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HomeMy WebLinkAbout1999-03-24 BOLT MINS Minutes LIBRARY BOARD OF TRUSTEES March 24, 1999 . Library Conference Room 3:002M BOARD MEMBERS PRESENT: Chair Clover, Trustees Charett,Deason, Hartman, Valdovinos BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Palmer, Assistant Library Director Brown Principal Management Assistance, Nancy Woods OTHERS PRESENT: Nancy Lemke, Ignacio Valdovinos I. APPROVAL OF MINUTES -Meeting of February 24, 1909 MSUC (Deason/Hartman)to accept.the minutes of the February 24, 1999 meeting as mailed. II. CONTINUED MATTERS A. FY 1999-2000 Library Budget Director Palmer reviewed the Library budget with the Trustees. For the most part, the base budget for the department is unchanged. Additional travel and membership funds have been included for the Assistant Library Director to attend CLA and ALA. Adjustments have been made due to cost of living and utility rate increase. The STRETCH program has increase due to funding for a full year's program. A major increase in funding this year is-the replacement of 5178,000 in CIP funds for books and materials at the South Chula Vista Library. Annual costs to maintain the books and materials collection at the South Chula Vista Library totals $250,000 per year. (Trustee Charett arrived at 3:13 PM) B. 1999-2000 Library Board of Trustees Budget Principal Management Assistant Woods explained that the Trustees' postage and office supply accounts had been increased slightly due to inflation. MSUC (Deason/Charett)The Trustees support the Library Board's budget as proposed with the addition of travel funds. Y A Library Board of Trustees 2 March 24, 1999 C. Proposition L Director Palmer reported on the failure of this measure to pass and some possible alternative funding sources. III. NEW BUSINESS A. Statement of Economic Interest Trustees were reminded to return their completed Statements of Economic Interest to the City Clerk's Office. B. Appropriating additional $90,383 from Public Library Funds to the Library budget This issues was presented to the Trustees to keep them informed. Next year's Public Library funds will be used to help defray City cost to purchase books and materials for the South Chula Vista Library. MSUC (Deason/Valdovinos) to supports the use of additional Public Library Funds to purchase books. C. Literacy application for Even Start Family Literacy Grant MSUC (Hartman/Deason) to support the Literacy Team's application for Even Start Family Literacy Grant funds. D. EastLake Library Director Palmer reported that the contract to operate the EastLake Library will soon come up for renewal. Staff is required by this contract to review the operation of the program. Trustees discussed'the pros and cons of running this operation. This item will be discussed again at the April meeting. (Chair Clover left the meeting at 4:15 PM) IV. LIBRARY DIRECTOR'S REPORT A. Volunteer Recognition Director Palmer reported that the library recently held it annual volunteer recognition event on St. Patrick's Day. He pointed out Marge Clarke and Ron Thomas, two volunteers who have given cumulative over the years over 500 to 6,000 hours of service to the Library. B. Library Automation System RFP Bids are expected to come in mid-April. At the next Trustees meeting, a member r `� of the Board will be asked to serve on the Selection Committee. r Library Board of.Trustees 3 March 24, 1999 C. Monthly Statistics D. Legislative Update The California Library Association has recently presented their 1999 Legislative Agenda. Included in this agenda is full funding for the Public Library Fund, additional funding for the Library of California and a state public library construction and remodeling bond act. Last years Legislature fully funded Public Library funds for the first time. The Governor, however, cut this funding in half. Full funding would give Chula Vista$90,000 to $99,000. E. Other Director Palmer reported that the Growth Management Oversight Commission meets with Council and the Planning Commission on Monday to review GMOC thresholds. A library threshold is currently.5 square foot of adequately staffed and supplied library per capita. The Growth Management Oversight Commission is proposing that the GMOC threshold for libraries be increased to .6 square feet to comply with the DIF threshold. Other issues include adding hours at the South Chula Vista Library and increasing materials to 3 items per capita. The Library system is currently at 2.8 items per capita. Director Palmer reported that he has been asked to make a presentation before the. new joint City/School Task Force on collaboration between the City and local ` school districts. This information will be provided in the April packet. V. COMMUNICATIONS A. Friends Mrs. Lemke reported that the Friends have agreed to raise their membership fees. Recent activities have included an election of officers, the Library Book Grant, a Piano Duo, and a book sale. Friends are also considering hiring a consultant to increase memberships. B. Public Comments None. Trustees asked about Mr. Coye. C. Written Comments None D. Board Comments None VI . ADJOURNMENT—The meeting adjourned at 4:30 PM. The next Library Board of Trustees meeting will be held on April 28, 1999.