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HomeMy WebLinkAboutcc min 1980/05/14 MINUTES OF AN ADJOURNED REGULAR MEETING OF TIlE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Wednesday - 4:30 p.m. May 14, 1980 BUDGET REVIEW SESSION NO. 4 An adjourned regular meeting of the City Council of the City of Chula Vista, California was held on the above date beginning at 4:30 p.m. in Conference Rooms 2 and 3, Public Services Building, 276 Fourth Avenue. ROLL CALL Councilmen present: Mayor Hyde, Councilmen Gillow, Cox, McCandliss, Scott Councilmen absent: None Staff present: City Manager Cole, Development Services Administrator Robens, Assistant City Manager Asmus, Director of Finance Grant, All Department Heads PARKS & RECREATION Assistant City Manager Asmus explained that this budget has ADMINISTRATION ACTIVITIES a reclassification of the Senior Analyst to a Principal 1511-1522 Analyst. In answer to Councilman Scott's question, Mr. Asmus discussed the number of Analysts in the City structure, the variations in their duties and the difference in titles. PARKS & RECREATION ADMINISTRA- Budget request: $104,520 TION ACTIVITY 1511 City Manager recommendation: $103,530 Activity 5565 - AutOmotive Assistant City Manager Asmus noted there is a request for Equipment $5,000 for a compact sedan. Director of Parks and Recreation Hall commented that the old compact sedan will be replaced with a Hertz vehicle. Analysts A general discussion followed during which Mr. Asmus answered the Council's question in detail concerning the positions of Analysts in the various City departments. Motion for Conference It was moved by Mayor fiyde, seconded by Councilwoman McCandliss and unanimously carried that post-budget, at a Council Con- fcrence, the City Manager give the Council a presentation on the role of the Analysts in tho City structure (in tho City organization). Motion to approve It was moved by Councilwoman McCandlis$, seconded by Mayer Activity 1511 Hyde and unanimously carried to approve Activity 1511 as recommended by the City Manager. PARK MAINTENANCE ACTIVITY Budget request: $753,390 1520 City Manager recommendation: $686,350 Assistant City Manager Asmus explained the large increase in the omount of equipment needed to service the increased amount of park area in the City. He noted that there was no increase in personnel as the City will continue to rely on CETA trainees during thc next fiscal year. Error noted in General Director of Parks ~nd Recreation Hall a~ked that the following Summary Sheet changes be made: Productivity projected for 1980-81: Maintenance cost per acre high maintenance areas - $2,732 Maintenance cost per acre standard/low - $1,870 Motion to approve It was moved by Councilman Gillow, seconded by Councilman Activity 1S20 Scott and unanimously carried to approve Activity 1520,as recommended by the City Manager. City Council Meeting -2- May 14, 1980 "J" STREET MARINA Budget request: $21,250 ACTIVITY 1S22 City Manager recommendation: $21,250 Director of Parks and Recreation Hall explained that this budget takes care of what his crews are doing now. The Port District has contacted him and indicated that when the new park land is completed, they would like to have the City take care of this maintenance also (west of the bay). Mayor Hyde commented that the Port District is looking at the City's request to place a mobilehome at the "J" Street Marina to prevent vandalism~ Motion to approve It was moved by Councilman Cox, seconded by Mayor Hyde and Activity 1522 unanimously carried to approve Activity 1522 as recommended by the City Manager. OPEN SPACE DISTRICTS Budget request: $185,380 ACTIVITIES 5510-5520-5530- City Manager recommendation: $148,980 5540-5550-5560-5570 Director of Parks and Recreation Hall stated that the fees have been set at Council public hearings and that this is a tentative budget based on the bids received. The Council discussed the fact that the budget reflects the expenses borne by the Districts themselves. Motion to approve Open Space It was moved by Mayor Hyde, seconded by Councilman Scott and District Activities unanimously carried to approve Activities 5510-5520-5S30- 5540-5550-5560 and 5570 as recommended by the City Manager. CARRY-OVER ITEMS Deletion of Youth Counselor Councilwoman McCandliss said she would like to reconsider the deletion of this position in the Police budget. Motion to place on It was moved by Councilwoman McCandliss, seconded by Council- WANT LIST man Cox and unanimously carried that the Council reconsider this position -- put it on the WANT LIST -- and have a better presentation by staff as to (1) is this position filling a need; (2) is there a crime prevention aspect involved; (3) is there any cost-savings. RECREATION/~d)MINISTRATION Budget request: $201,8S0 SUPPORT SERVICE City Manager recommendation: $195,7S0 ACTIVITY 1530 A~¢ount .5565 Automobile Assistant City Manager Asmus explained that rather than approve Equipment the purchase of a new vehicle, they have budgeted $1,500 for reimbursement to the City employees using their personal cars for City business. Position Eliminated It was noted that the position of Recreation Superintendent was eliminated. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Scott and Activity 1530 unanimously carried that Activity 1530 be approved as recom- mended by thc City Manager. RECREATION/ATHLETICS Budget request: $45,280 ACTIVITY 1S31 City Manager recommendation: $43,g80 Tennis Courts In answer to the Council's questions, Director of Parks and Recreation Hall discussed the maintenance of tho various tennis courts in the City and commented on the Pro at South- Western College, indicating that there is still another year to go on his contract; however, the Pro is not making any money out there. City Council Meeting -3- May 14, 1980 Motion for staff report It was moved by Councilman Scott, seconded by Mayor tlyde and on Tennis Pro unanimously carried that staff look into the Pro situation at Southwestern College and come up with alternatives sometime before the Pro's contract ends. Motion to approve It was moved by Councilman Scott, seconded by Councilman Cox Activity 1531 and unanimously carried to approve Activity 1531 as recommended by the City Manager. RECREATION/NORTH DISTRICT Budget request: $50,590 ACTIVITY 1532 City Manager recommendation: $49,590 Director of Parks and Recreation Hall explained that this is a new item -- the division between the North and South Dis- tricts of the City. This will prove advantageous inasmuch as the people involved in the Districts would not have so far to travel to their destinations; there will be quicker response time; it will be cost-saving; and it will give the Recreation people more of a "chance to grow". Motion to approve It was moved by Mayor Myde, seconded by Councilwoman McCandliss Activity 1532 and unanimously carried to approve Activity 1532 as recommended by the City Manager. RECREATION/SOUTH DISTRICT Budget request: $55,340 ACTIVITY 1533 City Manager recommendation: $54,340 Motion to approve It was moved by Councilman Gillow, seconded by Mayor Hyde and Activity 1533 unanimously carried to approve Activity 1533 as recommended by the City Manager. RECREATION/AQUATICS Budget request: $132,630 ACTIVITY 1534 City Manager recommendation: $132,300 Swimming pools Director of Parks and Recreation Hall discussed the revenues from the swimming pools (60% of the actual operation); solar heating of the pools and the times the various pools in the City are open to the public. Motion to approve It was moved by Councilman Gillow, seconded by Councilman Activity 1534 Scott and unanimously carried to approve Activity 1534 as recommended by the City Manager. RECREATION/SENIOR CITIZENS Budget request: $28,640 ACTIVITY 1535 City Manager recommendation: $28,640 Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1535 Gillow and unanimously carried to approve Activity 1535 as recommended by the City Manager. RECREATION/SPECIAL PROGRAMS Budget request: $27,470 ACTIVITY 1536 City Manager recommendation: $27,410 Therapeutic Program Councilman Scott commended the staff on the excellent thera- peutic program. Director of Parks and Recreation Hall said he felt it was one of the best in the State. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Scott and Activity 1536 unanimously carried to approve Activity 1536 as recommended by the City Manager. SOUTH BAY INFORMATION AND Budget request: $36,220 REFERRAL - ACTIVITY 1538 City Manager recommendation: $36,220 City Council Meeting -4- May 14, 1980 Funding Assistant City Manager Asmus explained the funding for this program which derives chiefly from grants. Motion to approve It was moved by Councilman Cox, seconded by Councilman Scott Activity 1538 and unanimously carried to approve Activity 1538 as recom- mended by the City Manager. GOLF COURSE REVENUE Budget request: $320,530 ACTIVITY 2150 City Manager recommendation: $296,240 Green fees Director of Parks and Recreation Hall stated that he will be presenting the Council with a revised fee schedule (an increase) which will become a part of the final budget. As to the new golf course to the north (Koenig's), Mr. Hall commented that it may affect the number of people playing on the City's golf course for perhaps six months and then he expects it to come back to normal. New Equipment Noting that the golf course was not paying for itself right now, Councilman Scott questioned the purchase of all the new equipment. Mr. Hall discussed the age of the equipment, its use and the corrosion factor at the course. Motion to place one It was moved by Councilman Cox, seconded by Mayor Hyde and Green Mower on the unanimously carried to place one green mower ($7,000) on the WANT LIST WANT LIST to be considered at the end of the budget sessions. Motion to approve It was moved by Councilman Cox, seconded by Mayor Hyde and Activity 21S0 as amended unanimously carried to approve Activity 2150, as amended, and as recommended by the City Manager. LIBRARY/ADMINISTRATION Assistant City Manager Asmus discussed the utilization of the ACTIVITIES 1611-1670 State Library funds to supplement the normal operating service. The estimated revenue coming from State funds next year will be $54,000 (if this program is continued in 1980/81). There are carry-over funds totalling $23,000 from the previous years -- none of which have been included in this budget. Activity 1660 Mr. Asmus said it is his reconmendation and that of the City Librarian to purchase the terminal printer and the memory typewriter ($10,017) from the $23,000 carry-over funds. For the remaining monies, the City Librarian is requesting the purchase of the micro-form catalog information system. This will be $13,000 initial cost with the quarterly payments to come out of the new State money, if received. Ail other State fund monies can be used to purchase additional books. City Librarian Simon stated that the micro-form catalog equipment costs $24,000 with a yearly cost of approximately $13,000 after that. New positions Assistant City Manager Asmus noted that the City Librarian has requested 3~ positions in this budget that were not proved by the City Manager. Sunday opening and report A general discussion ensued between Council and the Librarian due in six months as to the feasibility of opening the Library on Sunday. The Council asked for a report back on this in six months. Fireplace use In answer to the Council's query, Mr. Simon discussed the use of the fireplaces in the Library remarking that the one on the west wing (adult section) has never worked properly. Councilman Scott stated that ~taff should look into this and see why it does not work. City Council Meeting -5- May 14, 1980 LIBRARY/ADMINISTRATION Budget request: $72,370 ACTIVITY 1611 City Manager recommendation: $50,930 Deletion of Senior Librarian It was noted that the decrease in this Activity was due to request the elimination of the Senior Librarian position requested by the Librarian. Motion to approve It was moved by Councilman Cox, seconded by Mayor Hyde and Activity 1611 unanimously carried to approve Activity 1611 as recommended by the City Manager. LIBRARY/ADULT SERVICES Budget request: $328,660 ACTIVITY 1620 City Manager recommendation: $318,210 One-half time position Assistant City Manager Asmus indicated that this Activity was the one in which the City Manager did not approve the half-time position requested. Discussion centered around the need for replacing the steel tractor chairs; the micro-fiche reader/printer; and the use of the coin-operated typewriters. Motion to approve It was moved by Councilman Gillow, seconded by Mayor Hyde Activity 1620 and unanimously carried to approve Activity 1620 as recommended by the City Manager. LIBRARY/CHILDREN'S SERVICES Budget request: $97,728 ACTIVITY 1630 City Manager recommendation: $85,680 Mayor Hyde noted that a Clerk I position was requested in this Activity, but not approved by the City Manager. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Gillow and Activity 1630 unanimously carried to approve Activity 1630 as recommended by the City Manager. LIBRARY/AUDIO VISUAL SERVICES Budget request: $102,496 ACTIVITY 1640 City Manager recommendation: $80,330 Council discussion focused on the policy of not allowing teachers to check out films for classroom use. City Librarian Simon explained that the schools should maintain their own educational audio-visual types of material whereas the library materials should not be totally educationally-oriented. The Council concurred that perhaps a joint audio-visual budget should be looked into between the City and School sharing the costs for this material. Motion to approve It was moved by Councilman Scott, seconded by Councilwoman Activity 1640 McCandliss and unanimously tarried to approve Activity 1640 as recommended by the City Manager. LIBRARY/ACQUISITION Budget request: $104,800 ACTIVITY 1650 City Manager recommendation: $103,670 Council discussion involved the book budget. Assistant City Manager Asmus commented that the plan is to use a portion of the State funds, if they come, for the purchase of some books. Electronic Typewriter City Librarian Simon explained the operation and need for this with memory type of typewriter which would be used mainly for card catalog- ing and shelf lists. City Council Meeting -6- May 14, 1980 Assistant City Manager Asmus felt that the typewriter should not be purchased until after purchase and evaluation of the micro-form catalog to see if it is necessary. Director of Policy Analysis and Program Evaluation Thomson recommended immediate purchase of the typewriter as a "tremendous time-saving device." Motion to hold purchase of It was moved by Councilman Scott that the memory typewriter typewriter be left in but not buy it until (the Council) sees whether or not the City will be able to buy the new catalog system with State funds. No second to motion The motion died for lack of a second. Motion to approve It was moved by Councilman Cox and seconded by Councilman Activity 1650 Gillow to approve Activity 1650 as recommended by the City Manager. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Cox, Gillow, Hyde, McCandliss Noes: Councilman Scott Absent: None Motion for staff report on It was moved by Councilwoman McCandliss, seconded by Council- leasing typewriter man Gillow and unanimously carried that the staff look at the advantages and options of leasing, rather than an outright buy (for the typewriter) giving that (the City) may be pur- chasing the entire system later in the year. A report to be made to the Council prior to the purchase of the equipment. LIBRARY/CIRCULATION Budget request: $181,515 ACTIVITY 1660 City Manager recommendation: $181,405 Assistant City Manager Asmus asked for a Council motion to approve the purchase of the equipment requested in this budget out of State funds. Motion to approve purchase It was moved by Councilman Scott, seconded by Councilman Cox of equipment and unanimously carried that the following equipment be pur- chased with State Library Act funds available from 1979/80 carryover: 2 terminal printers $2,200 1 CRT with wand 4,560 2 CRT wands 2,970 1 IBM Selectric Typewriter 920 ~T~,650 Motion to approve It was moved by Councilman Gillow, seconded by Councilman Activity 1660 as amended Cox and unanimousl7 carried that Activity 1660 be approved as amended and as recommended by the City Manager. LIBRARY/BUILDING MAINTENANCE Budget request: $106,300 AND UTILITIES ACTIVITY 1670 City Manager recommendation: $106,240 Motion to approve It was moved by Councilman Gillow, seconded by Mayor Hyde and Activity 1670 unanimously carried to approve Activity 1670 as recommended by the City Manager. STAFF IN-HOUSE TRAINING City Manager Cole submitted an explanation report on the training course proposed by Development Services Administra- tor Roberts. ADJOURNMENT Mayor Hyde adjourned the meeting at 6;55 p.m. to the next budget review session scheduled for Thursday, May 1S, 1980 at 4: 0 p.m. ~V~ieX~K. Fulasz, CM% ~~ ~ MINUTES OF AN ADJOURNED REGULAR ~IEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Wednesday, N~y 14, 1980 The City Council met in the Council Chanfoer at the Public Services Building, 276 Fourth Avenue on the above date at 4:30 .p.m. with the following Councilmen present: Hyde, Gillow, Cox, McCandliss, Scott Councilmen absent: None ADJOURiqPIENT The Mayor adjourned the meeting at 6:55 p.m. until Thursday, May 15, 1980 at 4:30 .p.m. in the Council Conference Room, City Hall, 276 Fourth Avenue, Chula Vista, California. I, Jennie M. Fulasz, City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, %rue and correct copy of an order by the City Council at the meeting of Wedne~da¥~ May 14, 1980 ~/~i%y of Chula Vzsta, Califo~ia STATE OF CALIFORNIA ) Ai~FIDAVIT OF POSTING ORDER COUNTY OF S~ DIEGO ) ss OF ADJOU~N~.~NT OF .MEETI~IG CITY OF CHULA VISTA ) I, Jennie M. Fulasz, being first duly sworn depose and say.: That I am the duly chosen, qualified and acting City Clerk of the City Council of the City of Chula Vista; That the Adjourned Regular meeting of the Council of the City of Chula Vista was held Wednesday, May 14, 1980 (4:30 p.mo~ and said meeting was adjourned to the time and place specified in the order of adjournment ATTACHED HERETO: That on Thursday, May 15, 1980 a% the hour of 10:00 a.m. I posted a copy of said order at a conspicuous place on or near the door of the place at which said me~ting of May 14, 1980 was held. ? / ~// - City Clerk Subscribed and sworn to before me this Notary Public in ahd for said County and State of California