who require special accommodations to access, attend, and/or participate in a City meeting, activity, or service, contact the Human Resources Department at (619) 691-5041 (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. Greetings, I am a federal employee.Due to government shutdown, I totally forgot about the meeting -was too distracted with the government shutdown. Thanks, Ahmad Zadah Sent from my iPad On Feb 21, 2019, at 1:38 PM, Summer Haskins <shaskins@chulavistaca.gov> wrote: Good Afternoon Commissioners, I am getting ready to send out the agenda and attachments for last months meeting.According to the recording, you did not attend, I would like to start the absence form to have it on the next agenda, what reason for excusal would you like me to use?If you could get back to me as soon as possible, I would greatly appreciate it. Summer Haskins Human Resources Technician City of Chula Vista Human Resources Department shaskins@chulavistaca.gov 619-585-5743 Hi Summer, Thank you. My daughter was recovering from a fractured arm.I would call that a family illness or incapacitation, I guess. Thanks, Sue On Thu, Feb 21, 2019, 1:39 PM Summer Haskins <shaskins@chulavistaca.gov wrote: Good Afternoon Commissioners, I am getting ready to send out the agenda and attachments for last months meeting.According to the recording, you did not attend, I would like to start the absence form to have it on the next agenda, what reason for excusal would you like me to use?If you could get back to me as soon as possible, I would greatly appreciate it. Summer Haskins Human Resources Technician City of Chula Vista Human Resources Department shaskins@chulavistaca.gov 619-585-5743 Susan Lake Ahm MINUTES OF A SPECIAL MEETING OF THE HUMAN RELATIONS COMMISSION OF THE CITY OF CHULA VISTA January 15, 2019 5:30 p.m. The special meeting of the Human Relations Commission of the City of Chula was called to order at 5:37 p.m. in City Hall Conference Room 103 located in Public Services North Bldg. A at 276 Fourth Avenue, Chula Vista, California. ROLL CALL PRESENT: Commissioners Branch, Felix, Godinez, Gonzales,Lake,Medina,Vice-Chair Gonzalez, Chair Martinez-Montes ABSENT: Commissioners Gutierrez, Zadah, DISCUSSION WITH WELCOMING CITY CERTIFICATION AUDIT TEAM REGARDING WELCOMING CITY CERTIFICATION IN THE ARES OF: GOVERNMENT LEADERSHIP ECONOMIC DEVELOPMENT CONNECTED COMMUNITIES SAFE COMMUNITIES EQUITABLE ACCESS CIVIC ENGAGEMNT EDUCATION Commissioners and Welcoming City Certification audit team discussed items above and are looking forward to working together. ADJOURNMENT At 6:46 p.m. Vice-Chair Gonzalez adjourned the meeting to the meeting on Thursday, February 28, 2019 at 6:00 p.m., in Conference Room B111-B112, Public Services North Bldg. C, at City Hall 276 Fourth Avenue, Chula Vista, California. _______________________________________ Summer Haskins, Secretary to the Commission MINUTES OF A SPECIAL MEETING OF THE HUMAN RELATIONS COMMISSION OF THE CITY OF CHULA VISTA January 24, 2019 6:00 p.m. The special meeting of the Human Relations Commission of the City of Chula was called to order at 6:00 p.m. in City Hall Conference Room 103 located in Public Services North Bldg. A at 276 Fourth Avenue, Chula Vista, California. ROLL CALL PRESENT: Commissioners Branch, Felix, Godinez, Gonzales, Guiterrez, Medina, Vice-Chair Gonzalez ABSENT: Commissioners Lake, Zadah and Chair Martinez-Montes CONSENT CALENDAR (Items 1-2) 1.CONSIDERATION OF REQUEST FOR EXCUSED ABSENCE Email from Commissioners R. Godinez and P. Branch requesting and excused absence from the October 25, 2018 regular Human Relations Commission. Staff recommendation: Commission excuses the absence. 2.APPROVE MINUTES FROM OCTOBER 25, 2018 MEETING Staff recommendation: Commission approves minutes ACTION: Commissioner Godinez moved to approve staff’s recommendation and offered Calendar Items 1 and 2, headings read, text waived. Commissioner Gonzales seconded the motion, and it carried by the following vote: YES:5-Branch, Felix,Gutierrez, Medina, Gonzalez NO: 0 ABSTAIN: 0 PUBLIC COMMENTS There were none. ACTION ITEMS 3.UPDATE ON CERTIFIED WELCOMING CITY CERTIFICATION AUDIT Staff Recommendation: Commission take such action(s) as it deems appropriate. ACTION: There were none. 4.UPDATE FROM WELCOMING CITY COMMUNICATIONS PLAN AD HOC COMMITTEE Staff recommendation: Commission take such action(s) as it deems appropriate. ACTION: There was none. 5.HUMAN RELATIONS COMMISSION 2019 EVENTS Staff recommendation: Commission provide direction to staff on events they may want to participate in/recognize during calendar year 2019. ACTION:Commissioners had initial discussions regarding 2019 events for consideration: Martin Luther King, Jr. Breakfast and Parade, Cesar Chavez Day, and Pride Week. Commissioners will further discuss these and other recommendations at the February meeting 6.SCHEDULE JOINT MEETING WITH HEALTHY CHULA VISTA COMMISSION Staff recommendation: Commission take such action(s) as it deems appropriate. ACTION:Staff to coordinate with Healthy Chula Vista Commission on a joint meeting in February, March, or other future date. OTHER BUSINESS 7.CHAIR’S COMMENTS Vice Chair Gonzalez thanked Commissioners and staff for their efforts regarding Welcoming City certification 8.COMMISSIONERS’ COMMENTS Questions about the ethics training, the information was given about doing it either online, or they can attend the training in council chambers with attorney Glen Googins. 9.STAFF’S COMMENTS There were none. Information about the Community Truth Act Forum for citizens of Chula Vista to speak openly about the issues in the community. ADJOURNMENT At 7:11 p.m. Vice-Chair Gonzalez adjourned the meeting to the meeting on Thursday, February 28, 2019 at 6:00 p.m., in Conference Room B111-B112, Public Services North Bldg. C, at City Hall 276 Fourth Avenue, Chula Vista, California. _______________________________________ Summer Haskins, Secretary to the Commission MEMORANDUM TO:Human Relations Commission FROM:Welcoming City Communications Plan Ad Hoc Committee RE:Draft Welcoming City Communications Plan Updated Goals The Welcoming City communications plan is designed to achieve the following goals: Strengthen communication with Chula Vista residents to advance initiatives supporting connected and healthy communities, strong and secure neighborhoods, and civic engagement Achieve Welcoming City certification for the City of Chula Vista and collaborate with the Human Relations Commission and residents, businesses and community organizations to further advance Welcoming City initiatives Promote equitable access to city services, resources, and policies that support Welcoming City initiatives including, but not limited to language access, immigrant inclusion, economic development, safe communities, and civic engagement. Encourage activities, meetings, events and actions that connect residents and celebrate diversity in the City of Chula Vista