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HomeMy WebLinkAboutcc min 1981/05/20 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Wednesday - 4:00 p.m. May 20, 1981 An adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Conference Room, City Hall, 276 Fourth Avenue. BUDGET REVIEW SESSION NO. 3 ROLL CALL Councilmen present: Mayor Hyde, Councilmen Scott, Gillow, Cox, McCandliss Councilmen absent: None Staff present: City Manager Cole, Assistant City Manager Asmus, Development Services Administrator Robens City Manager Cole explained that since the budget review scheduled was planned, the likeli- hood has arisen that "H" Street improvements will fall into this fiscal year and according- ly alter the recommendations of the CIP budget, as currently proposed. In addition, he stated that the City Engineer is preparing a comprehensive report on the subject, including "L" Street improvements which will not be completed in time for tomorrow's budget session. Therefore, he requested that Council consider cancelling the session scheduled for May 21. In addition, he proposed considerin9 the Library budget tonight, recognizing that the PAPE report recommendations are not completed, and then reconsider the remainder of the Library in subsequent sessions. Assistant City Manager Asmus recommended against con- sidering the Library budget without the PAPE report and requested that it be held over until the report is complete and Mrs. Leuck could be present. PARKS & RECREATION ACTIVITY 1511 Budget Request: $132,370 ADMINISTRATION City Manager Recommendation: $102,320 Assistant City Manager Asmus briefly reviewed the budget pro- posed for Parks and Recreation and commented that the budget is predicated on the loss of 12 CETA employees in Park Maintenance and the Golf Course. The budget does not con- template adding personnel to replace them. However, it does contemplate $9,000 for part-time maintenance personnel during summer growth periods. Referring to clerical personnel, Mr. Asmus reported that two vacancies will be occuring in the Clerk II position and the Secretarial position. Of the two vacancies, it is anticipated that the secretarial position will be replaced. He advised that the Park Warden position is not included in the budget, and that overall personnel reductions will result in the loss of 14 positions. Mr. Asmus also stated that the budget does not provide for night lighting of the tennis courts at public expense and commented that a proposal is included in the CIP for metering the lights for night tennis. Discussion related to the benefits of the Park Warden program, including security and minor maintenance, and on-going policing of park activities to advise users of their rights and re- sponsibilities. MSUC (Hyde/Scott) to place the Park Warden position on the "want list" together with necessary support facilities. Responsing to Council questions related to the budget request for two intern positions, Director of Parks and Recreation Pfister stated that the PAPE report recommended addition of two management interns to conduct a study to evaluate the number of hours and workers needed to operate the recreation program. MSUC (Gillow/McCandliss) to approve Activity 1511 as recom- mended by the City Manager. Budget Session No. 3 -2- May 20, 1981 PARKS & RECREATION -- continued ACTIVITY 1520 Budget Request: $832,810 PARK MAINTENANCE City Manager Recommendation: $747,020 Discussion focused on the difference in maintenance costs of high maintenance areas noted to be approximately $55.00 per acre. Council commented on the inaccuracy of the measurement figures used and staff responded that over the past three years of comparisons, the figures have come to be more accurate and meaningful as a result of improved analyses. In response to Council's query, Mr. Pfister justified the $18,750 request for a hydraulic mower to replace the 5-gang mower. It was noted that one operator could cover much more area than would be possible using smaller machinery and additional personnel. Commenting on the $3,000 security unit, Mr. Pfister explained that the unit is mounted on a truck and used to carry irrigation equipment. Mr. Pfister discussed the proposal to discontinue lighting tennis courts at night with a concurrent saving of $29,250. He commented on cost estimates to convert to a metal halite system of approximately $10 - $15,000 for each tennis court. After continued discussion, Mayor Hyde recommended that staff determine which courts have the greatest night usage, and rather than arbitrarily discontinue service to all courts, discontinue night lighting only at the least used courts to determine what the actual utility savings would be. Council- man Cox agreed, and added that a procedure should be developed to charge users the actual cost of the utilities. MSUC (Hyde/Cox) to not adopt utilities Account 5251 and direct staff to come back with a recommendation with regard to con- verting a certain number of lighted courts to improve lighting systems, metering for pay-as-you-play, and that they take into account the conditions of the courts to determine which of the courts would be utilized fornight lighting. MSUC (Scott/Gillow) to approve Activity 1520, as amended, and as recommended by the City Manager. ACTIVITY 1522 Budget Request: $59,590 "J" STREET MARINA City Manager Recommendation: $59,290 MSUC (Scott/Cox) to approve Activity 1522 as recommended by the City Manager. ACTIVITY 1530 Budget Request: $272,570 ADMINISTRATIVE SUPPORT City Manager Recommendation: $226,820 The Assistant City Manager highlighted the substantial in- crea~e in utilities Account 5251, in excess of 50%, which reflects a 25% inflationary factor and operation of the new Park Way facility. Mr. Asmus also commented on the net savings in salaries and wages of $20,360, resulting from re- placement of two Recreation Supervisors with one Recreation Superintendent. MSUC (Gillow/Scott) to approve Activity 1530 as recommended by the City Manager. ACTIVITY 1531 Budget Request: $51,350 ATHLETICS City Manager Recommendation: $51,350 MSUC (Scott/McCandliss) to approve Activity 1531 as recommended by the City Manager. Budget Review Session No. 3 -3- May 20, 1981 PARKS & RECREATION -- continued ACTIVITY 1532 Budget Request: $64,910 NORTH DISTRICT City Manager Recommendation: $60,250 Discussion related to this being the second year of operation under north and south districts with supervision by the two recreation supervisors deleted from the preceding activity. MSUC (Scott/McCandliss) to approve Activity 1532 as recommended by the City Manager. Council commented on security of supplies in Parks and Recrea- tion, and requested additional discussion prior to completion of the budget review. In response to Councilman Cox, staff commented that fees charged for various special and cultural programs cover only actual, direct costs of providing activities. A 25% ad- ministrative overhead charge is assessed and that amount is deposited in the City's General Fund. ACTIVITY lS35 Budget Request: $66,240 SOUTH DISTRICT City Manager Recommendation: $59,800 Staff highlighted elimination of all school playground programs with the exception of five: one program operating west of Broadway and four others scattered in the area east of Broadway. Council questioned current utilization of the program and the costs of operation at various schools and recommended that staff meet with the School District to obtain pertinent in- formation before arbitrarily eliminating any programs. MSUC (Scott/Hyde) to approve Activity 1533, with item 5101 held over pending additional information from staff, as recommended by the City Manager. ACTIVITY 1534 Budget Request: $167,530 AQUATICS City Manager Recommendation: $154,910 Staff highlighted discontinuance of the pool rental agreement with Southwestern College because of insufficient use to justify the costs involved. It was noted that the City's participation is limited to paying rent and lifeguards and that our reimbursement comes from users of the pool. Councilman Scott commented on the feasibility of renegotiating the contract since the City participated in construction of the pool. Additional discussion related to the possibility of increased demand because of the extension of "H" Street and the increase in housing. MSUC (Hyde/Gillow) to direct staff to contact Sweetwater College to get additional information on operation of the pool and report back to Council for final decision. MSUC (Gillow/Scott) to approve Activity 1534, with the ex- ception of the reduction of $3,070 in Account 5298 (Other Contractual Services), as recommended by the City Manager. ACTIVITY 1535 Budget Request: $34,390 SENIOR CITIZENS City Manager Recommendation: $34,360 MSUC (Scott/Gillow) to approve Activity 1535 as recommended by the City Manager. Council discussed refurbishing the Memorial Park shuffle- board courts - if they are going to be retained. Staff re- ported that the future of the courts has been discussed with the Administration with the consensus that they be continued in anticipation of increased use when the Senior Citizen Building is completed. Budget Session No. 3 -4- May 20, 1981 PARKS & RECREATION -- continued ACTIVITY 1536 Budget Request: $34,890 SPECIAL PROGRAMS City Manager Recommendation: $34,750 MSUC (McCandliss/Scott) to approve Activity 1536 as recom- mended by the City Manager. Council commented on the value of the special and thera- peutic programs conducted by the Parks and Recreation Depart- ment. It was noted and so referred to the Star-News repre- sentative present in the audience, that the program would benefit from media coverage. ACTIVITY 1538 Budget Request: $44,940 SENIOR INFORMATION AND City~ ManagerRecommendation: $44,770 REFERRAL CENTER ~ ~ MSUC (Scott/Coxi to approve Activity 1538 as recommended by the City Manager. ACTIVITY 2150 Budget Request: $348,650 GOLF COURSE REVENUE City Manager Recommendation: $355,730 FUND Mr. Asmus reported that the budget presented corresponds with action taken regarding the Golf Course fees. MSUC (Gillow/McCandliss) to approve Activity 2150 as recommended by the City Manager. ACTIVITIES 5510-5590- Budget Request: $241,730 5600 OPEN SPACE City Manager Recommendation: $241,730 DISTRICTS Referring to past communication p~oblems with District #3, staff commented that since formation of a homeowner's association, there have been no problems associated with that district or any of the others. MSUC (Hyde/Gillow) to approve Activities 5510, B590 and 5600 as recommended by the City Manager. Council r~o~ed at 5:~5 p.m. and ~oonv~ned at 6:20 p.m. PUBLIC WORKS Development Services Administrator Robens presented the re- OPERATIONS organization of the Public Works Department resulting in creation of the new Public Works Operations Department. He noted that the change would create a Director of Public Works and a Senior Operations Specialist, but that no additional personnel would be added. Mr. Robens detailed the major areas of service cutback, primarily in Street Maintenance, reducing the schedule of sweeping residential streets to approximately once every 8 weeks. Savings would result in approximately $17,000 for one operator and $57,960 for maintenance and rebuilding of one sweeper. Lengthy discussion followed concerning the steps leading to the reorganization and the benefits of the reorganization relating to the executive functions of the Development Services Administrator. Mr. Robens stated that the structure has evolved from a process of reorganization within the City started in 1979. He commented that the new Public Works Operations Department meets the needs of the Development Services Group and provides him with time to carry out ex- ecutive functions of promoting communications and securing essential efforts of the Development Services Group. It places accountability for street and equipment on the depart- ment head directly; saves $17,000 over a 12-month basis~ and consolidates public works yard functions under one person. Budget Review Session No. 3 -5- May 20, 1981 PUBLIC WORKS - Council discussed the initial (1979) reorganization and con- OPERATIONS sidered whether the change has resulted in a better quality of life for residents of Chula Vista; additional questions related to specific improvements in the quality of service resulting from the Public Works reorganization and Council commented that a method of quantifying the benefits to Chula Vista should be developed so that the decision could be based upon an in-depth analysis. Mayor Hyde recommended after budget sessions, possibly in September, that an evaluation and analysis of the value of the reorganization be set for Council Conference and for a more in depth study. MSUC (Hyde/Gillow) to approve the organizational change creating a Public Works Operations Department as represented by the City Manager. MS (Hyde/Gillow) that the Manager program at the earliest convenience a Council Conference discussion of the overall organization, including evaluation and analysis. Councilman Scott stated that additional discussion as early as September would be repetitive and non-productive. Councilman Cox agreed that meeting later than September would be more productive and recommended that a report evaluating operation of the new department be submitted to Council so that Council could meet if determined to be necessary. Councilman Scott reiterated his opposition to the motion. After continued discussion, Mayor Hyde called for the question. The motion passed by the following vote: AYES: Mayor Hyde, Councilmen Gillow, McCandliss Noes: Councilman Cox Abstained: Councilman Scott ACTIVITY 1730 Budget Request: $98,290 CONSTRUCTION AND City Manager Recommendation: $183,670 REPAIR MSUC (Gillow/Hyde) to approve Activity 1730 as recommended by the City Manager. ACTIVITY 1732 Budget Request: $166,590 TRAFFIC OPERATIONS City Manager Recommendation: $166,590 MAINTENANCE Staff reviewed the request for a striping machine for legend marking. Council suggested contacting other cities in the South Bay to determine if they have equipment that Chula Vista could use on a time-sharing basis. MSUC (Cox/Hyde) to ask staff to contact cities in the immediate area to the north and south and the school district and ask to look into the possibility of jointly inventorying and usin§ equipment of common need and utility. MSUC (Scott/Gillow) to approve Activity 1732, as~amended, and as recommended by the City Manager. ACTIVITY 1740 Budget Request: $547,040 STREET OPERATIONS City Manager Recommendation: $545,750 MSUC (Scott/Gillow) to approve Activity 1740 as recommended by the City Manager. Budget Review Session No. 3 -6- May 20, 1981 PUBLIC WORKS OPERATIONS - continued ACTIVITY 1741 Budget Request: $165,890 STREET SWEEPING City Manager Recommendation: $64,140 MSUC (McCandliss/Scott) to approve Activity 1741 as recom- mended by the City Manager. ACTIVITY 1750 Budget Request: $250,490 STREET TREE'MAINTENANCE City Manager Recommendation: $202,780 Development Services Administrator Robens addressed a specific request to add three additional people to replace CETA per- sonnel to maintain level of service pursuant to the 1972 policy. Staff recommended that the City no longer trim trees located behind sidewalks and authorize homeowners to trim and maintain them. MSUC (Scott/Hyde) to approve the policy recommendation and request staff to come back with a draft policy. MSUC (Gillow/Cox) to approve Activity 1750 as recommended by the City Manager. ACTIVITY 1760 Budget Request: $293,480 §EWER SYSTEM City Manager Recommendation: $292,670 MAINTENANCE MSUC (Scott/Gillow) to approve Activity 1760 as recommended by the City Manager. ACTIVITY 1761 Bud§et Request: $101,200 PUMP STATION City Manager Recommendation: $101,200 MAINTENANCE MSUC (Gillow/Scott) to approve Activity 1761 as recommended by the City Manager. ACTIVITY 7000 Budget Request: $813,956 EQUIPMENT MAINTENANCE City Manager Recommendation: $768,120 Development Services Administrator Roberts referred to a re- quest for an equipment mechanic to replace a welder. He stated that qualified welders will remain in Parks and Recrea- tion, and in Equipment Maintenance. MSUC (Scott/Gillow) to approve Activity 7000, as recommended by the City Manager. MSUC (Hyde/Gillow) for a Closed Door Session to discuss negotiations. By general consent, Council cancelled the meeting of May 21, 1981, and directed the Clerk to post a cancellation notice. Council recessed to Closed Door Session at 7:30 p.m. The Deputy City Clerk wa~ excused and the City Manager reported that the Closed Door Session ended at 8:30 p.m. ADJOURNMENT Mayor Hyde adjourned the Budget Session at 8:30 p.m. to the regular meeting scheduled for Tuesday, May 26, 1981 at 7:00 p.m. JENNIE M. FULASZ, CMC, CITY CLERK ~Eliza~th W. Co,ti, Deputy City Clerk STATE OF CALIFORNIA ) AFFIDAVIT OF POSTING ORDER COUNTY OF SAN DIEGO ) ss OF ADJOURNmeNT OF .~EETING CITY OF CHULA VISTA ) I, Jennie M. Fulasz, being first duly sworn depose and say : That I am the duly chosen, qualified and acting City Clerk of the City Council of the City of Chula Vista; That the regular adjourned meeting of the Council of the City of Chula Vista was held Wednesda¥~ May 20~ 1981 and said rm~eting was adjourned to the time and place specified in the order of adjournment ATTACHED HERETO: That on May 20~ 1981 at the hour of ~$0 p m I posted a copy of said order at a conspicuous place on or near the door of the place at which said me~ting of May 20, 1981 was held. ~ Ci%y Clerk Subscribed and sworn to before me this day of 19 Notary Public in and for said County and State of California MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held May 20, 1981 The City Council met in the Council Chamber at the Public Services Building, 276 Fourth Avenue on the above date at 4:00 p.m. with the following Councilmen present: Mayor Hyde, Councilmen Scott, Gillow, Cox, McCandliss Councilmen absent: None ADJOURNMENT The Mayor adjourned the meeting at __8~0 p.m. until Tuesday. May 21 1981 at?:00 p.m. in the Council Conference Room, City Hall, 276 Fourth Avenue, Chula Vista, California. I, Jennie M. Fulasz, City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, true and correct copy of an order by the City Council at the meeting of May 20~ 1981 City of Chula Vista, California