HomeMy WebLinkAboutReso 2019-018RESOLUTION NO. 2019-018
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AGREEMENT WITH
MCFARLANE PROMOTIONS, INC. TO PROVIDE EVENT
PLANNING SERVICES FOR THE 2019 AND 2020
SOUTHBAY EARTH DAY, HARBORFEST, AND THE
STARLIGHT PARADE & CHILDREN’S FAIRE
WHEREAS, the City of Chula Vista is actively engaged in establishing signature
community events that attract residents and visitors; and
WHEREAS, South Bay Earth Day is the South Bay’s largest Earth Day celebration
promoting environmental stewardship and sustainability with interactive demonstrations,
exhibits, educational sessions and more; and
WHEREAS, HarborFest is a day-long festival with music performances; vendors; youth
zone; community performances; interactive, educational children’s activities; harbor activities; a
green zone; and more to attract residents and visitors to the Chula Vista Bayfront; and
WHEREAS, the Starlight Parade & Children’s Faire is a day of free children’s activities
including pictures with Santa, a snow hill and children’s games which is followed by a nighttime
parade with more than 100 parade entrants, including local schools and regional organizations,
and attracts residents and visitors to Chula Vista Third Avenue Downtown; and
WHEREAS, South Bay Earth Day, HarborFest, and the Starlight Parade involve work to
be performed that includes, but is not limited to, coordination, planning with vendors, musical
groups, participants, partner agencies and others, securing subcontractors, paying invoices; and
WHEREAS, the success of South Bay Earth Day, HarborFest, and the Starlight Parade &
Children’s Faire depends upon expert coordination and planning; and
WHEREAS, the City requires third-party accounting assistance to collect and manage
funds from ticket sales, booth registration fees, and other fees; and
WHEREAS, McFarlane Promotions’ experience, qualifications and success in planning
large-scale public events makes the firm uniquely qualified; and
WHEREAS, the City solicited proposals for an event planning consultant to coordinate
South Bay Earth Day, HarborFest, and the Starlight Parade & Children’s Faire, and the
committee selected McFarlane Promotions, Inc. as the most qualified vendor; and
WHEREAS, Contractor/Service Provider warrants and represents that it is experienced
and staffed in a manner such that it can deliver the services required of Contractor/Service
Provider to City in accordance with the time frames and the terms and conditions of this
Agreement.
DocuSign Envelope ID: C5B07A81-37C2-4791-8414-15AAE7F26C87
Resolution No. 2019-018
Page No. 2
WHEREAS, the projected funding sources and expenditures for the events will be
included as part of the Fiscal Year 2019-20 and Fiscal Year 2020-21 City Manager proposed
budgets.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, that it approves the agreement with McFarlane Promotions, Inc. to provide event planning
services for the 2019 and 2020 Southbay Earth Day, Harborfest, and the Starlight Parade &
Children’s Faire, in the form presented, with such minor modifications as may be required or
approved by the City Attorney, a copy of which shall be kept on file in the Office of the City
Clerk, and authorizes and directs the Mayor to execute same.
[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: C5B07A81-37C2-4791-8414-15AAE7F26C87
Resolution No. 2019-018
Page No. 3
Presented by Approved as to form by
Gary Halbert Glen R. Googins
City Manager City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 5th day of February 2019 by the following vote:
AYES: Councilmembers: Diaz, Galvez, McCann, Padilla, and Casillas Salas
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Mary Casillas Salas, Mayor
ATTEST:
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2019-018 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 5th day of February 2019.
Executed this 5th day of February 2019.
Kerry K. Bigelow, MMC, City Clerk
DocuSign Envelope ID: C5B07A81-37C2-4791-8414-15AAE7F26C87