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HomeMy WebLinkAbout2000-05-17 BOLT MINS r' s 0 Minutes LIBRARY BOARD OF TRUSTEES May 17, 2000 LIBRARY CONFERENCE ROOM 4:00 PM All Items May be Considered for Action CALL TO ORDER ROLL CALL Trustees Hartman E , Hubbard P ,Pasqua P , Chair Deason P , Vice Chair Clover A Presentation of Computer Lab—Civic Center Librarian,Julie Middlemas, gave the trustees a brief demonstration of the software and equipment available in the new computer lab. Trustees took a few moments to experience a some of the software packages available. The Library Board welcomed new Trustee, Sandy Pasqua, to the meeting. I. APPROVAL OF MIWTES -Meeting of March 22,2000 The minutes were tabled until the next meeting. H. CONTINUED MATTERS A. Filtering of the Internet Chair Deason inquired about the Library's Internet Policy and how it worked at East Lake High School. Assistant Director Brown reported that the new software allows individuals the type of internet access, (filtered or'non-filtered) that they specify on their application for a library card. Juveniles will receive the access specified by their parents. MSUC (Hubbard/Pasqua) the Library Board supports the staff recommendation for Internet filtering. B. Internet Access Policy MSUC (Hubbard/Pasqua) to approve staff recommendation for the internet access policy. C. Computer Lab Policy The computer lab will be used for Library and City staff training as well as for training the public in general. It is not a drop-in lab,because of supervisory staff needed to maintain the facility. An application procedure has been constructed which will allow groups such as the Senior Computer Club and other appropriate groups use of the facility. Library Board of Trustees -2- May 17, 2000 Chair Deason was concerned that the computer lab would become "booked-up" and unavailable for staff or the library. Assistant Director Brown reported that staff will plan far enough ahead to make sure that the facility is available when needed. MSUC (Hubbard/Pasqua) The Library Board supports the application procedure for lab use guidelines, as submitted. Deputy City Manager Palmer explained that if state or federal legislation mandated filtering at children' workstations, this issue would be revisited. D. Computer Furniture The Warden Company, in Michigan, has been awarded a contract to design furniture for the adult area. At the Civic Center and South Chula Vista Libraries there is a need to define the Children's Rooms to encourage children to come in. Transportation was chosen as the theme for the children's room at the Civic Center Library. One computer station will be in the form of a space capsule with four computer stations. The center of the children's room will house a 16 foot long Chula Vista Trolley,with 8 work stations. The Friends of the Library have agreed to pay for these workstations. The Gates Computer Lab will be in the form of a sailboat and will hold eight workstations with replaceable sails. The South Chula Vista Library will have a train snaking through the Children's Room with workstations on the back of the car. As you walk into the children's room you will see the front of the train coming toward you. The cowcatcher on the front of the train will display new books and the platform on the caboose will house a printer station. Trustee. Hubbard asked if any of the critical hour recreation groups could use the facility. Assistant Director Brown replied that a number of groups had been targeted as outreach groups. III. NEW BUSINESS A. East Side Library Proposals Deputy City Manager Palmer reported that the City Council accepted and approved a Library Master Planin December 1998. This plan called for two libraries to be constructed on the east side of Chula Vista. A 30,OOOsq ft at East H Street and Paseo Ranchero and a second 30,000 sq. ft. library in the future eastern urban center along SR125. The Library has submitted a Capital Improvement Project request for$100,000 to begin the programming of the Rancho del Rey library. This year GMOC has been changed to 60,000 sq ft. of library to be built on the east side based on the build- out population. Library Board of Trustees -3- May 17, 2000 Several proposals for new libraries were discussed, among them: • A County Library built near the golf course on Bonita Road to replace the Bonita/Sunnyside Library. The Library has remained neutral on this issue, although a library in this location does not fit into the City's Master Plan. • A joint-use project built in the eastern urban center on a school campus. Staff is considering a 50,000 bldg. with a 10,000 branch that may or may not be a County/City library. • Another possibility would be a 60,000 sq. ft.joint City/School facility. Conversations have begun with the Schoel District. Assistant City Manager, Sid Morris, is in charge of capital projects, and has volunteered to negotiate with the Sweetwater Union High School District. The School Board is enthusiastic about this prospect. Deputy City Manager Palmer promised to keep the Trustees informed of any new developments. B. Literacy Application for Families for Literacy and Adult Education and Family Literacy Act, Section 231 grant funds.. MSUC (Hubbard/Pasqua) the Library Board of Trustees endorses the Literacy Teams application for the Families for Literacy and Adult Education and Family Literacy, Section 231 grant funds. C. FY 2000-01 Library Budget The Library budget requests an additional 1 FTE for the Civic Center Library to improve outreach to the schools and put additional staff on the floor to assist with the new computers coming in the summer. A Development Director is also requested to share with-the Nature Center. It is hoped that this contracted person will be able to increase the dollar amount of funds donated to these facilities. The Library Board of Trustees budget requests a$300 increase to add a Board Training Development Workshop. IV. LIBRARY DIRECTOR'S REPORT A. Status of Implementation of new Integrated Online Computer System. Automation Manager,John Corbett,reported that the hardware for the new system is in place and running. Staff is in the process of customizing the look of it. Online public access catalog functions are being reviewed. The entire database has been installed for review. Staff is pleased thus far. It is expected that this product will make a large difference in the services provided to library patrons. Patron re-registration will begin in the middle of June and staff will try to get as many people registered in the new system as possible before it is brought up. The current due date is the second week of August. Staff training in the new system has begun. Trustees commended staff on this project. Library Board of Trustees -4- May 17, 2000 B. Other Automation Manager, John Corbett has taken over the operation of the Technical Services and Acquisitions Departments following the retirement of Margaret Blue. New CD shelving is on order to replace the existing wooden shelving. A new directional sign at EastLake Library has been erected,partially paid for by the EastLake Development Company. Signage at the South Chula Vista Library and Civic Center Library will be changed to say: Chula Vista Public Library, Civic Center Branch, Chula Vista Public Library, South Chula Vista Branch, Chula Vista Public Library, EastLake Branch Fundraising for the Library's Second Annual Benefactors Gala to unveil the revisions to the donor plaque has begun. The date for this event has been set for September 22nd. A letter will be mailed to all library donors within the next couple of weeks reminding them of the wonderful opportunity available to get their name on the Donor Recognition Plaque. B. Other The newest issue of the collections newsletter was distributed. The summer edition will be out by the end of July. V. COMMUNICATIONS A. Friends John McLauren reported on the.highlights of the last Friends meeting. Friends membership is now at 429, up from 385 just two months earlier. Fifty-one Friends members attended a program in the Library Auditorium on the planets provided by David Johnson. There was discussion among the Friends to make clear where their membership monies go. Most of the Friends funding goes towards children's programs. B. Public Comments None. C. Written Comments None Library Board of Trustees -5- May 17, 2000 D. Board Comments Chair Deason and Trustee Hubbard reported that they would not be available for the June meeting. VI. ADJOURNMENT—The meeting adjourned at 5:45 pm. The next Library Board of Trustees meeting will be held on June 21, 2000.