HomeMy WebLinkAboutReso 2019-041RESOLUTION NO. 2019-041
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING A
CONTRACT FOR SERVICES TO WESTERN AUDIO VISUAL
FOR THE PURCHASE, INSTALLATION, AND
MAINTENANCE OF CITY COUNCIL CHAMBERS
ELECTRONIC EQUIPMENT AND DISPLAYS, AND
APPROPRIATING FUNDS THEREFOR
WHEREAS, the City Council Chambers audio visual equipment was last upgraded in
2013; and
WHEREAS, recently the City Council Chambers audio visual equipment has been
malfunctioning and recent troubleshooting and repair efforts have been unsuccessful at
remedying the issues; and
WHEREAS, there have been significant technological advancements in the equipment
used for audio visual controls since 2013; and
WHEREAS, audio visual consultants and technicians have all suggested significant
upgrades to the City Council Chamber equipment; and
WHEREAS, City staff issued Request for Proposal (RFP) # P23-1718 for upgrades to all
the City Council audio visual equipment; and
WHEREAS, the City received 6 responses from audio visual companies and after a
thorough review of pricing, experience, and planning, chose Western Audio Visual to complete
the City Council Chambers technology upgrade and provide 5-years of maintenance; and
WHEREAS, the City Council Chambers upgrade will be funded via the Public,
Education, and Government Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, that it accepts bids and awards a contract for services to Western Audio Visual for the
purchase, installation, and maintenance of City Council Chambers electronic equipment and
displays; appropriates $321,810 from the available balance of the Public, Education, and
Government Fund; and authorizes the City Manager or designee to execute the agreement with
Western Audio Visual in the form presented, with such minor modifications as the City
Attorney may require or approve, a copy of which is on file in the office of the City Clerk, and
authorizes and directs the Mayor, or the City Manager, to execute the agreement.
DocuSign Envelope ID: DDCA23C1-966A-40D5-B24E-0583571FA36D
Resolution No. 2019-041
Page No. 2
Presented by Approved as to form by
Edward Chew Glen R. Googins
Director of Information & Technology Services City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 26th day of March 2019 by the following vote:
AYES: Councilmembers: Diaz, Galvez, McCann, Padilla, and Casillas Salas
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Mary Casillas Salas, Mayor
ATTEST:
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2019-041 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 26th day of March 2019.
Executed this 26th day of March 2019.
Kerry K. Bigelow, MMC, City Clerk
DocuSign Envelope ID: DDCA23C1-966A-40D5-B24E-0583571FA36D