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HomeMy WebLinkAbout2000-03-22 BOLT MINS 1 y Minutes LIBRARY BOARD OF TRUSTEES March 22, 2000 LIBRARY CONFERENCE ROOM 4:00 PM All Items May be Considered for Action CALL TO ORDER ROLL CALL Trustees Hartman P , Hubbard P , Chair Deason P , Vice Chair Clover P City Staff Present: David Palmer,Paula Brown, John Corbett Others Present: Nancy Lemke I. APPROVAL OF MINUTES -Meeting of January 26, 2000 Trustees and staff went around the table and introduced themselves to new Trustee, Tris Hubbard. H. CONTINUED MATTERS A. Library Goals and Objectives Trustees received a copy of the Library's-proposed mission statement and goals. The mission statement included a new goal to reflect the cultural heritage of the . community with programs and displays. Director Palmer discussed proposed enhancements to the Library budget. These include staffing changes to provide additional staff to assist the public with new computers, new equipment and funds to bring on a development director for fund raising purposes. Trustees were asked to support the revised Mission Statement. MSUC (Hubbard/Clover) to support the revised Mission Statement. Assistant Director Brown discussed the library's objectives for the coming year. These include formal and informal computer training courses for staff and the public, a Rancho Del Rey Library Plan of Service, a request to have a space planner/interior designer/electrical engineer effectively arrange space and more fund raising. Library Board of Trustees -2- March 22, 2000 B. Videocassette and DVD Borrowing Procedures Director Palmer explained that in order to be able to receive public funds, libraries must have a written policy for videocassette and DVD borrowing procedures. Chula Vista's policy has been in place since the mid-1980's and restricts borrowing privileges to individuals 17 years of age or older. MSUC,(Hubbard/Clover) The Library Board voted to approve the borrowing procedures for Videocassettes and DVDs, especially with regard to individuals aged 17 years and under. Director Palmer reported that individuals may check out R-rated videos on the parent's library card. It is the parent's responsibility to monitor what their children watch. C. Public Internet Access Automation Manager,John Corbett,made a presentation to the Trustees covering internet access,patron registration and filtering. The new computer lab will have 10 student stations and one instructor station. Children's work stations will be installed at both the Civic Center and South Chula Vista Library. Transition to the new system should occur in mid to late July. Delivery of the equipment will occur in mid May. Plans are being to made to re-register Library patrons in the new system. Patron re-registration will allow patrons to access their account from home through the use of a PIN number. The Library intends to use internet access management software, which uses patron database information,to ascertain whether a patron desires filtered or non- filtered internet access. Privacy screens will be installed on all computers with internet access. The software will also provide statistics on resource usage to give staff an accurate picture of materials.used. This helps staff manage subscriptions efficiently. Traditional use of library's has been measured in the number of circulations and people entering the building. We currently do not have a handle on which sites are being used and how frequently. Printing stations will include a printer and computer where by patrons can access their materials, find out how much it would cost to print the materials and the patron can then insert a debit card,to pay for this feature. Patrons can opt for a combination debit/library card. At the April meeting Trustees will be asked to vote on an Internet acceptable use policy and the use of CyberPatrol. Library Board of Trustees -3- March 22, 2000 D. Internet Filtering Filtering is one of the strategies to be used to address inappropriate use of the Internet by minors. There are attempts to link library funding to mandated- internet filtering. Also,there are local as well as federal laws regarding Internet filtering that must be adhered to. At the next meeting Trustees will be asked to: (1) Approve the concept of having filters, as an option (2) Allow the patrons to choose Internet filtering for themselves and their children (3) Approve a revised'internet access policy to reflect that change III. NEW BUSINESS A. Library Growth Management Oversight Threshold While presenting the library thresholds to the Growth Management Oversight Committee, it was discovered that the Library would not meet its threshold of .6 sq ft. of library.space per-capita this year because growth had surpassed what had been projected in the master plan. To rectify this situation, it was proposed that the master plan recommendation that 60,000 sq.,ft. of new library be built on the east side of Chula Vista. The Growth Management Oversight Committee has indicated preliminary support of this concept and will take formal action on this recommendation in April. Chula Vista will be in compliance after the Rancho del Rey Library is built. .MSUC (Hubbard/Clover) to approve the proposed revisions to the Growth Management thresholds as presented. B. Changing Library Board meeting date New Library Trustee Pasqua has a conflict with the fourth Wednesday meeting , date. Trustees were polled as to a convenient date. MSUC (Clover/Hubbard) that the LBT begin meeting on the third Wednesday of the month beginning with the May meeting. The April meeting will be cancelled. IV. LIBRARY DIRECTOR'S REPORT A. Gates Computers Trustees will get a demonstration of the Gates Computer Lab at their May meeting. B. Monthly Statistics None Library Board of Trustees -4- March 22, 2000 C. Legislative Update None D. Other Principal Librarian,Margaret Blue,will retire on April 10. John Corbett will take responsibility for the Technical Services Department, serving as both Technical Services and Automation head. The vacant position will transfer to public services. Senior Librarian John Bishop will act as Branch Manager for the Civic Center Library. Over the last several-months staff has been working with a library computer design consultant to redesign both the adult and children's areas. The four computers in the children's room to access the catalog will be designed as a space capsule. The children's computer lab will be configured as a sailboat. South Chula Vista Library will.have a freight train curved around the children's room. Each car will hold a workstation for one child. The cowcatcher will house a book display and the caboose,will house a printing station. V. COMMUNICATIONS A. Friends Nancy Lemke reported that the Friends are revising their bylaws. An audit has been completed of Friends funds. David Johnson will present an astronomy program Friday, April 18`x. B. Public Comments None C. Written Comments None D. Board Comments Vice Chair Clover asked about the Friends Book Sale on April 7th. Friends members will be allowed to shop on Friday evening and will also be among the first to preview to the new Gates computer Lab. VI. ADJOURNMENT—The meeting adjourned at 6:45 pm.. The next Library Board of Trustees meeting will be held on May 17,2000. r; 1