HomeMy WebLinkAbout2018-07-26 MP COC MinutesPage 1 | Measure P Citizens’ Oversight Committee Minutes July 26, 2018
MINUTES OF A REGULAR MEETING OF THE
MEASURE P CITIZENS’ OVERSIGHT COMMITTEE
OF THE CITY OF CHULA VISTA
Thursday, July 26, 2018 6:00 p.m.
A Regular Meeting of the Measure P Citizens’ Oversight Committee of the City of Chula Vista
was called to order at 6:06 p.m. in the Public Works Center, located at 1800 Maxwell Road,
Chula Vista, California.
ROLL CALL
PRESENT: Committee Members Firsht, Freels, Garcias, Hunter, Lengyel,
Romo, Voorhees (arrived at 6:07), Whitsell, Ziomek and Chair
Redo.
ABSENT: Committee Members Doyle, Hurtado-Prater, Maldonado, Robles,
Sheridan, and Vigilante.
ALSO PRESENT: Deputy City Attorney Silva, Director of Finance Bilby, Public
Works Director Quilantan, Engineering & Capital Projects
Director/City Engineer Valle and Management Analyst Delap.
CONSENT CALENDAR
1. CONSIDERATION OF EXCUSED ABSENCE
Committee Member Robles on November 30, 2017.
Committee Members Maldonado and Robles on January 25, 2018.
Committee Members Freels, Garcias and Romo on April 26, 2018.
Staff recommendations: Excuse the absences.
2. APPROVAL OF MINUTES of April 26, 2018.
ACTION: Committee Member Garcias moved to approve staff’s recommendation on the
above Consent Calendar items, Committee Member Hunter seconded the motion,
and it passed by the following vote:
Yes: 10 – Firsht, Freels, Garcias, Hunter, Lengyel, Redo, Romo,
Voorhees, Whitsell and Ziomek.
No: 0
Abstain: 0
PUBLIC COMMENTS
There were none.
Page 2 | Measure P Citizens’ Oversight Committee Minutes July 26, 2018
ACTION ITEMS
3. APPOINTMENT OF COMMITTEE CHAIR, VICE CHAIR, AND SECOND VICE
CHAIR FOR FISCAL YEAR 2018/19 TERM
Committee Members discussed the process and suggested to keep existing appointments’.
Chair Redo accepted the re-appointment.
ACTION: Committee Member Lengyel moved to keep existing Chair, Vice Chair, and
Second Vice Chair, Committee Member Voorhees seconded the motion, and it
passed by the following vote:
Yes: 10 – Firsht, Freels, Garcias, Hunter, Lengyel, Redo, Romo,
Voorhees, Whitsell and Ziomek.
No: 0
Abstain: 0
4. CONSIDERATION OF A DRAFT MEASURE P ANNUAL REPORT PREPARED BY
THE AD HOC SUBCOMMITTEE AND POSSIBLE ACTION REGARDING SAME
Chair Redo spoke regarding the Annual Report. Committee Member Voorhees suggested
to start early thinking about what to include in the FY18 report. Director of Finance Bilby
noted the FY18 audit would not be available until the January COC meeting. Committee
Members requested staff to recommend list of reports to attach to the FY18 report.
Chair Redo requested the October 25th COC meeting be moved to November 1st. Staff
responded.
ACTION: Committee Member Hunter moved to accept the Measure P FY17 Annual Report,
Committee Member Whitsell seconded the motion, and it passed by the following
vote:
Yes: 10 – Firsht, Freels, Garcias, Hunter, Lengyel, Redo, Romo,
Voorhees, Whitsell and Ziomek.
No: 0
Abstain: 0
5. CONSIDERATION OF (1) AMENDED MEASURE P EXPENDITURE PLAN
INCLUDING $9.3 MILLION OF ADDITIONAL PROJECTED REVENUES; (2)
FISCAL YEAR 2018/19 BUDGET IMPLEMENTING PORTIONS OF SAME; AND (3)
DETERMINATION OF COMPLIANCE WITH MEASURE P REQUIREMENTS
Director of Finance Bilby gave an overview of the expenditure plan changes. Committee
Members asked questions regarding the expenditure plan changes related to Police
Equipment. Police Department staff clarified their requests for additional funding.
Committee Members made suggestions for additional clarification, staff responded.
ACTION: Committee Member Hunter moved to confirm the additional projected revenue
allocations and the FY 18/19 budget are in compliance with Measure P
Page 3 | Measure P Citizens’ Oversight Committee Minutes July 26, 2018
requirements, Committee Member Romo seconded the motion, and it passed by
the following vote:
Yes: 10 – Firsht, Freels, Garcias, Hunter, Lengyel, Redo, Romo,
Voorhees, Whitsell and Ziomek.
No: 0
Abstain: 0
STAFF PRESENTATIONS
6. MEASURE P ACCOUNTING AND ADMINISTRATION
Director of Finance Bilby spoke regarding the fourth quarter expenditures, interest earnings
and debt service. Committee members made suggestions for reporting of expenditures and
asked staff to come back with recommendations.
7. MEASURE P PROMOTION PROGRAM AND PROJECT UPDATES
Public Works Director Quilantan spoke regarding the current Measure P promotions,
including social media and the status of the project website, in addition to the status of Public
Works projects. Director of Engineering & Capital Projects Valle provided updates on the
status of his departmental projects. Committee members asked questions and staff responded.
8. HOW MEASURE P PAVEMENT EXPENDITURES AND PRIORITIES RELATE TO
THE CITY’S EXISTING PAVEMENT MANAGEMENT SYSTEM
Director of Engineering & Capital Projects Valle gave an overview of the City’s Pavement
Management System, detailing how streets are chosen and the approximate yearly funding
for them.
OTHER BUSINESS
9. STAFF COMMENTS
Director of Finance Bilby clarified item number 5 and what the COC had voted on. Deputy
City Attorney Silva spoke regarding the attachments to this item. Committee members
responded. Deputy City Attorney Silva advised on how to address the change in date of the
next COC meeting.
10. COMMITTEE MEMBERS’ COMMENTS
Committee Member Freels requested Committee Member Romo correct his April 26, 2018
absence. Chair Redo responded it had already been corrected and addressed with the
secretary.
ADJOURNMENT
At 8:15 p.m., Chair Redo adjourned the meeting to the next Special Meeting on November 1,
2018 at 6:00 p.m. at the Public Works Center, located at 1800 Maxwell Road, Chula Vista,
California.
Page 4 | Measure P Citizens’ Oversight Committee Minutes July 26, 2018
____________________________________
Sandi Delap, Secretary