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HomeMy WebLinkAboutcc min 1980/09/02 MINUTES OF A REGULAR CITY COUNCIL MEETING OF THE CITY OF CHULA VISTA, CALIFORNIA Tuesday, September 2, 1980 - 7:00 p.m. Council Chambers, 276 Fourth Avenue ROLL CALL Councilmen present: Mayor Hyde, Councilmen Scott, Gillow, Cox, McCandliss Councilmen absent: None Staff present: City Manager Cole, City Attorney Lindberg, Development Services Administrator Robens The pledge of allegiance to the Flag was led by Mayor Hyde followed by a moment of silent prayer. 1. APPROVAL OF MINUTES: ~UC (Cox/Scott)~to approve the minutes of the meetings of August 23 and 26 (6:30 and 7:00 p.m.) 1980, as sent to each Councilman. 2. SPECIAL ORDERS OF THE DAY: None ORAL COMMUNICATIONS: None 4. WRITTEN CO~UNICATIONS: a. SUPERVISOR TOM tt~MILTON'S REQUEST FOR REITERATION OF COUNCIL'S SUPPORT OF THE COUNTY'S PROPOSAL AS LEAD AGENCY DESIGNATION FOR AIR QUALITY MANAGEMENT IN THE SAN DIEGO REGION The County requested the Council to reaffirm its action of December 4, 1979 with a letter to the State Air Resources Board. MS (Scott/McCandliss) that the Council not reiterate its previous stand and that a letter be sent to Supervisor Hamilton explaining that whenever the County decides to come back into the fold in the family of the Comprehensive Planning Organization, it would be appropriate at that time to consider this again. The motion carried by a vote of 4-1 with Councilman Cox voting "no". b. BOARD OF SUPERVISORS' POLICY REGARDING OPERATION AND MAINTENANCE OF SWEETWATER REGIONAL PARK BALLFIELDS The Board of Supervisors advised the City Council that the County's policy for the operation ~nd maintenance of ballfields is to contract with groups using the fields to handle all duties relating to their operation and maintenance. A sample contract was forwarded for Council review, together with an alternative proposal from National Executive Marketing, Inc. MSUC (Hyde/Scott) that this be referred to staff for their recommendation. Mayor Hyde suggested that the Council maintain the position that it is appropriate not only for the County to share in the development of the ballfields, but that they continue to share in the cost of their maintenance. c. REQUEST FOR PERMISSION TO HOLD SIDEWALK SALES ON SEPTEMBER 19-20, WAIVER OF ALL FEES AND SWEEPING OF THE STREET Chula Vista Town Centre Business and Professional Association plan to sponsor a "Country Festival" on Third Avenue. They requested that ordinance regulations be waived regard- ing sidewalk sales on September 19 and 20 and that street sweeping be done early on the 19th or late evening on the 18th. MSUC (Scott/Cox) that permission be granted with conditions that may be imposed by the staff. Held Tuesday - 7:00 p.m. -2- September 2, 1980 CONSENT CALENDAR: (Items 5 through 7) MSUC (Scott/Cox) to approve and adopt the Consent Calendar. 5. RESOLUTION NO. 10243 - GRATING AN EXTENSION OF TI~4E, CONSTRUCTION OF A STORM DRAIN SYSTEM IN THE CENTRAL DRAINAGE BASIN FROM PARK WAY NEAR FIFTH AVENUE TO BRO~J~WAY SOUTH OF "G" STREET - ALTERNATE GEMI, Inc. has requested a fifteen working day extension of time on their contract due to delays caused by a three week teamster strike. Engineering reviewed the request and recommended approval. 6. RESOLUTION NO. 10244 - GRANTING AN EXTENSION OF TI~, NEW GOLF COURSE GREEN Woodstone Landscape, Inc. requested a second time extension of their contract due to (1) failure of the City to supply water to the 13th green; (2) planting of seed beds should be done together; and (3) delay in completion of Master Control Panel by the City. The City Engineer recommended an extension of seven working days. 7. RESOLUTION NO. 10245 - ACCEPTING GRANT OF EASEMENT FOR STREET TREE PURPOSES On August 20, 1980 Charles and Margaret Williams granted an easement to the City for street tree purposes as a condition to Parcel Map #80-21. The easement provides for a 5.5 foot strip of land on the south side of Sea Vale Street and a 7.5 foot wide strip of land on the west side of Second Avenue. (END OF CONSENT CALENDAR) RESOLUTIONS AND ORDINANCES, FIRST READING 8. RESOLUTION NO. 10246 - REJECTING BIDS FOR THE MAINTENANCE OF TOWN CENTRE NO. 1 STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1980-81 AND DETERMINING PER SECTION 1009 OF THE CITY CHARTER THAT THIS PROJECT SHALL BE EXEMPTED FROM PROVISIONS OF THE CHARTER Bids were received on August 13, 1980 for the maintenance of the landscaping on Third Avenue between "E" and "F" Streets. After reviewing bids and considering alternatives, the City Engineer recommended that the bids be rejected and that the Council determine the maintenance can be performed more economically by the Clty. ~e Town Centre Project Area Committee concurred. RESOLUTION OFFERED by Mayor Hyde, the reading of the text was waived by unanimous con- sent, passed and adopted by a unanimous vote. Councilman Scott said he would like to have the staff come back in three months with a report as to how it is working out. The Council concurred. 9. RESOLUTION NO. 10247 - ACCEPTING BIDS AND AWARDING CONTRACT FOR UNIFORM RENTAL AND CLEANING SERVICES The Council approved CVEA Memorandum of Understanding provides uniforms to be supplied and maintained by the City for certain classifications. On July 22, 1980 bids were received for furnishing uniform rental and cleaning service. It was recommended that the contract be awarded to American Uniform & Towel Supply of San Diego (low bidder) for a thirty month period. RESOLUTION OFFERED by Councilman Gillow, the reading of the text was waived by unanimous consent, passed and adopted by a unanimous vote. 10. RESOLUTION NO. 10248 - APPROPRIATING FEDERAL DISASTER ASSISTANCE GRANT FUNDS The Council appropriated $161,900 for emergency repairs to the golf course which has been expended. The funds were a loan from the General Fund to be repaid if a $345,798 Disaster Grant was approved from the Federal Emergency Management Agency. Notification has been received that the Disaster Grant has been approved for $255,634. It was the reconm~endation of the Director of Parks and Recreation that Council ~ppropriate $93,754. It was the recommendation of the Director of Parks and Recreation that Council appropri- ate $93,734 (the difference between the grant amount and the loan appropristion so £hat repair work on the golf course can continue. RESOLUTION OFFERED by Councilman Cox, the reading of the text was waived by unanimous consent, passed and adopted by a unanimous vote. Held Tuesday ~ 7:00 p.m. -3- September 2~ 1980 RESOLUTIONS AND ORDINANCES, FIRST READING (Continued) 11. RESOLUTION NO. 10249 - TRANSFERRING FUNDS FROM THE 1980/81 BLOCK GRANT PROGRAM TO THE REDEVELOPS, lENT AGENCY FOR TRAFFIC STUDY PURPOSES At the Agency meeting August 7, an agreement was approved with Alan M. Voorhees & Asso- ciates for a traffic study for the Urban Development Action Grant application. The study is eligible to be paid from Block Grant funds. The Director of Community Develop- ment recommended that $2,800 be transferred from the Block Grant to the Redevelopment Agency. RESOLUTION OFFERED by Councilman Scott, the reading of the text was waived by unanimous consent, passed and adopted by a unanimous vote. 12. REPORTS OF THE CITY MANAGER a. REPORT ON AUTOMATED REGIONAL JUSTICE INFORMATION SYSTEM (ARJIS) JOINT POWERS AGREEMENT The ARJIS was financed by a Federal grant and is proposed to be perpetuated by San Diego County law enforcement agencies participating in the system. The Comprehensive Planning Organization (CPO) was given the task of determining a me~ns of accomplishing this and submitted a proposed Joint Powers Agreement (JPA) and by-laws. The JPA would establish an agency to operate ARJIS in a manner similar to CPO. The City Manager recommended that the Council (1) reaffirm its desire to participate in ARJIS; (2) reject the proposed type of organization to operate the system; and (3) sug- gest the use of a private entrepreneur for operation of ARJIS and a committee consisting of City Managers and law enforcement personnel, as appropriate, to monitor activities of the contractor. MSUC (Scott/MeCandliss) that the recommendation of the City Manager be accepted. 12b. REPORT ON CANCELLATION OF SEPTEMBER 9, 1980 MEETING In accordance with Section 306 of the City Charter, when a regular meeting falls on a holiday, the "meeting shall be held on the next business day." The meeting of September 9 falls on California Admission Day. September 10 is the regular meeting night of the Planning Commission and since rescheduling either the Council or Commission meeting would inconvenience all concerned, the City Manager recommended that the Council not hold a meeting on September 10, but that an additional meeting be held on September 30, the fifth Tuesday of the month. MSUC (Cbx/Hyde) that the City Manager's recommendation be accepted. (Cancel the meeting of September 9 and schedule a meeting on September 30.) REPORTS OF CITY OFFICERS AND DEPARTMENT HEADS 13. REPORT ON CITIZEN SURVEY The 1980-81 budget includes funding of $2,600 to conduct a survey of Chula Vista citizens. Council withheld final authorization until staff could report back with sample questions. Director of Policy Analysis & Program Evaluation (PAPE) Thomson submitted a comprehensive report and sample questionnaire for Council review with the recommendation that Council authorize a telephone survey and the expenditure of up to $750 to hire a professional to critique the survey design and to cover telephone expenses. MS (Hyde/Scott) that the Council approve the conduct ef the survey and the necessary funds; and that the final draft of the questionnaire be reviewed by the Council before the survey is conducted. In response to questions from the Council, Mr. Thomson explained that the survey will be "pre tested" to determine the time element required and modified accordingly. He asked for clarification as to when the Council would like to review the questionnaire. Mayor Hyde modified the motion to indicate Ceuncil review before the pre test time. Councilman Scott agreed as the second and the motion carried unanimously. Held Tuesday - 7:00 p.m. -4- September 2, 1980 14. REPORT ON ANNUAL BOARDS, CO~2dlSSIONS, COMMITTEES BANQUET On August 26, 1980 a report was submitted to the Council indicating that if all working committees are invited to the 9th Annual Banquet, there will be a total of 294 persons (including spouses). The amount of $1435 was approved in the 1980-81 budget for a total of 160 persons. In response to Council direction, the City Clerk researched costs figures and polled the commissions as to their desire for a sit-down or reception affair. The City Clerk recommended that the Council concur with the original plan (dinner for standard boards and commissions and three on-going committees; and at a later date have a reception for the balance of the committees.) Mayor Hyde noted that the date of the banquet is Thursday, November 13, 1980. MSUC (Cox, Gillow) that this item be referred back to the City staff and ask them to contact the Del Roy High School and check into their costs and ability to provide a sit-down buffet type of dinner for Boards and Commissions and ad hoc committees. ~ae Council discussed the basic function of providing the banquet and whether it should be for special recognition or more of a "social" affair. Councilman Scott expressed his belief that it should be for special recognition and that the services rendered to the City merits the cost of the banquet. 15. REPORT ON REQUEST FOR FIESTA DE LA LUNA The Chula Vista Jaycees requested authorization to stage the annual Fiesta Parade at 11 a.m. on September 27, 1980 and that all fees be waived. The Director of Parks and Recreation recommended approval. MSUC (Scott/McCandliss) that the Fiesta Parade be authorized with whatever appropriate conditions are imposed by the staff. MAYOR'S REPORT: a. Mayor Hyde reported that the League of California Cities has requested that the City Council designate a voting representative and an alternate to represent the City at the Business Session of the Annual Conference in Los Angeles on October 22, 1980. MSUC (Scott/Gillow) that Mayor Hyde be the voting delegate to both the State Conference in Los Angeles and the National Conference and that Councilwoman M¢Candliss be the alter- nate, providing she is able to attend. b. Mayor Hyde reported information has been received that AB2376 - the bill supporting the City's position with regard to tho property tax d±stribution - failed to pass the State Senate by a vote of 13 - 22. COUNCIL COb~qENTS: None MSUC (McCandliss/Cox) that the Council recess to Executive Session for litigation pur- poses. EXECUTIVE SESSION: The Council recessed to Executive Session at 7:30 p.m. and the meeting reconvened at 7:40 p.m. ADJOURNMENT at 7:40 p.m. to the meeting on Thursday, September 11 at 4:00 p.m., the tour on September 13 at 8:00 a.m. and to the regular meeting on September 16, 1980 at 7:00 p.m. JENNIE M. FULASZ City Clerk ,/-]/~ Deputy City Clerk