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HomeMy WebLinkAboutcc min 1980/05/12 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIl, OF THE CITY OF CMULA VISTA, CALIFORNIA Held Monday - 4:30 p.m. May 12, 1980 An adjourned regular meeting of the City Council of the City of Chula Vista was held on the above date beginning at 4:30 p.m. in Conference Rooms 2 and 3, Public Services Building, 276 Fourth Avenue. BUDGET REVIEW SESSION NO. 2 ROLL CALL Councilmen present: Mayor Hyde, Councilmen Gillow, Cox, McCandliss, Scott Councilmen absent: None Staff present: City Manager Cole, Development Services Administrator Roberts, Assistant City Manager Asmus, Director of Finance Grant, All Department Heads HOLD-OVER ITEMS Councilman Scott noted that the budget review schedule calls for hold-over items to be discussed on Friday, May 16, 1980. Motion to meet It was moved by Councilman Scott, seconded by Councilwoman May 19, 1980 McCandliss and unanimously carried that the hold-over items be considered on Monday, May 19, 1980, if necessary, begin- ning at 4:30 p.m. ADDITIONAL PERSONNEL Councilwoman McCandliss discussed the additional personnel being requested in this budget as being "support" positions rather than "operational". She noted that the employee survey had indicated that more people were needed especially in the clerical field. A general discussion followed with Council and staff on the type of positions being requested, the specific assignments, changes in the City reorganization since approval by the Council, and the suggestion that this subject should be dis- cussed at a Council Conference at some future date. ACTIVITY 1011-1100 Assistant City Manager Asmus explained that the change in POLICE ADMINISTRATION this department was the transfer of a Sergeant to the Uniform Division and the substitution of a Senior Analyst position. This relates to the juvenile program -- eliminating the Youth Counselor. Director of Public Safety Winters explained his need for a Senior Analyst position which will function as a liaison between the Police and Fire Departments. In answer to the Council's query, Director of Public Safety Winters explained that the Youth Counselor was initiated in 1972 after the City received a Federal grant. In 1973/74, the City began paying part of the cost. It has been a suc- cessful program; however, Director of Public Safety Winters added that he feels the counseling program is not the primary objective of the Police Department -- it should be handled by the juvenile courts. Director of Public Safety Winters then responded to questions pertaining to the reserve officers, traffic officers associated with Rohr Industries, the ovortime account and how this is ad- ministered, police vehicle accidents and the insurance coverage ACTIVITY 1011 Budget request: $190,110 POLICE ADMINISTRATION City Manager recommendation: $185~540 Assistant City Manager Asmus stated that this is the activity which has the added position of a Senior Administrative Analyst. Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1011 Gillow and unanimously carried to approve Activity 1011 as recommended by the City Manager. City Council Meeting -2- May 12, 1980 ACTIVITY 1012 Budgot request: $50,370 POLICE TRAINING City Manager recommendation: $49,750 Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde Activity 1012 and unanimously carried to approve Activity 1012 as recom- mended by the City Manager. ACTIVITY 1020 Budget request: $81,610 POLICE TRAFFIC SAFETY City Manager recommendation: $81,610 In answer to the Council's questions, Director of Public Safety Winters stated that the motorcycle division is working out very well. The need for the three officers is getting greater since there is a lot of hostility and reckless driving on the streets today. Motion to approve It was moved by Councilman Gillow, seconded by Councilman Activity 1020 Scott and unanimously carried to approve Activity 1020 as rec- ommended by the City Manager. ACTIVITY 1030 Budget request: $327,290 POLICE SERVICES City Manager recommendation: $315,340 Director of Public Safety Winters explained the ARJIS Program and the addition of the second terminal needed to handle all the data input and inquiry traffic. He noted that in Account 5298, the request is for an increase of $22,000 which is Chula Vista's share of the ARJIS system for a six-month period (January 1, 1981 to June 30, 1981). The Clerk II position is for feeding this information into the system which takes 8 to ]0 hours a day. Motion to approve It was moved by Councilwoman McCandliss, seconded by Councilman Activity 1030 Cox and unanimously carried to approve Activity 1030 as recem~ mended by the City Manager. Cameras Councilman Scott questioned the necessity of replacing cameras every two years indicatine that one of the reasons is that they are kept in the trunk of the police vehicles which becomes quite heated. ACTIVITY 1040 Budget request: $2,101,060 POLICE UNIFORM PATROL City Manager recommendation: $2~105,070 Assistant City Manager Asmus stated that this is the Activity to which the Police Sergeant is added (transferred from Police Administration). A discussion followed regarding response time, K-9 trainers and their pay differential, and the last MOU agreement in which the Police Officer lieutenants and below were given the option to "sell back" up to forty hours of their vacation time -- for those officers who earn three weeks or more per year. Account 5102 Assistant City Manager Asmus remarked that this differential Differential pay for the establishment of a "Field Training Officer" is one that he does not support and recommends be eliminated. Motion to delete It was moved by Councilman Scott, seconded by Mayor Hyde to delete the $5,870 in Account 5102 (Differential). Discussion of motion Director of Public Safety Winters explained that the Field Training Officer category was brought about by recent legisla- tion regarding the training of Police Reserves. He felt the differential was justified since the training does take away somewhat from what the regular Police Officer is doing when one of the Reserves rides along with him. Assistant City Manager Asmus cormmented that this differential could be a matter of negotiation. Substitute motion to It was moved by Councilman Scott, seconded by Mayor Hyde and place on W~T LIST unanimously carried that this item be placed on the WANT LIST. [_ City Council Meeting -3- May i2, 1980 Motion to approve It was moved by Councilwoman McCandliss, seconded by Councilman Activity 1040 as Gillow and unanimously carried that Activity 1040 be approved, amended as amended, and as recommended by the City Manager. ACTIVITY 1050 Budget request: $729,480 POLICE INVESTIGATION City Manager recommendation: $707,980 Assistant City Manager Asmus noted that this is the Activity in which the Youth Counselor was dropped. Council discussion centered around the "Neighborhood Watch" program, the use of CETA personnel in this program and the possibility of a Crime Prevention budget. Motion to approve It was moved by Councilman Cox, seconded by Councilwoman Activity 1050 McCandliss and unanimously carried to approve Activity 1050, as recommended by the City Manager. ACTIVITY 1060 Assistant City Manager Asmus noted that the clothing allowance POLICE SUPPORT was increased from $50.00 to $100.00. Motion to approve It was moved by Councilman Scott, seconded by Councilwoman Activity 1060 McCandliss and unanimously carried that Activity 1060 be approved as recommended by the City Manager. ACTIVITY 1100 Budget request: $93,520 ANIMAL REGULATION City Manager recommendation: $91,400 Account 5398 In answer to Councilman Scott's question, Director of Public Other Commodities Safety Winters explained that the $3,270 increase in this account was due to the use of nitrogen gas with the new chamber at the animal shelter. Director of Public Safety Winters added that he had no figures as to how much savings has occur- red by using this method rather than a veterinarian. In answer to the request for the air conditioning, Assistant City Manager Asmus commented that it was due in part to the odor at the shelter plus the hot summer weather. However, after the Personnel Department moves out of the Public Works Center building, those air conditioning units can be trans- ferred to the shelter. Motion to approve It was moved by Councilman Scott, seconded by Councilwoman Activity 1100 McCandliss and unanimously carried that Activity 1100 be approved as recommended by the City Manager DINNER BREAK The Council recessed for dinner at 6:40 p.m. and the meeting reconvened at 7:27 p.m. (*Councilman Cox did not return to the evening budget review session.) FIRE ADMINISTRATION Assistant City Manager Asmus stated that the decrease in this ACTIVITIES 1211-1250 Activity is due to the elimination of the position of Fire Chief. The other accounts are basically increased by the in- flation factor. In answer to a query from Councilwoman McCandliss, Director of Public Safoty Winters explained the need and amount for the overtime account; the call-backs, vacations, sick leave and paid holidays. ACTIVITY 1211 Budget request: $40,020 FIRE ADMINISTRATION City Manager recommendation: $39,920 Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1211 Gillow and unanimously carried by those present that Activity 1211 be approved a5 recommended by the City Manager ACTIVITY 1212 Budget request: $33,420 FIRE TRAINING City Manager recbmmendation: $32,670 Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1212 Gillow and unanimously carried by those present that Activity 1212 be approved a5 recommended by the City Manager. City Council Meeting -4- May 12, 1980 ACTIVITY 1220 Assistant City Manager Asmus mentioned that plans are being FIRE MAINTENANCE discussed to restore the old fire truck and felt it should be a community project. Mayor ltyde suggested the Fire- fighters might want to volunteer their services with the City paying for the necessary parts. Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1220 Gillow and unanimously carried by those present to approve Activity 1220 as recommended by the City Manager. ACTIVITY 1230 Assistant City Manager Asmus commented that there was a re- FIRE PREVENTION quest for a Clerk III position; however, the Fire Prevention Department will be moving back into Fire Station No. I and there will be no need for the extra Clerk position. Motion to approve It was moved by Councilman Scott, seconded by Councilwoman Activity 1230 McCandliss and unanimously carried by those present to approve Activity 1230 as recommended by the City Manager. ACTIVITY 1240 Budget request: $1,728,790 FIRE SUPPRESSION City Manager recommendation: $1,707,520 Overtime Councilman Scott questioned the rationale of adding additional staff rather than paying so much overtime. Motion to reduce It was moved by Councilman Scott, seconded by Mayor Hyde and vacation pay in-lieu unanimously carried by those present to reduce Account 5130 from $22,000 to $14,880. Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde and Activity 1240 unanimously carried by those present to approve Activity 1240 as amended and as recommended by the City Manager. ACTIVITY 1250 Budget request: $4,900 EMERGENCY SERVICES City Manager recommendation: $4j900 The total County Emergency Services Budget is 50% federally funded, 25% County funds and 28% City funds -- this Activity represents 25% of the total budget for emergency services in the City. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Gillow ~d Activity 1250 unanimously carried by those present to approve Activity 1250 as recommended by the City Manager. BUILDING AND HOUSING Development Services Administrator Roberts explained that two ACTIVITIES 1301-1340 people were transferred out of Building and Housing to the Community Development Department: Building Inspector I and the Housing Rehabilitation Specialist. In the preliminary budget, it still shows the Building Inspector I at $13,720 and this should be eliminated. This will show in the Community Development budget. Motion to transfer It was moved by Councilman Scott, seconded by Mayor }~de and position unanimously carried by those present to make this change (transfer the position of Building Inspector I from Building and Housing to Community Development) and have the staff take care of the details. Custodians Development Services Administrator Robens commented that two additional custodians were requested but not approved. The plans are to continue using CETA personnel in this program. ACTIVITY 1301 Budget request: $65,480 BUILDING AND HOUSING City Manager recommendation: $65,Sg0 ADMINISTRATION Motion to approve It was moved by Mayor Hyde, seconded by Councilwoman McCandli5s Activity 1301 and unanimously carried by those present to approve Activity 1301 as recommended by the City Manager. City Council Meeting -5- May 12, 1980 ACTIVITY 1320 Budget request: $249,830 BUILDING AND HOUSING City Manager recommendation: $249,700 INSPECTION Development Services Administrator Robens noted that this is the Activity in which the Building Inspector I is being trans- ferred to Community Development -- that position will be deleted from this Activity, along with all the retirement benefits. Motion to approve It was moved by Councilman Scott, seconded by Councilwoman Activity 1320 as McCandliss and unanimously carried by those present that this amended Activity be reduced as to the appropriate amounts by the letion of Building Inspector I. ACTIVITY 1330 Budget request: $539,140 BUILDING MAINTENANCE City Manager recommendation: $504,490 DIVISION In answer to Councilman Scott's question, Director of Building and Housing Grady stated the reduction in the custodial account was due to shifting the personnel and not paying the differen- tial. Motion to approve It was moved by Councilman Scott, seconded by Councilman Gillow Activity 1330 and unanimously carried by those present to approve Activity 1330 as recommended by the City Manager. ACTIVITY 1340 Budget request: $60,280 COMMUNICATIONS City Manager recommendation: $58,960 Account 5565 Director of Building and Housing Grady explained the need for a mini-pickup for the Communications Technician ($5,000). Councilwoman McCandliss asked if there was any kind of audit as to the miles put on by those department heads who take ears home. Development Services Administrator Robens explained the monthly mileage reports and the impossibility of recording daily mileages for the department heads since they use their cars throughout the day for meetings and other City business. Further, the public frequently calls the department when they see a City car at a grocery store or other locations not necessitated by City business. Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde and Activity 1340 unanimously carried by those present to approve Activity 1340 as recommended by the City Manager. ENGINEERING ADMINISTRATION Development Services Administrator Robens explained that there ACTIVITIES 1401-1431 are two less positions in this department: the Principal Ad- ministrative Analyst and Secretary II have been transferred to the Administration budget. Requested is the Engineering Technician II for one-half year which results from the retire- ment of another Technician. Also included is a reclassifica- tion of a Traffic Engineering Aid to Engineering Technician I. The traffic budget reflects the increases in energy costs. ACTIVITY 1401 Budget request: $147,170 ENGINEERING ADMINISTRATION City Manager recommendation: $104,540 Motion to approve It was moved by Councilwoman McCandliss, seconded by Council- Activity 1401 man Scott and unanimously carried by those present to approve Activity 1401 as recommended by the City Manager. ACTIVITY 1420 Budget Request: $561,300 ENGINEERING DESIGN AND City Manager recommendation: $348,485 CONSTRUCTION Motion to approve It was moved by Councilman Gillow, seconded by Councilwoman Activity 1420 McCandliss and unanimously carried by those present to approve Activity 1420 as recommended by the City Manager. City Council Meeting -6- May 12, 1980 ACTIVITY 1421 Budget request: $118,910 ENGINEERING PLAN AND City Manager recommendation: $119,310 ENVIRONMENTAL REVIEW Account 5201 Councilwoman McCandliss questioned the cost ($1,500) for the oblique aerial photo. City Engineer Lippitt explained that this project is budgeted every ten years and serves as an ~istorical and working document. Recess A recess was called at 8:20 p.m. The Council viewed the aerial photo displayed in the office of the City Engineer. The meeting reconvened at 8:25 p.m. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Gillow Activity 1421 that Activity 1421 be approved as recommended by the City Manager. Substitute motion It was moved by Councilman Scott to delete the $1,800 for the oblique aerial photo. No second to motion The motion died for lack of a second. Main motion carries The main motion to approve Activity 1421 carried unanimously by those present. ACTIVITY 1422 Budget request: $178,930 ENGINEERING LA~D City Manager recommendation: $178,020 DEVELOPMENT Motion to approve It was moved by Councilwoman McCandliss, seconded by Council- Activity 1422 man Gillow and unanimously carried by those present that Activity 1422 be approved as recommended by the City Manager. ACTIVITY 1430 Budget Request: $92,470 TRAFFIC AND TRANSPORTATION City Manager recommendation: $85,790 ENGINEERING Development Services Administrator Robens explained that this Activity holds the reclassification of the Engineering Aid to Technician I. Motion to approve It was moved by Councilman Gillow, seconded by Councilwoman Activity 1430 M¢Candliss and unanimously carried by those present to approve Activity 1430 as recommended by the City Manager. ACTIVITY 1451 Budget request: $507,980 TRAFFIC SIGNAL ~ND STREET City Manager recommendation: $507,200 LIGHT MAINTENANCE Utilities increase The City Council and staff discussed the great increase in all the energy costs, and the public's reaction to paying for street lights in their areas. Street light on Telegraph Councilman Scott noted the installation of the street light on Canyon Road Telegraph Canyon Road approximately 150 feet east of Hilltop Drive that was made a condition of approval for the subdivider. He felt this was an extraordinary condition and suggested the City look into paying for a portion of the cost. City Engineer Lippitt stated he will submit a written report to Council on this matter. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Gillow and Activity 1431 unanimously carried by those present that Activity 1431 be approved as recommended by the City Manager. COMMUNITY DEVELOPMENT Director of Community Development Desrochers remarked that the budget reflects what is happening on the bayfront regard- ing the litigation. He explained the personnel, salaries and fund sources from which part of the salaries are paid (Block Grant). City Council Meeting -7- May 12, 1980 ACTIVITY 0260 Budget request: $216,280 CO~4UNITY DEVELOPMENT City Manager recommendation: $215,640 DEPARTMENT Motion to approve It was moved by Councilman Gillow, seconded by Mayor Hyde Activity 0260 and unanimously carried by those present that Activity 0260 be approved as recommended by the City Manager. ACTIVITY 9901 Budget request: $2,152,460 TOWN CENTRE I PROJECT City Manager recommendation: $2,151,760 Assistant City Manager Asmus stated that Activities 9901- 9902-9903-9907 are being presented to the Counci! at this time for consideration only. The Council, as the Redevelop- ment Agency, will take official action on these budgets at a subsequent Redevelopment Agency meeting. Account 5291 Community Development Director Desrochers explained that the $76~230 is due to City staff services from Engineering, Finance, Planning and his own Community Development Department. No objections The Council concurred they had no objections with Activity 9901. ACTIVITY 9902 Budget request: $45,300 TOWN CENTRE I1 PROJECT City Manager recommendation: $45,020 Director of Community Development Desrochers explained the need for the $10,000 requested in Account 5516 for the plan- ning, survey and design criteria associated with the Center's expansion. No objections The Council concurred they had no objections with Activity 9902. ACTIVITY 9903 Budget request: $27,610 HOUSING PROJECT City Manager recommendation: $27~470 No objections The Council concurred they had no objections with Activity 9903. ACTIVITY 9907 Budget request: $96,750 BAYFRONT PROJECT City Manager recommendation: $95,600 Community Development Director Desrochers explained the $15,330 for the legal services in Account 5201. No objections The Council concurred they had no objections with Activity 9907~ Director of Community Development Desrochers stated that Town Centre II is the only Activity in the Community Develop- ment budget that is not funded directly from tax increments nor from Block Grants. Assistant City Manager Asmus said this will be covered in the final action -- the Council is actually loaning Town Centre II the amount of $45,020. Town Centre Improvement Council discussion followed regarding the budget of the District Town Centre Improvement District (which was to have been submitted in March 1980),the fees collected and auditing of the invoices. Motion for staff report on It was moved by Mayor Hyde, seconded by Councilwoman Town Centre Improvement Candlis$ and unanimously carried by those present that the District staff look into the budgeting a~d auditing procedures ~or the Town Centre Business Improvement District and report back to the City Council. City Council Meeting -8- May 12, 1980 PLANNING OPERATIONS Budget request: $427~260 ACTIVITY 0620 City Manager recommendation: $422,420 Account 5101 Director of Planning Peterson stated that $26,730 in this account is for the addition of an Associate Planner position to revise the residential ranges on the General Plan, prepare urban designations as presently shown as "agriculture and reserve" and to assist in revising the Housing Element. Councilman Scott reiterated his earlier remark relative to hiring a consultant to work on the General Plan. In answer to the Council's questions, Mr. Peterson explained the amounts budgeted for tbe IBM Copier (Account 5212); and the reduction of the annual CPO assessment as noted in Account 5202. Motion to investigate It was moved by Councilman Scott, seconded by Mayor Hyde and contractual service unanimously carried by~those present for staff to look into a contract arrangement for doing some of this work (General Plan). Discussion of motion Mayor Hyde suggested the position be left in but prior to re- cruitment, an investigation be made for a proposal for a contract. Substitute motion It was moved by Councilman Scott, seconded by Mayor Hyde and unanimously carried by those present that the amount of money be left in ($26,730), but it be looked at prior to any hiring and that contracting for the work be looked at and presented to the Council as an alternative. Motion to approve 0620 It was moved by Councilman Scott, seconded by Councilwoman as amended McCandliss and unanimously carried by those present to approve Activity 0620, as amended, and as recommended by the City Manager. TRANSIT SERVICE Development Services Administrator Robens explained the fund- ing for the three budgets: bus service, ltandyTrans and SCOOT. ACTIVITY 2350 Budget request: $59,940 BUS SERVICE OPERATION City Manager reoommendation: $65~140 Development Services Administrator Robens noted that this Activity includes the position of aClerk II but it is reco~nmend¢ that there be a freeze on the hiring until such time as PAPE completes the word-processing study. Motion to freeze It was moved by Councilwoman McCandliss, seconded by Councilman Clerk II position Scott and unanimously carried by those present that Activity 2350 be approved, as amended, and as recommended by the City Manager. ACTIVITY 2360 Budget request: $233,220 ELDERLY AND HANDICAPPED City Manager recommendation: $233,220 TRANSPORTATION (HANDYTRANS) Term of Service Mayor Hyde asked when the service was to be terminated. Development Services Administrator Robens explained that it was a one-year program (November 1979 through November 1980); however, there is enough money in the budget to carry it through to June of 1981. Council discussion Discussion followed regarding the advertising contract, the information published that this is for the elderly and/o~rr handicapped; the lease of another van; ridership and increas- ing fares. Motion to approve It was moved by Councilman Scott, seconded by Councilwoman Activity 2360 McCandliss and unanimously carried by those present that Activity 2360 be approved as recommended by the City Fianager. City Council Meeting -9- May 12, 1980 SCOOT TRANSIT Budget request: $1,462,750 ACTIVITY 402-4020 City Manager recommendation: $1,476,230 Development Services Administrator Robens indicated that this was another budget in which the Council should just state whether or not they have any objections -- it is not a part of the City budget: All SCOOT costs are funded by the State TDA and STAF funds. Council discussion The Council and staff discussed the need for the new Clerk position; the duties of the Transit Coordinator in relation to the request of a new vehicle; and the advertising contract. No objections The Council concurred they had no objections to this Activity. ADJOURNMENT Mayor Hyde adjourned the meeting at 9:50 p.m. to the meeting scheduled for Tuesday, May 13, 1980 at 4:30 p.m. and to the regular City Council meeting at 7:00 p.m. Jennie~FFulasz, CMC, City-Clerk MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held }4onday: May 12. 1980 The City Council met in the Council Chamber at the Public Services Building, 276 Fourth Avenue on the above date at 4:30 p.m. with the following Councilmen present: Hyde~ Gillow, Cox, McCandliss, Scott Councilmen absent: None ADJOURNMENT The Mayor adjourned the meeting at q'5~ p.m. until Tuesday, May 15. 1980 at 4:50 p.m. in the ~e ~i~l~rv;<.~' ~',ldln~, , ~'_~-~_~, 276 Fourth Avenue, Chula Vista, California. I, Jennie M. Fulasz, City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, true and correct copy of an order by the City Council at the meeting of May 12, 1R80 ~cEN~E M. FULASZ, CMC, CIT~CLERK City of Chula Vista, California STATE OF CALIFORNIA ) AFFIDAVIT OF POSTING ORDER COUNTY OF S~ DIEGO ) ss OF ADJOURN~.~NT OF MEETING CITY OF CHULA VISTA ) I, Jennie M. Fulasz, being first duly sworn depose and say : That I am the duly chosen, qualified and acting City Clerk of the City Council of the City of Chula Vista; That the Regular Adjourned meeting of the Council of the City of Chula Vista was held Monday, May 12, 1980 and said meeting was adjourned to the time and place specified in the order of adjournment ATTACHED HERETO: That on Tuesday~ May 15~ 1980 at the hour of 10:00 a.m. I posted a copy of said order at a conspicuous place on or near the door of the place at which said me'ting of May 12, 1980 was held. Subscribed and sworn to before me this ~~j~, day of Notary P~lic ~n and for said County and State of California