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HomeMy WebLinkAboutcc min 1981/02/11 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF CHULA VISTA, CALIFORNIA Held Wednesday, February 11, 1981 Council Conference Room, City Hall ROLL CALL Councilmen present: ~4ayor Hyde, Councilmen Scott, Gillow, Cox, McCandliss Councilmen absent: None Staff present: City Manager Cole, DSA Robens, Assistant City Manager Asmus 1. SECOND PRELIMINARY BUDGET MEETING City Manager Cole explained that the meeting today will be to hear from those department heads under the supervision of Development Services Administrator Robens. 2. PRESENTATIONS DSA Robens stated that the purpose of the meeting was to provide the Council with program information to help in their decision-making at the budget review sessions. Mr. Robens outlined the agenda for the meeting and asked for Council's input as to their willingness or tmwillingness to consider the items that will be presented today. Community Development Director of Community Development Desrochers referred to his departmental review made by the Department of Policy Analysis and Program Evaluation as approved by Council on April 24, 1980. Mr. Desrochers submitted his organization chart stating that the full complement of staff is now on board and the assignments made according to the study recommendations. He discussed the various staff responsibilities; the current workload, the department's association with the Visitor Centers, and Block Grant funding. DSA Robens commented that he spends an average of four hours a week with the Community Development department. On an average, about 20~ to 25% of his time is functional working with the department heads under him, and 75% to 80% working as the Deputy City Manager. City Manager Cole explained the "brown bag" meetings held each week with the Assistant City Manager, DS^ and the Administrative Analys~which are informal sessions dealing mostly to determine "which direction we want to go." Councilman Scott stated that he feels there is an informational problem in that the City Manager is not being "inundated" with information (from the department heads) but r~ther "left out or deprived". Mayor Hyde indicated that the flow o~ information needs to be managed. Councilman Scott asked about an informational flow chart or a managerial policy. Planning Director of Planning Peterson remarked that he had no formal presentation to make. No new people are being requested in his department. Mayor Hyde questioned the programs assigned to the advanced planning section and asked whether they will be studying the planning areas in the older sections of the City, specifically Broadway and those areas to the west. He added that staff should be looking at the depths of the commercial zonings, the zoning pattern in general, mobilehome areas, and generally taking an active role to assess any problems before redevelopment occurs. The areas considered should be those around Broadway up to Fifth Avenue. City Council Meeting -2- February 11, 1981 Engineering City Engineer Lippitt submitted an organizational chart depicting the staff of the advanced engineering planning division from the year 1977 to 1981. He listed the assignments responsible to this division and the future workload adding that he will be recommending the addition of one Assistant Engineer to bring the staffing back to the 1977 level. Council discussion followed regarding the construction of the Sweetwater River channel project; widening of 1-5 south; the environmental impact report required; comments regarding its 15-year program and the number of agencies involved in the project. Street Light Maintenance City Engineer Lippitt submitted a chart on the street lighting problem - the rising costs factor and the revenues. He reviewed the energy costs each year beginning 1978 ($194,000) through the projected costs for 1984 ($600,000). In answer to Councilwoman McCandliss' question, Mr. Lippitt remarked that there are 80 street lights now being paid for by the people at a cost of approximately $100 per light per year. City Engineer Lippitt further commented on the impact the lighting energy has on the General Fund (per Proposition 4) adding that the solutions to having the costs of lighting being greater than the consumer price index is (1) to create a special district; (2) turn off more lights; or (3) take revenues from some other program. Mr. Lippitt then discussed with the Council the pros and cons for a street lighting district. Building and Housing Director of Building and Housing Grady discussed his concern with the probable loss of CETA personnel. He listed the number of custodians working in the various City departments noting that there were 16 regular employees and 4 CETA covering maintenance of 236,000 square feet. No new custodial personnel has been added since 1971/72 budget. Mr. Grady added that if he is faced with the logs of CETA personnel, he will be requesting the addition of two permanent custodial positions in the next budget. Microfilming Director of Building and Housing Grady reviewed the initial program started in 1977 with two CETA personnel filming the documents. An inventory of the documents in 1978 revealed a total of 60,000 exposures. To date, 20,000 exposures have been filmed. To complete the project for this department, Mr. Grady said he would need the services of one full-time employee. He recommended that the microfilm equip- ment be located in the purchasing department with this one full-time employee doing the microfilming for all departments. Public Works Maintenance Division DSA Roberts discussed the Street Tree Division presenting charts depicting the number of trees in the City, the personnel assigned to this Division, and the tasks assigned on a yearly basis: tree removals and planting, and spraying, palms, other, parks, Civic Center and Library for a total of 6065 hours per year. Mr. Roberts then compared the services of a two-crew division with that of a three-crew, indicating that the three-crew division will be requested at budget review. Mayor Hyde announced that Chula Vista has been designated as "Tree City-USA" by the Arbor Day Association. City Council Meeting -3- February 11, 1981 Equipment Maintenance DSA Robens presented an organizational chart noting that the staffing of this division and the increase in vehicle maintenance over the past few years. Mr. Robens discussed the ratio of road calls and wear and tear of the vehicles and the ratio for the scheduled and non-scheduled repairs adding that the division is spending a lot of overtime on the job due to the fact that the quality of the equipment has gone down. He recommended that staff be at 11 people which would save the City money overall. Recess was called at 5:30 p.m. the meeting convened at 6:00 p.m. Transit Transit Coordinator Bill 6ustafson explained the funding available under the Trans- portation Development Act for the Chula Vista Transit (CVT) as it affects the operation and planning for this transit system: TDA - 78%; Fares - 14% County - 5%; other sources - 3%. Mr. Gustafson discussed the City's growth in the TDA allocation beginning with the year 1978 ($7000,000) to that projected for 1986 ($1,600,000) - a 11% growth pro- jection. As to the operating costs For the Chula Vista Transit, it is rising at a rate of 15% with revenues rising at approximately 11%. Council discussion involved the impact the trolley will have with the San Diego Transit system; the various bus routes in the City; uniform fare structure throughout the County, and the transfers. Conclusion Mr. Gustafson remarked that based on the estimate of revenues and operating costs, there will be limited or no service expansion on the CVT in the future and no major capital improvements. BSA Robens commented that the Transit Division may be requesting an increase in the fares. Administration DSA Robens defined his role as Development Services Administrator and Deputy City Manager in terms of administration. He noted the departments responsible to him: Building and Bousing, Community Development, Engineering and Planning which take up 75% to 80% of bis time. As Department Head for Transit, Street Division and Equipment Maintenance, he spends 20% to 25% of his time here. Mr. Robens added that this has become a problem recognized not only by himself, but by management and middle management alike. In answer to the Council's query, Mr. Robens said he will be coming to Council with a reorganization recommendation. January 29, 1981 meeting Assistant City Manager Asmus presented the Council with a summary sheet of the presentations made at the January 29 meeting asking for any modifications or concurrence. Councilman Gillow expressed his desire to see more emphasis placed on crime pre- vention in the budget. City Council Meeting -4- February 11, 1981 Summary of this meeting DSA Robens reviewed the presentations made noting (1) the work Community Development will be doing; (2) there will be a report coming to Council as to the advanced planning section working on the planning of the older areas of the City; (3) there will be some administrative approved items brought back at budget time. Closed Session City Manager Cole stated he will call a Closed Session for the meeting of March 26 to discuss negotiations (salary). Capital Improvement Project Tour DSA Robens reported that a CIP tour will be scheduled in mid March. ADJOURNMENT at 6:55 p.m. to the meeting scheduled for Tuesday, February 17, 1981 at 7 p.m. City Clerk