Loading...
HomeMy WebLinkAboutcc min 1981/05/27 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held WednesdaS - 4:30 p.m. May 27~ 1981 An adjourned regular meeting of the City Council of the City of Chula Vista, California was held on the above date beginning at 4:30 p.m. in the Council Conference Room, City Hall, 276 Fourth Avenue. BUDGET REVIEW SESSION NO. 4 ROLL CALL Councilmen present: Mayor Hyde, Councilmen Scott, Gillow, Cox, McCandliss Councilmen absent: None Staff present: City Manager Cole, Assistant City Manager Asmus, Development Services Administrator Robens LEGISLATIVE MATTERS Councilman Cox reported on the following legislative bills: AB 591 (Costa) provides that cities adopt the latest revisions or additions of the Plumbing Code of the International Conference of Building Officials. MSUC (Cox/Gillow) to support AB 591. AB 1754 (Chacon) changes the tax code to allow a tax credit to developers and owners of low and moderate income multi-family housing units of ten or more if at least 35% of the units are devoted to low or moderate income people. MSUC (Cox/Gillow) to support AB 1754. AB 1080 (Leonard) relates to the bidding process for Public Works contracts in excess of $10,000. MSUC (Hyde/Scott) to oppose AB 1080. AB 780 (Deddeh) Sick Leave Benefit Plan for the City of San Diego. Provides allowance for police officers to use one year of sick leave and one year of unused sick leave to retire early. MSUC (Scott/Gillow) to oppose AB 780. LIBRARY OPERATIONS Assistant City Manager Asmus commented that the hiring of a new City Librarian will take place either in late July or early August. Mr. Asmus asked whether the Council would be willing to pay one-half of the transportation costs (airfare) for those candidates selected for the assessment center. Mayor Hyde asked staff to narrow the list down to a certain number and bring back the estimated transportation costs to the next Council budget meeting (Thursday, May 28, 1981). Library Clerk I In response to the Mayor's query, Senior Administrative Analyst Leuck explained the reduction in the Clerk I positions -- from a requested 9½ positions to 2½ positions. She indicated that her review of the Library functions revealed a "misuse" of seasonal assistants working out of class -- this was done because of the inappropriate level of staffing of the reliance of the temporary part-time positions. Assistant City Manager Asmus referred to the Library study (80% complete) being conducted by Mrs. Leuck which will show that in terms of total staffing, staff believes the Library can operate efficiently with only 1½ additional personnel. The work dis- tribution will be handled by "proper staffing level" in terms of hours, assignments and a place for the seasonal assistants. Mr. Asmus asked that the Council not deal with this subject at this time until they get the complete report. Budget Review Session No. 4 -2- May 27, 1981 LIBRARY OPERATIONS Audio-Visual Discussion followed during which Councilman Scott questioned Equipment whether any thought was given to elimination of special services such as the video cassettes which tend to serve a certain type of user; the lease of projectors, movies; getting full-cost recovery for these services; re-evaluating the City's membership in the Serra System; keeping some of the program in-tact such as those for the hard-of-hearing; general overview of the Library review being made by Mrs. Leuck which will be coming to the Council in the near future. ACTIVITY 1611 Budget Request: $65,930 LIBRARY City Manager Recommendation: $52,080 ADMINISTRATION MSUC (Scott/Gillow) to approve Activity 1611 as recommended by the City Manager. ACTIVITY 1620 Budget Request: $198,790 LIBRARY ADULT City Manager Recommendation: $193,590 SERVICES MSUC (Scott/Hyde) to approve Activity 1620 as recommended by the City Manager. ACTIVITY 1630 Budget Request: $68,410 CHILDREN'S City Manager Recommendation: $65,310 SERVICES Mrs. Leuck noted that the CETA position in this department will be terminated in September and it is one of the areas in the Library where CETA is being recommended to be replaced (with Seasonal Assistants). MSUC (Scott/Gillow) to approve Activity 1630 as recommended by the City Manager. ACTIVITY 1640 Budget Request: $72,110 AUDIO VISUAL City Manager Recommendation: $65,100 SERVICES MSUC (Gillow/Cox) to approve Activity 1640 with a hold on the expenditure of funds for the audio visual material until acceptance of the report being prepared by the Senior Administra- tive Analyst. ACTIVITY 1650 Budget Request: $126,920 ACQUISITION City Manager Recommendation: $115,450 Mrs. Leuck noted that with the hiring of the Data Entry Operator, there was a shifting of 60 seasonal assistant hours to try to offset this position. MSUC (Gillow/Scott) to approve Activity 1650 as recommended by the City Manager. ACTIVITY 1660 Budget Request: $192,700 CIRCULATION City Manager Recommendation: $129,220 MSUC (Hyde/Scott) to approve Activity 1660 as recommended by the City Manager. ACTIVITY 1670 Budget Request: $157,710 BUILDING MAINTENANCE City Manager Recommendation: $156,110 AND UTILITIES Assistant City Manager Asmus discussed the 25% increase in the energy costs; the need to reduce killowatt hours in order to meet the budget; the recent Council approval of the air conditioning unit in the computer room; a study being conducted by the Building and Housing Director on the use of custodians in the Library. Council discussion followed on the merits of merging the City's Library services with that of the County and comparison of the services provided with that of the other cities in the County (primarily Carlsbad). Budget Review Session No. 4 -3- May 27, 1981 LIBRARY OPERATIONS MSUC (Gillow/Scott) to approve Activity 1670 as recommended by the City Manager. COM Cataloging Assistant City Manager discussed the COM Cataloging System which the Council saw demonstrated approximately one year ago stating that the staff is not convinced that this is the method they would like to pursue. Several other alternatives are being in- vestigated at this time and a recommendation will be made to Council. CITY CLERK ACTIVITY 0160 Budget Request: $122,350 City Manager Recommendation: $99,190 Records Management City Clerk Fulasz commented on the amount recommended by the City Consultant Manager for the Consultant ($1,200) stating that she met with the City Manager and the PAPE staff today and they have arrived at some agreement. City Manager Cole noted that the amount recommended in the budget was the minimal amount for a consultant to design a program for the City -- a two day on-the-job consultation. The City Clerk expressed her concern over the technical aspects of the scope of the program (State laws re retention and destruction of records) and the recommendation now would be to "plug in" an amount of $6,000 into the budget, send out Requests for Proposals to various consultants, and try to get one on-board for at least two to four weeks. This would give the City Clerk a better handle on the program and a stronger start in implementing the system. Account 5298 MSUC (Scott/Gillow) to increase this account by $4,800 for the Other Contractural services of a Records Management Consultant (from $1,200 to Services $6,000). MSUC (Scott/Gillow) to approve Activity 0160 as amended and as recommended by the City Managen ELECTIONS Budget Request: $31,190 ACTIVITY 0170 City Manager Recommendation: $31,190 City Clerk Fulasz commented that the overhead charges for the elections have not been set by the Registrar of Voters; however, a meeting of the city clerks in the County has been called for Friday, May 29 at which time some determination will be made. The City Clerk noted that the amount budgeted covers two elections: Mayor's Election in November 1981 and the Council Office Election in April 1982. If there are to be any run-off elections, she will have to ask the Council for a special appropriation. MSUC (Scott/Gillow) to approve Activity 0170 as recommended by the City Mana9er. DINNER BREAK The meeting was recessed at 5:57 p.m. and reconvened at 6:30 p.m. CARRY OVER ITEMS PARKS & RECREATION ACTIVITY 1520 Director of Parks and Recreation Pfister reported that the heaviest Account 5251 used courts in the City are those at General Roca Park, South- Utilities western College and Hilltop High School. To convert the lighting at General Roca tennis courts (4), would cost $15,000. To install pay meters, the cost would be $1,000 per court. Mr. Pfister said it would be his recommendation to use PAD money under the CIP to install meter lighting in the four courts at General Roca Park on a trial basis for one year. If this proves worthwhile, then meters can be installed at the other two heavily-used courts. He added that it would also be his recommendation to "pull the plug" on all the other courts in the City with the possible exception of South- western College and Hilltop High School if money can be found in the budget for the utility costs. Budget Review Session No. 4 -4- May 27, 1981 CARRY OVER ITEMS -- continued PARKS & RECREATION ACTIVITY 1520 Account 5251 Utilities Motion to approve MSUC (Cox/Scott) to keep the lights on at General Roca Park and lighting at two Southwestern College tennis courts -- new lighting to be installed tennis courts at General Roca and these lights are to be come from one of the high school courts (unless there is a problem with the school district in which case staff is to come back to Council asking for the funds). Swimming Pool - Director of Parks and Recreation Pfister stated that he talked to Southwestern the staff at the college and they have given the City three College options: (1) the pool would be rent-free from June 15 to August 6 with the City paying for the lifeguard and recreation aide at a cost of $6,900. The class lessons and pool attendants' cost can be deducted $3500) for a total of $3,400. Option 2 is to lease the pool from August 6 through August 22 at $10 per hour. Averaging 5 hours per day this would cost $2,883 of which $1,300 in revenues can be subtracted making it a net cost of $1,583. Option 3 would be a combination of both Option I and 2 at a cost of $4,983. Mr. Pfister said it would be his recommendation to go with Option No. 1, then if the City so desires, the extension or the combina- tion can be utilized. MSUC (Scott/Hyde) to approve Option No. 1. MSUC (Hyde/Cox) to adjust the Parks and Recreation budget by the appropriate amounts necessary to support the motion just passed. Playground Program Director of Parks and Recreation Pfister stated it would be his recommendation to continue the playground program at the following five schools: Castle Park, Harborside, Halecrest, Feaster and Tiffany schools. MSUC (Gillow/Cox) to approve the funding for five schools; that the staff draft a letter for the Mayor's signature to the President of the School Board indicating what the Council is doing in retaining the program for these five schools but that final judgment is reserved until such time as the Council hears from the School Board concerning this proposal. Park Warden Director of Parks and Recreation Pfister stated that the position is a valuable one to the community and he would like to see it retained. It is presently funded under CETA (approximately $14,000). MSUC (Hyde/McCandliss) to retain the position of Park Warden (Ranger). MSUC (McCandliss/Scott) to have Personnel Department evaluate the position (for salary). BOARDS AND COMMISSIONS Board of Appeals Budget Request: $1,490 City Manager Recommendation: $200 Assistant City Manager Asmus explained the reduction was made by eliminating having one of the members attend the ICBO Conference (International Conference of Building Officials) in Indiana. Budget Review Session No. 4 -5- May 27, 1981 BOARDS AND COMMISSIONS -- continued Civil Service Budget Request: $360 Commission City Manager Recommendation: $290 The deletion involved having one member attend the Affirmative Action Workshop in Los Angeles instead of two. Board of Ethics Budget Request: -O- City Manager Recommendation: -O- Human Relations Budget Request: $670 Commission City Manager Recommendation: $660 International Budget Request: $710 Friendship City Manager Recommendation: $710 Commission Library Board of Budget Request: $1,250 Trustees City Manager Recommendation: $1,000 The reduction was made so that one member would attend the California Library Association Conference in San Francisco instead of two. Parking Place Budget Request: -O- Commission City Manager Recommendation: -O- Parks and Recreation Budget Request: $750 Commission City Manager Recommendation: $750 Resource Budget Request: $2,500 Conservation City Manager Recommendation: $1,310 Commission Assistant City Manager Asmus explained that the reduction was made to have the Historical Site Booklet printed in-house rather than an outside vendor plus deletion of one member attending the League of California Cities Conference in San Francisco. Salary for the The salary plus benefits request is $19,130. City Manager Board/Commission recommendation is $18,890 eliminating the sick leave pay in Secretary lieu of $170 since the secretary is not now entitled to it. Assistant City Manager Asmus added that they are recommending that the salary amount be left in and an adjustment can be made, if necessary, after Personnel completes its classification study of this position. Also deleted was the amount of $700 for vacation relief. Motion to approve MSUC (Cox/Scott) to approve the Boards and Commission budget as Boards/Commission recommended by the City Manager. budget Planning Commission Budget Request: $1,270 ACTIVITY 111 City Manager Recommendation: $1,270 MSUC (Scott/Gillow) to approve Activity 111 as recommended by the City Mana§er. COMMUNITY PROMOTIONS City Manager Cole generally reviewed the requests and his recommendations stating that he based it on "where we are getting the most for our money." Bonita Business and Budget Request; -O- Professional City Manager Recommendation: -O- Association City Manager Cole explained that the Association is requesting various services and equipment for their Bonitafest celebration which the City will provide to them at no cost. Budget Review Session No. 4 -6- May 27, 1981 COMMUNITY PROMOTIONS -- continued City Summer Concert Budget Request: $5,679 Program City Manager Recommendation: $4,000 Councilman Gillow spoke against the appropriation noting that it amounts to $400 per event and the Library Concert series is one-half that amount. He asked if the two could be combined. Mrs. Evans, Director of the Library series, remarked that these are Chamber music concerts not conducive to outdoor events. MSC (Hyde/Cox) to approve the sum of $4,000 as recommended by the City Manager. Councilman Gillow voted "no". Chula Vista Budget Request: $3,000 Jaycees City Manager Recommendation: $3,000 A representative of the Jaycees noted that $2,500 of this amount will be used for the Fiesta de la Luna and $500 for Miss Chula Vista contest. He remarked that the total budget for the Fiesta was about $100,000 this year since it is to be a competitive parade event. Motion for Motion made by Councilwoman McCandliss to fund the Jaycees in $2,000 the amount of $2,000. The motion died for lack of a second. Motion for $3,000 MSC (Cox/Gillow) to approve the sum of $3,000 as recommended by the City ~qanager. Councilman Scott and Councilwoman McCandliss voted "no". COMBO Budget~Request: $2,600 City Manager Recommendation: -O- Council discussion involved taking this money and using it for the Library concerts; not funding this organization be- cause of the tight budget; it is a "token" payment. Motion for $2,000 MS (Hyde/McCandliss) to approve the amount of $2,000. The motion failed with Councilmen Scott, Gillow and Cox voting Motion for $1,000 MSC (Hyde/McCandliss) to approve the amount of $1,000 for COMBO. Councilman Gillow voted "no". Library Chamber Budget Request: $1,382 or $1,033 Concert Series City Manager Recommendation: -O- Mrs. Gretchen Evans submitted a detailed expenditure requesting the sum of $1,051 to cover both the Fall and Spring concert series. MSUC (Cox/Gillow) to approve $1,051. I.~nager. Meals-on-Wheels Budget Request: $2,061 City Manager Recommendation: $2,000 MSUC (Hyde/Gillow) to approve $2,000 as recommended by the City Manager. "OUR HOUSE" Budget Request: $16,920 or $58,571 City Manager Recommendation; $12,000 Mayor Hyde referred to the letter written by the former Executive Director, Bernadette Probus, and her allegations as to the conduct of the organizational operations. City Manager Cole said that a copy of the letter was sent to the Board of Supervisors. In contacting them today, they indicated they were not withdrawing their support but are making a study of the charges. Mr. Cole recommended that the Council support this organization with the stipulation that no funds will be given out until the City makes its own investigation. Budget Review Session No. 4 -7- May 27, 1981 COMMUNITY PROMOTIONS -- continued "OUR HOUSE" Ms. Victoria Mohr, Acting Director, Katherine Lembo, Program Director and Jim Sahey, President of the Board of Directors, responded to the letter sent out by the former Executive Director and explained the new programs being proposed. Motion to fund MS (Hyde/Gillow) to fund this organization as recommended by $12,000 staff ($12,000) but prior to dispersal of any funds that the staff contact the County to have benefit of their input re- garding support of this program and that staff contact members of "OUR HOUSE" and their Board of Directors to determine whether or not the Council should continue funding this. Council discussion of the motion followed in which Councilman Scott voiced his concern with getting more information as to the type of programs being offered; how many people are involved etc., rather than just relying on what the County will be doing, and also to get police input. Motion rephrased Mayor Hyde said he would rephrase his motion to state that the amount would be plugged into the budget and that staff is to re-evaluate it in light of the particular areas expressed in the letter from the former Executive Director and the conditions recited and to determine if (the Council) should continue fund- ing it. Councilman Cox asked if the motion would include getting a recommendation from the Police Department. Mayor Hyde included this in his motion; Councilman Gillow agreed to the second and the motion carried unanimously. Project JOVE Budget Request: $69,118 City Manager Recommendation: -O- Ms. Beverly Brown, Regional Manager, South Bay, with offices at 2005 Highland Avenue, National City, explained the staffing and operation of this program which was set up in 1970 to assist ex-offenders of the County in obtaining a second chance (job placements, counseling, education, assistance etc.). Motion was made by Councilman Gillow to place this on the "want list". The motion died for lack of a second. Motion for staff MS (Hyde/Gillow) for staff to look into funding this particular recommendation service and report back to the City Council after budget period is over with regard to whether or not the Council should con- sider funding it at some level possibly below what they are talking about. Motion fails The motion failed with Councilmen Cox, McCandliss, Scott voting Motion not to fund MSC (Cox/Scott) to accept the staff's recommendation - no funds for Project JOVE. Councilman Gillow voted "no". UNITED NATIONS DAY Budget Request: $380 COMMITTEE City Manager Reco~endation: $350 MSUC (Hyde/Scott) to approve the City Manager's recommendation. Chula Vista Chamber Budget Request: $25,000 to $35,000 of Commerce City Manager Recommendation: $2,500 K. Niek Slijk, Executive Vice President, clarified the fact that this was not a request of the Chamber, but rather a re- quest for promotional activities. City Manager Cole's recommendation was to fund $2,500 for printing the City maps. Budget Review Session No. 4 -8- May 27, 1981 COMMUNITY PROMOTIONS -- continued Chula Vista Chamber Councilman Cox noted the "want list" includes a recommendation of Commerce from Community Development Department for a market survey or economic study of Chula Vista. Development Services Administrator Roberts stated that this re- port will be made to the Redevelopment Agency at the next meeting or two. Motion to file MS (Hyde/Gillow) to file this particular item and that the request Community Development staff contact the Chamber in its prepara- tion of their recommendation for the comprehensive Community Promotions program. Motion withdrawn Councilman Cox asked that the money for the maps be approved. Mayor Hyde withdrew his motion; Councilman Gillow agreed to the second. Approval of staff MSUC (Hyde/Gillow) to approve the staff's recommendation recommendation ($2,500). Motion to contact MSUC (Hyde/Gillow) that the Redevelopment staff contact the the Chamber Chamber for possible involvement of the Chamber in the Community Promotions report. Del Rey Nutrition Budget Request: $3,000 or $4,500 Program City Manager Recommendation: -O- MS (Gillow/McCandliss) to support the program in the amount of $3,000. Councilwoman McCandliss expressed her concern in wanting to know exactly what the $3,000 was buying. Motion restated MS (Gillow/McCandliss) to approve the $3,000 based on staff contacting the school for the budget breakdown. Council discussion involved the type of program, the people it serves, consideration of its being a "subsidy". Substitute motion MSC (Gillow/McCandliss) to place this on the "want list" and staff to request the school district to come back with a cost breakdown. Councilman Scott voted "no". Regional Poison Budget Request: unspecified Center City Manager Recommendation: -O- Anthony Manoguerra, Director of Professional Services, University of California, San Diego, explained the support coming from the Board of Supervisors - those in the unincorporated areas only - and the directive from the Board to go to the in- corporated areas for the additional funding. MSUC (Hyde/Cox) to approve staff's recommendation - (no funding). Motion for letter to MSUC (Scott/Hyde) that a letter be drafted for the Mayor's Board of Supervisors signature to the County Board of Supervisors stating that this Council feels it is the obligation of the County to provide this service to all of the County and not just to the un- incorporated areas. Councilwoman McCandliss asked that a copy of the letter be sent to the San Diego County Division of the League of California Cities and San Diego Association of Governments (SANDAG). Councilman Scott included this in his motion. Budget Review Session No. 4 -9- May 27, 1981 COMMUNITY PROMOTIONS -- continued Chula Vista Band Budget Request: $610 Review City Manager Recommendation: -O- City Manager Cole stated the City will provide them with in-kind services (barricades, police reserves etc.) instead of money. MSUC (Scott/Gillow) to approve the staff's recommendation. Miss Softball Budget Request: $20,000 America City Manager Recommendation: -O- MSUC (Scott/Gillow) to approve the staff's recommendation (no funding). Time of next meeting MSUC (Scott/Gillow) to schedule the next budget meeting for Thursday, May 28, 1981 at 6:00 p.m. ADJOURNMENT The meeting adjourned at 8:45 p.m. to the meeting scheduled for Thursday, May 28, 1981 at 6:00 p.m.