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HomeMy WebLinkAbout1999-02-24 BOLT MINS Minutes LIBRARY BOARD OF TRUSTEES February 24, 1999 Library Conference Room 3:30 PM BOARD MEMBERS PRESENT: Chair Clover, Trustees Charett,Deason,Hartman, Valdovinos BOARD MEMBERS.ABSENT: Trustee Charett CITY STAFF PRESENT: Library Director Palmer,Assistant Library Director Brown OTHERS PRESENT: Nancy Lemke, Ignacio Valdovinos 1. APPROVAL OF MINUTES -Meeting of January 27, 1999 Trustee Hartman asked that"an comprehensive"on page.two, section D be changed to "a comprehensive". MSUC (Deason/Valdovinos)to approve the minutes of the January 27, 1999 meeting as corrected. II_ CONTINUED MATTERS A. Library Mission Statement and Goals Director Palmer reported that the Library staff reviews the Library's goals annually and makes changes as necessary. No changes are anticipated for this fiscal year. MSUC(Deason/Valdovinos)the Library Board of Trustees supports the Library's mission statement and goals. B. Board Mi'ss'ion Statement and Goals Trustees then reviewed the Library Board mission statement and goals for the coming year. Staff plans to survey focus groups to determine how the library can better meet the needs of the community. 4 Library Board of Trustees -2- February 24, 1999 Director Palmer reported that a review of boards/commissions and committees is being done by the City to see if any of them could discontinue operation. The Library Board is a Charter Committee, and therefore,not be subject to this review. C. FY 1999-2000 Budget Staff is in the process of reviewing the Library's budget. The major issue this year will be the replacement of Capital Improvement Project (CIP) funds to purchase materials for the South Chula Vista Library with general funds. When the South Chula Vista Library was built,the collection for that library was acquired through a five year CIP project. Replacement of these funds to continue purchasing new materials will require$187,000 in general fund monies. Without this funding,there will be far fewer materials available to the public in the coming year. D. Proposition L Director Palmer reported on the campaign and recent media publicity on Prop L. A Chula Vista resident has complained that the Library has acted improperly in providing information to the public on this measure. Chula Vista has followed the lead of other libraries in the County and provided information through bookmarks, - posters and signs. This same approach was used during the last election. The County Council, the San Diego City Attorney and the Chula Vista City Attorney have all approved this approach. III. NEW BUSINESS None IV. LIBRARY DIRECTOR'S REPORT A. Library Automation System RFP Mr. Palmer briefly reported on the response received from the Library's RFP for a new Automation System and the timetable involved for acquiring and implementing the new system. B. Legislative Update C. Bonita/Sunnyside Library It has been proposed that the Bonita/Sunnyside library move from its current - 4 Library Board of Trustees -3 February 24 , 1999 leased space to a County-owned facility or to a facility that has no leased costs. City staff has been working with the County to see if a site could be identified for this library. Several sites have been reviewed, among them the lot next to the Chula Vista Golf Course. The Library Master Plan does not call for a library on this site. If a library is built on this location,the City has no interest assuming operation of the facility at a later date. As this matter is a land use issue, it is in the hands of the City Council D. Other The first edition of the Library Director's quarterly newsletter,Collections,.was distributed to the Trustees. Mr. Palmer also reminded the Trustees of the Richard Rodriguez event and the reception to honor Dede Alpert. V. COMMUNICATIONS A. Friends Nancy Lemke,Friends Liaison,reported that the Friends are exploring the possible expense of a professional audit. An election of officers will be held later this month, and the membership committee is looking into revamping membership fees and promoting the Friends more actively. B. Public Comments None C. Written Comments None D. Board Comments Chair Clover wished Mr. Palmer a happy birthday. VI . ADJOURNMENT—The meeting adjourned at 4:45 PM. The next Library Board of Trustees meeting will be held on March 24, 1999.