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Home My WebLink Aboutcc min 1980/09/25 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF CHULA VISTA, CALIFORNIA Thursday, Sept~nber 25, 1980 - 4:00 p.m. Public Services Building, 276 Fourth Avenue ROLL CALL Councilmen present: Mayor Hyde, Councilmen Gillow, McCandliss Councilmen Scott and Cox arrived late Councilmen absent: None Staff present: City Manager Cole, City Attorney Lindberg, Assistant City Manager Asmus, Development Services Administrator Robens At this ti~m, ~yor ~yde recessed the City C~mmcil,~etimg to the ~de~elo~nt Agency ~etimg. 1. RESOLUTION NO. 261 ACCEPTING A LOAN OF $700,000 FROM THE CITY OF CHULA VISTA FOR A STANDBY LOAN COMMITMENT Director of Community Development Desrochers explained that the City has applied for an Urban Development Action Grant (UDAG) for the construction of a parking facility in the Town Centre office area revitalization project. The Department of Housing and Urban Development is requiring an additional commitment of $700,000. This loan will be made to the Redevelopment Agency and the Agency will enter into an agreement with Centre City Associates with the loan to be repaid at 15% interest per year. RESOLUTION OFFERED by Chairman Hyde, the reading of the text was waived by unanimous consent, passed and adopted by a unanimous vote of those present (Members Scott and Cox absent). 2. RESOLUTION NO. 262 APPROPRIATING $700,000 AS A STANDBY LOAN COMMITMENT WITH CENTRE CITY ASSOCIATES, LTD., FOR THE CONSTRUCTION OF THE TOWN CENTRE FOCUS AREA REVITALIZATION PROJECT Director of Community Development Desrochers referred to his written report explaining that the loan will be made to the Centre City Associates for the financing of the Town Centre Focus Area Revitalization Project. The agreement with the firm covers the term of 30 years with interest at 15%. RESOLUTION OFFERED by Chairman Hyde, the reading of the text was waived by unanimous consent, passed and adopted by a unanimous vote of those present (Member~ Scott and Cox absent). At this ti~e (4~04 p.m.) the ~etimg of the City C~cil reconvened. 1. BUDGET PROCESS AND NEGOTIATIONS City Manager Cole discussed the purpose of the meeting and the current budget process. He noted the schedule of Council Conferences for the next two months, indicating that budget discussions would take up all of these meetings, plus having one priority-setting meeting possibly on a Saturday morning. Mr. Cole proposed scheduling an "educational/negotiation' one-day meeting sometime in January sponsored under the Regional Training Center. (Councilmmn Scott arrived at this time - 4:20 p.m.) City Manager Cole then discussed whether or not the Council would be amenable to having another emphasis survey to help staff in determining priorities in scheduling the budget meetings. (Councilman Cox arrived at this time - 4;25 p.m.) Assistant City Manager Asmus discussed alternate formats. The staff ig presently working on alternate methods of presenting the budget - a program-type process where money is directly related to the programs, City Council Meeting -2- Sept~nber 25, 1980 Mayor Hyde commented that the Council will be getting in-depth information from the department heads in the series of meetings to be held on their particular budgets and he felt there would be no need to repeat any of this information in any alternative-type process, The budget format is the responsibility of the City Manager and the Council's directive is to get a clear picture of the over-all departmental budgets. Councilman Scott spoke about the time element whereby he felt there was not enough time between sessions for the Council to absorb the information before going on to the next session. He felt the sessions should be stretched out with the department heads giving the Council a more detailed analysis of their requests. Councilman Scott stated that another pressure is the negotiations going on at the same time as the budget meetings. He questioned whether there was some way to get the negotiations done six months ahead of the budget sessions - or six months after. Councilwoman McCandliss suggested scheduling the budget meetings for a three-week time span instead of one and one-half weeks. She also felt a pre-meeting would be beneficial to see what the programs are doing. Councilman Cox suggested not having a regular Council meeting scheduled during the budget sessions. Councilman Scott also noted that the budget meetings generally occur at the time the Councilmen are going on vacations and the staff attempts to work around that. He suggested that sessions be held if there are three members present. Development Services Administrator Robens explained the Capital Improvement Program division of the budget process. He indicated that the details and format would be the same as in the previous years with the only major change being an earlier conference with the Council to discuss the projects (perhaps in November). Mayor Hyde asked that another field trip be scheduled to view the capital improvement projects. City Manager Cole recapped the number of meetings which are proposed: Nine special meetings plus others starting in November; meetings for updating the Council on negotiations (Executive Sessions); one meeting for an overview of the budget sessions. General discussion followed during which the Councilmen made the following suggestions: (1) have no more special conferences than are absolutely necessary; (2) would be interested in having a new format - has staff checked with other agencies to see if someone else is doing it better; (3) no emphasis survey; (4) more time between sessions. E~C~TI~ SESSION MSUC (Gillow/Scott) that an Executive Session be held for reasons of pending litigation. SELECTION OF CATERING SERVICE FOR BOARDS, COMMISSION, AND COMMITTEES SOCIAL ON NOVEMBER 13, 1980 City Clerk Jennie Fulasz explained that the Del Rey High School Regional Occupation Program would be willing to prepare the food; however, there is the question of transporting the food to the Park Way Community Center. It should be done under the most sanitary conditions possible and the City has no such equipment - only pickup trucks and vans. It was recommended that the City contract with the Bonita Store Restaurant to cater the Social at a cost of $9.28 per person for 286 persons ($2,654 if everyone attends). With the added cost~ of decorations, printing, and entertainment, the total cost would be $3,004. The amount o~ $1,435 has been budgeted; therefore, a request was made for an appropriation of $1,500. Mayor Hyde noted that he talked to the City Clerk about having The Glenn Restaurant cater the Social. They quoted a price of $6.95 per person less beverages. IT WAS MOVED by Mayor Hyde to go with The Glenn for the meal and the staff to make other arrangements for service of wine for the event. The motion died for lack of a second. City Council Meeting -3- Sept~nber 25, 1980 MSC (Cox/McCandliss) to accept the staff recommendation - have the Bonita Store cater the Social. Councilman Scott voted "no" and spoke against the motion indicating that since the additional money will be appropriated, the Social should be held at another location for a sit-down dinner. 3. REPORT ON FULL-SIZE TRANSPORTATION CARS Development Services Administrator Roberts noted the five full-size vehicles - one of which is the City Manager's vehicle. His recommendation is to replace these cars with the most fuel-efficient American made vehicles at a cost of approximately $5,000 each. MS (Scott/Gillow) to accept the report. Mayor Hyde spoke against the motion indicating that it should be done on an individual basis as needed, and that the City Manager's car should not be disposed of at this time. Discussion followed regarding the trade-in value of the vehicles; the City Attorney's car; maintenance costs and the life expectancy of the vehicles. The motion carried by the following vote: AYES: Councilmen Scott, Cox, McCandliss Noes: Councilman Gillow, Hyde Absent: None MENU CHOICE FOR BOARDS, COMMISSION, AND COMMITTEE SOCIAL MSC (McCandliss/Gillow) to have the roast beef with gravy menu. The motion carried by a vote of 4-1 with Councilman Scott voting "no". 4. REPORt(S) OF I~. CIT~HA~IA~R (None) NAYO]['S ~EPORT a. Mayor Hyde referred to the letter received from Clarence ?endleton, Chairman of the San Diego Transit Board asking the Council to submit the name of a replacement for Mr. Bob Daily who died recently. Mayor Hyde remarked that since Mr. Daily was Chula Vista'm appointee and his term expires in April 1981, the Mayor will contact Mayor Morgan of National City and try to appoint a mutually-acceptable candidate for the office. COUNCIL CO~ffiNTS a. Councilman Scott stated that he has received several complaints ragarding the condition of the golf course. MSUC (Scott/Hyde) that staff give the Council an oral report at the next meeting (September 30) on the condition of the golf course and when it will be "at tip-top" shape. f A D. IOUF, i~NT at 5:30 p.m. to the meeting scheduled for Tuesday, Sept~nber 30, 1980 at 7;00 f ~f ~ City- Cleik