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HomeMy WebLinkAbout2000-12-13 BOLT MINS Minutes LIBRARY BOARD OF TRUSTEES December 13, 2000 LIBRARY CONFERENCE ROOM 4:00 PM All Items May be Considered for Action CALL TO ORDER ROLL CALL Trustees Hartman A , Hubbard_P_, Pasqua P_, Chair Deason P Vice Chair Clover P ' Others present: Shauna Stokes, Harry LaBore, Paula Brown I. APPROVAL OF MINUTES - Meeting of September 20, 2000 MSUC (Hubbard/Pasqua) to approve the minutes of September 20 with the correction in John McLaren's name. II. CONTINUED MATTERS A. Team Building B. EastLake Supplemental Funding Shauna Stokes reported that the City and EastLake Company entered into an agreement, some years ago,in which EastLake Company would dedicate a one acre site for a library. During the Library Master Plan process,this site was withdrawn in lieu of sites in Rancho Del Rey and Eastern Urban Center in Otay Ranch. This agreement with EastLake Company has expired. City Attorney, Anne Moore has been working with EastLake Company on a revised agreement in which EastLake Company would give the City$300,000 in 3 increments of$100,000. If approved, the City would receive $100,000 upon signing. The remaining$200,000 would be disbursed as follows: $100,000 upon the issuance of the first building permit for village center north, and$100,000 when the city approves the map for Eastlake Woods. EastLake Company has asked that the first$100,000 be used at the EastLake Library. Library and high school staff have developed a plan of how this money could be spent to benefit the EastLake Library. Their recommendations are included in a letter to EastLake High School Principal, Stan Canaris. (Letter in a Library Board of Trustees 2 December 13, 2000 —� Trustees Packets) Staff intent is that, once-this is signed, to go to Council with the spending plan for$100,000 to be spent over a 4 year period. Staff proposes that the remaining $200,000 be placed in a deposit account to begin a matching gift program for the Chula Vista Library. The City of San Diego and San Diego County both have a matching gift program. Trustees discussed the expenditure plan for these funds. Trustee Hubbard asked if there had been any problems with the public use of this facility. Parking is the most difficult problems faced by the public. MSUC (Hubbard/Clover) that the Library Board support the.process as described. C. East Side Library During the last 3 weeks Library management staff have attend several workshops in preparation for application for Proposition 14 funds. This is going to be an extremely competitive grant. Staff worked through this information to evaluate two options: a 50,000 to 60,000 sq. ft.joint City/School Library at Otay Ranch or a 30,000 sq. ft. facility at Rancho del Rey. Sites were rated on the following criteria: Relationship to library service area Visibility and ease of identification Vehicle access/Major Streets Access to Parking Drawing influence Public transportation/ease of access Pedestrian access Aesthetic enhancements to area Nuisance factors Building Design Criteria Logical relationships between functions of the library. Appealing building environment Potential for future building expansion. Staff then reviewed the following issues as they compared to the grant Operating budget commitment Effective signage Two main entrances at the school Gated campus Timeline for opening School Turf(children from other schools may not want to cross on others turf) Capability of usage by children Technology compatibility Security Liability 1 Library Board of Trustees 3 December 13, 2000 Potential loss of parking " Plan/Design/approval process Field Act—Build to specific building codes set forth by the State for schools (more time is involved to send to school architect) Intellectual Freedom Staffing costs/selection The STRETCH and Dash offices will be moved to the new facility. Cultural Arts must find a new home also. An Otay Ranch facility will need textbook rooms and classroom spaces that the school would put in the library. These areas must be paid for by The School District. Trustee Hubbard asked if we would lose our identity if we went to two smaller libraries. Director Palmer replied that a larger library provides more services and an economy of scale in staffing costs. The second smaller library would not come on line for many years, so there would be less expended than in bringing on a larger library. Yet, a 30,000 sq. ft. facility is still a large library, like the South . Chula Vista Library. The South Chula Vista Library has helped solidify the community and pulled it together. It is seen as a community center. Trustee Hubbard thought both library configurations had potential traffic problems. He recommended that the traffic division provide an analysis of both sites with recommendations of how increased traffic could be handled. Vice Chair clover stated that we should go after the big one. More services, .centrally located, a huge group of people moving in within walking distance Trustee Hubbard has real concerns with access at H Street and feels that the joint use concept should be explored. Chair Deason also leaned toward the larger facility. She expressed concern about the expediency of two large organizations working together. Trustee Pasqua, agreed that we should look at the joint use facility, looking at the problems at EastLake so that they don't reoccur. In her opinion, East H Street is too busy to add a library. III. NEW BUSINESS IV. LIBRARY DIRECTOR'S REPORT A. Friendship Park Friendship Park is no longer being considered as a site for a new Police Department. Staff has been given direction to rezone this property from commercial to parkland. In doing so, this area will remain a park in perpetuity. The City is continuing its review for a site for Police Department headquarters. Library Board of Trustees 4 December 13, 2000 D. Professional Development Day - --- - - -- - --December 14th is the Library's fourth annual professional development day. Trustees were invited to attend the continental breakfast. Staff will review the victories of the past year, and a look forward to 2001. E. Furlough Schedule Both the EastLake and South Chula Vista Branches will be closed December 24 through January 1s`- The Civic Center Branch will be open reduced hours, 10 am to 6 pm during furlough week. F. Walk of History G. Library Rankings H. IOLS Implementation The library's new system went on line October 31s`. Some initial problems were experienced causing long lines at the circulation desk, but those have been solved. There has also been a problem with the reserves module. Director Palmer explained that the Library sent out Christmas cards with an envelope enclosed for year end contributions. The Library also received a gift of shares of a Vanguard Health Fund. Those funds will eventually be transferred to the endowment. V. COMMUNICATIONS A. Friends Library Board of Trustees 5 December 13, 2000 B. Public Comments C. Written Comments D. Board Comments VI. ADJOURNMENT Adjourned at 5:35 pm. - The next Library Board of Trustees meeting will be held on January 17, 2000 at 4:00 pm in Library Conference Room One.