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HomeMy WebLinkAboutcc min 1981/01/29 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Thursday, January 29, 1981 - 3:00 p.m. Council Conference Room, City Hall ROLl, CALL Councilmen present: Mayor Hyde, Councilmen Scott, dillow, Cox, McCandliss Councilmen absent: None Staff present: City Manager Cole, Assistant City Manager Asmus 1. PRE-BUDGET INFORMATION SESSION City Manager Cole explained that the purpose of the meeting was to provide the Council with program information in order to facilitate the decision- making process during the formal budget reviews. The departments represented here today are those that are under the supervision of Assistant City Manager Asmus. Debbie Swartfager, Senior Administrative Analyst, noted the procedure which will be followed at this meeting with each department head making a presenta- tion on new proposed programs. The City Council is asked to either express its willingness to consider the described program changes, its unwillingness to consider the program changes or take no action. 2. PRESENTATIONS: ADMINISTRATION - CITY MANAGEMENT - CETA Assistant City Manager Asmus, using flip charts, reported that there are now 43 CETA personnel on board. Ho noted the departments where these people are employed and the number of persons in each department. The departments have expressed concern that if CETA were phased out, they would in some respects, be asking for permanent positions to fill these vacancies. It is the City Manager's recommendation that CETA be phased out, through attrition, and very serious consideration be given to to any permanent replacements. Under discussion, the Council felt it was premature to make this decision at this time; what would be the cost of replacements; the level of service that would be maintained; the impact on the City. FINANCE - GENERAL ACCOUNTING - IMPACT OF GANN INITIATIVE - REVENUE - AND PROPERTY TAXES Directmof Finance Grant submitted and explained Proposition 4 - the Gann Initiative which was to limit government spending. He defined the terms "Proceeds of Taxes and the NAn-Proceeds of Taxes" as referred to in the Initiative. Summarizing, Mr. Grant stated that the City's 1980/81 appropriatim~ limit was $18,308,201; the proceeds from taxes was $12,212,134 leaving a gap of $6,096,067. As to the revenue outlook for 1980/81, the total projected amount is $19,300,000. The estimated reserve balance projected is $7,268,945 and bailout funds of $637,184 estimated to be received this year. RECESS. 1~e Council recessed at 4:08 p.m. and the meeting reconvened at 4:15 p.m. POLICY ANALYSIS AND PROGRAM EVALUATION (PAPE) - DATA PROCESSING/EXTERNAL CONTRACT OPERATIONS Director of P.A.P.E. Jim Thomson discussed the current increase in the level of contract services provided by this department and asked for Council's direction in placing more emphasis on external contract operations. Mr. Thomson noted the current personnel, the City's revenues from the contract operations, the computer's capacity, and alternative to operate as a non-profit entity for the contract services. Discussion ensued on the creation of this non-profit entity alternative; the operations of such a program; contracting with commercial firms; contracting with only public and/or quasi-public entities; staff needed to carry out this operation; and question of jeopardizing the City's own in-house program. Held Thursday - 3:00 p.m. -2- January 29, 1981 POLICY ANALYSIS AND PROGRA~I EVALUATION (PAPE) - DATA PROCESSING/EXTERNAL CONTRACT OPERATIONS (Continued) Mayor Hyde referred to the Council's policy with regard to the operations of the data processing department to service other public entities, tlc stated that the Council is open to some modifications including serving the public sector but there would have to be sufficient justification for it in terms of meeting the City's own needs. Mayor Hyde noted the concurrence of the Conncil for staff to consider this alternative with sufficient rationale to support it. POLICE Overall Administration - Reorganization Director of Public Safety Winters submitted a current organizational chart of the Police Department and discussed the changes he would like to make in the various Divisions, listing the advantages and financial impact on the City (less than $2000 a year). MSUC (Scott/Hyde) that staff look into this freorganizing the department immediately) and come back to the City Council with the final determination; the Council approves the implementation, if it seems appropriate by the staff. Uniform Patrol Director of Public Safety Winters presented graphs showing the increase in robberies, burglaries, assaults and auto thefts since 1975; the current staffing of the Uniform Patrol Division; the motorcycle unit; number of offi- cers patrolling the City at given times; the Checker police vehicles and problems associated with those cars, and the Director's plan to request five additional police officers in the next budget. Drunk Driving Grant A request which will be made in the 1981/82 budget will be for permission to apply for a drunk driving grant. Director of Public Safety Winters explained that the grant is for a two-year period fully funded by the State with the City picking up the option after that period of time. The first year it will cost $159,810; the second year it would be one-half of that or $66,155 and the third and subsequent years, the City would be expected to fund the entire program. Council discussion ensued as to the question of providing for two additional officers under this grant and the proposed request for five additional person- nel in the department. Councilman Scott suggested hiring three additional officers putting two in this drunk driving program and if the program proves successful, then an additional two officers could be hired. It was the concur- rence of the Council that the Police Department should apply for the grant for three people: a clerk and two officers. Neighborhood Watch Director of Public Safety Winters submitted statistics on the Neighborhood Watch program since its inception in 1977. Director Winters noted the impact of this program as monitored by the County Sheriff's Department commenting that he does not have any figures for Chula Vista due to lack of staff to follow up on this. Park Warden Assistant City Manager Asmus discussed the two Park Wardens in the City under the CETA program: one at the Golf Course and the other patrolling the parks in the City. The Council's discussion focused on the rationale of the Park Warden operating mainly at the Municipal Golf Course; vandalism in the park areas; and Director Winters' reconunendation for an ordinance banning all alcoholic beverages from the public parks. Juvenile Counseling - Update o£ Program Several graphs were submitted by Director of Public Safety Winters depicting the number of juvenile arrests, first offenders, those that were counseled, those referred to the probation department or community-based agencies, numbers of males and females arrested; the areas outside the City where these juveniles came from. Held Thursday - 3:00 p.m. -3- January 29, 1981 POLICE (Continued) Animal Control Director of Public Safety Winters presented a chart noting the staff and hours of operation at the Shelter and in the field. Director Winters expressed the need for a 20-hour a week intern to work at the Animal Shelter. Impact of Police Chief on Consolidation of Fire and Police Departments A brief discussion was held on the current duties of the Director of Public Safety. Council commented that th~discussion would be more appropriate at budget review. PARKS AND RECREATION Park Maintenance - Park Wardens Further discussion involved the use of the Park Warden at the Golf Course, with Principal Administrative Analyst Aubrey Kesterson answering the Council's questions concerning the hours each Park Warden spends on the job. Tennis Program Senior Recreation Supervisor Jerry Foncerrada listed the tennis courts in the City and stated that the major issues were (a) decentralization versus centrali- zation of the tennis courts; (b) future of the tennis pro; (c) cost of lighting the courts at night. He recommended consolidation of future courts in one area; continue the tennis pro program; and a reduction of all lighting at the courts. Council discussion followed regarding the tennis program at Southwestern College and the public's use of those courts. Aquatics Supervisor Foncerrada stated that Chula Vista's program is recognized as one of the best in the State; however, the problem is one of costs versus revenues as the program is not self-supporting. The Council suggested increasing the fees charged to the schools (variable costs) indicating that subsidization of the swimming pool program for the community was appropriate. Generally, the Council concurred with the staff's recommendations to (1) revise the pool fee structure including the school programs; (2) insti- tute a non-resident surcharge; (3) reduce the open swimming season program. Golf Course Assistant City Manager Asmus gave the Council an update on the condition of the playing greens at the Municipal Golf Course and the revenues realized last year. Mr. Asmus recited the fees charged at the golf course comparing the charges with that of the other golf courses in the area. The staff is now in the process of developing a very comprehensive report in which they will recommend revisions to the fees - 5f the City is to break even, these fees can increase as much as 40%. In answer to the Council's query, Mr. Asmus said that the Restaurant/Bar opera- tion is not expected to be open until July. LIBRARY Adult Services City Librarian Simon discussed the services being provided to the handicapped, shut-ins and senior citizens recommending that the program should be a more-en- compassing one with expanded services. Computerized Services Mr. Simon commented on the computerized reference services and submitted a brochure entitled "The Source" -- a master index with over 600 subjects which can go "on line" with the Library's computer at a minimum cost. The cost for the service is a one-time cost of $7210 or $4590 per month with a yearly mainte- nance cost of $300. Held Thursday - 3:00 p.m. -4- January 29, 1981 LIBRARY (Continued) Cultural Programs City Librarian Simon noted the variety of events sponsored by the Library commenting that the emphasis will be on expanding the cultural center activities. PERSONNEL Personnel Services - Regular City Employees Director of Personnel Thorsen explained that a little over one year ago, the Personnel Directors in the area got together with the Zone S Fire Chiefs and worked out a proposal for joint testing for entry level fire fighters. Because Chula Vista was the largest agency, it Became the coordinating agency. In November 1980, the test was given for Chula Vista, Bonita/Sunnyside, Imperial Beach, Montgomery Fire District and Coronado. The cost for the joint testing came to $1.07 per person. The Personnel Directors are now looking into the possibility of expanding this joint testing. Risk Management/Claims Processing A record of the number of Lmdisputed claims in the City (property damage) was discussed by the Director of Personnel Thorsen for which the City pays the Carl Warren firm an average of 49% (of the amount pa]d) for processing the claim. If the City does its own paper work on these claims, a great deal of money could be saved. Miss Thorsen stated that she has the in-house staff to handle this program and the acceptance of Carl Warren firm. Volunteers Director of Personnel Thorsen reported that the Volunteer program has stayed at the same level as that of last year. Some of the departments have not used volunteers up to this time and if the program is "pushed", these departments may find some use for it. Mayor Hyde felt that all departments should "confront the idea" of using the volunteer program. 3. CITY MANAGER'S REPORT City Manager Cole stated that Port Commissioner Crea~er will not be able to be present at the Council meeting on February 3 to speak on the issue of a beach at the "J" Street Marina. The Council agreed that if the Port staff could be here Tuesday (February 3) without Mr. Creaser, that would be fine; otherwise, to schedule the presenta- tion for February 10, 1981. 4. MAYOR'S REPORT (None) 5. COUNCIL COMMENTS [None) ADJOURNMENT at 9:03 p,m. to the meeting scheduled for Tuesday, February 3, 1981 at 7:00 p.m. City Clerk