HomeMy WebLinkAboutReso 2018-196RESOLUTION NO. 2018-196
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING A
LANDSCAPE MAINTENANCE CONTRACT BETWEEN THE
CITY AND TERRACARE ASSOCIATES, LLC. FOR
LANDSCAPE MAINTENANCE SERVICES IN BID GROUP 3
OPEN SPACE FOR COMMUNITY FACILITIES DISTRICT 13-
M OTAY RANCH VILLAGE 2 (NEW DEVELOPMENT) IN
THE AMOUNT OF $120,671, AND APPROPRIATING FUNDS
ACCORDINGLY
WHEREAS, the City administers and maintains 36 Open Space Districts, Maintenance
Community Facilities Districts, and their associated zones (collectively the “Districts”) and
levies an annual assessment on property owners within each district to provide funding for
maintenance of common area spaces; and
WHEREAS, the City contracts with landscape firms to provide landscape maintenance
services for the Districts; and
WHEREAS, the landscape maintenance contracts have lapsed in 11 Districts, namely:
Districts 7, 14, 15, 20; Zones 2, 3, 4, 5, and 6; 24; Village 6 McMillin; and Village 6 OR; and I-
805 DAR West and Village 2 (New Development) are newly acquired landscape maintenance
areas; and
WHEREAS, on July 27, 2018, City staff issued a Request for Proposals for landscape
maintenance services for common area spaces within the 13 Districts; and
WHEREAS in the Request for Proposal, the common area spaces within the 13 Districts
were placed into four Bid Groups; and
WHEREAS, a pre-bid meeting was held on August 1, 2018 to review and clarify bid
requirements and to emphasize that the bids would be evaluated and contracts awarded by Bid
Group to the lowest most competent and qualified bidder for each Bid Group; and
WHEREAS, City staff received responsive bids for Bid Group 3 from two landscape
maintenance companies on August 15, 2018, and opened the following bids:
WHEREAS, the City removed District 7 and DAR West from the Bid Group 3 scope of
work due to budget constraints; and
Serial # Contractor 9-month Bid Amount
1 Terracare Associates, LLC $304,374
2 Aztec Landscaping, Inc. $364,220
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Resolution No. 2018-196
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WHEREAS, after the reduction in scope, Terracare Associates, LLC. remained the
lowest responsive bidder for this group and the final bid amount for the remaining district (CFD
13-M Otay Ranch Village 2) was $120,671; and
WHEREAS, the Fiscal Year 2019 budget did not include a budget for the new area and a
budget appropriation of $125,000 from the available fund balance of this fund is recommended.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista
that it accepts bids and awards the landscape maintenance contract for Bid Group 3, as reduced,
to Terracare Associates, LLC. in the amount of $120,671.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it
approves the City of Chula Vista Contractor Services Agreement With Terracare Associates,
LLC. To Provide Landscape Maintenance Services, in the form presented, with such minor
modifications as may be required or approved by the City Attorney, a copy of which shall be
kept on file in the Office of the City Clerk, and authorizes and directs the Mayor to execute the
same.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it
approves an appropriation of $125,000 from the available fund balance to the Supplies and
Services expense category of the CFD 13-M Otay Ranch Village 2 fund.
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Resolution No. 2018-196
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Presented by Approved as to form by
Iracsema Quilantan Glen R. Googins
Director of Public Works City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 25th day of September 2018 by the following vote:
AYES: Councilmembers: Aguilar, Diaz, McCann, Padilla, and Casillas Salas
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Mary Casillas Salas, Mayor
ATTEST:
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2018-196 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 25th day of September 2018.
Executed this 25th day of September 2018.
Kerry K. Bigelow, MMC, City Clerk
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