HomeMy WebLinkAboutReso 2018-194RESOLUTION NO. 2018-194
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING A
LANDSCAPE MAINTENANCE CONTRACT BETWEEN THE
CITY AND AZTEC LANDSCAPING, INC. FOR LANDSCAPE
MAINTENANCE SERVICES IN BID GROUP 1, OPEN SPACE
DISTRICT 20, ZONES 4, 5, AND 6 IN THE AMOUNT OF
$433,882, AUTHORIZING THE MAYOR TO EXECUTE THE
CONTRACT, AND APPROPRIATING FUNDS
ACCORDINGLY
WHEREAS, the City administers and maintains 36 Open Space Districts, Maintenance
Community Facilities Districts, and their associated zones (collectively the “Districts”) and
levies an annual assessment on property owners within each district to provide funding for
maintenance of common area spaces; and
WHEREAS, the City contracts with landscape firms to provide landscape maintenance
services for the Districts; and
WHEREAS, the landscape maintenance contracts have lapsed in 11 Districts, namely:
Districts 7, 14, 15, and 20; Zones 2, 3, 4, 5, and 6; 24; Village 6 McMillin; and Village 6 OR;
and I-805 DAR West and Village 2 (New Development) are newly acquired landscape
maintenance areas; and
WHEREAS, on July 27, 2018, City staff issued a Request for Proposals for landscape
maintenance services for common area spaces within the 13 Districts; and
WHEREAS, in the Request for Proposal, the common area spaces within the 13 Districts
were placed into four Bid Groups; and
WHEREAS, a pre-bid meeting was held on August 1, 2018 to review and clarify bid
requirements and to emphasize that the bids would be evaluated and contracts awarded by Bid
Group to the lowest most competent and qualified bidder for each Bid Group; and
WHEREAS, City staff received responsive bids for Bid Group 1 from two landscape
maintenance companies on August 15, 2018, and opened the following bids:
Serial # Contractor 9-month Bid Amount
1 Aztec Landscaping, Inc. $512,397
2 Terracare Associates, LLC $540,150
WHEREAS, due to budget constraints, the City removed District 20 Zones 2 and 3 from
the scope of work in Bid Group 1; and
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WHEREAS, after the reduction in scope, Aztec Landscaping, Inc. remained the lowest
responsive bidder for this group with a final total bid amount of $433,882; and
WHEREAS, the Fiscal Year 2019 budget did not include sufficient funds for the updated
contract and a budget appropriation of $27,200 from the available fund balance of this fund is
recommended.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista
that it accepts bids and awards the landscape maintenance contract for Bid Group 1, as reduced,
to Aztec Landscaping, Inc. in the amount of $433,882.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it
approves the City of Chula Vista Contractor Services Agreement With Aztec Landscaping, Inc.
To Provide Landscape Maintenance Services, in the form presented, with such minor
modifications as may be required or approved by the City Attorney, a copy of which shall be
kept on file in the Office of the City Clerk, and authorizes and directs the Mayor to execute the
same.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it
approves an appropriation of $27,200 from the available fund balance to the Supplies and
Services expense category of the Open Space District 20 (Zone 4) fund.
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Presented by Approved as to form by
Iracsema Quilantan Glen R. Googins
Director of Public Works City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 25th day of September 2018 by the following vote:
AYES: Councilmembers: Aguilar, Diaz, McCann, Padilla, and Casillas Salas
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Mary Casillas Salas, Mayor
ATTEST:
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2018-194 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 25th day of September 2018.
Executed this 25th day of September 2018.
Kerry K. Bigelow, MMC, City Clerk
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