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HomeMy WebLinkAbout1998-06-09 BOLT Special Mtg Mins i Minutes fSpeeialM : jo a eet ng LIBRARY BOARD OF TRUSTEES JUNE 99 1998 LIBRARY CONFERENCE ROOM 4:30 PM BOARD MEMBERS PRESENT: , Chair Clover, Vice Chair Alexander, Trustees Charett, Valdovinos, Viesca and Student Member Pena BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Palmer, Principal Librarian Paula Brown OTHERS PRESENT: Ignacio Valdovinos Vice Chair Alexander called the meeting to order. f , I. Reorganization of the Parks and Recreation Division Trustees reviewed the reorganization report at their May 27, 1998 meeting. Director Palmer reported that combining the Library and Recreation departments under one Director will allow both sides to streamline staff sent to various meetings and allow additional services to be offered by both divisions. Trustee Viesca asked if any options had been discussed if this merger did not work. Director Palmer replied that no steps had been taken that could not be reversed. He stated that he is committed to see that this merger works and that both the Library and the Recreation Divisions are well represented. Trustees were concerned about whether the Library would have to compete with Recreation for funds at budget time. Director Palmer reported that many recreation programs are paid for by users and the Department is moving toward full-cost.recovery, whereas the Library is protected by State law and cannot charge for services. There may be competition for funds, but the divisions are funded from different locations. i Trustee Viesca made a motion in support of the reorganization of the Parks, Recreation and Open Space Departments. Discussion followed. I Library hoard of Trustees . 2 - dune 9, 1998 Assistant Chair Alexander voiced concerns that when Director Palmer moves on, his replacement may not be required to have an accredited ALA degree. (Chair Clover arrived at 4:52 pm) Trustee Charett stated that the reorganization should be reviewed on an regular basis to make sure that Library needs are protected. The motion was amended as follows: MSUC (Viesca/Clover) that the Library Board supports the reorganization of the Parks, Recreation and Open Space Departments. The Library Board also supports that the Director of the Library/Recreation Department be required to have an ALA accredited degree. Trustees further reserve the right to review the progress of the reorganization on an annual basis and report their findings to the City Council. II. Library Facilities Master Plan Director Palmer reported that the Trustee's concerns were reviewed with the Library Master Plan consultant. The Library Board recommended that a .6 square foot requirement be adopted for new libraries at their last meeting. The Library Consultant feels that the City could not afford to build or maintain libraries at this level. She recommended changing the level for all new construction east of I-805 to a .5 square foot factor. This factor would provide two 30,000 to 32,000 square foot libraries east of I-805. In addition, the two new facilities would increase the city-wide factor to just under .6 square feet. Trustee Viesca asked that the record reflect that the Rancho del Rey facility be built with an eye toward expansion, if required. III. Communications A. Friends -None B. Public Comments -None C. Written Comments -None D. Board Comments-None IV. ADJOURNMENT - The meeting adjourned at 5:20.pm. The next Library Board of Trustees meeting will be held on June 24, 1998 at the South Chula Vista Library.