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HomeMy WebLinkAbout1998-09-23 BOLT MINS Minute" s LIBRARY BOARD OF TRUSTEES September 23, 1998 LIBRARY CONFERENCE ROOM 4:20 PM BOARD MEMBERS PRESENT: Chair Clover, Trustees Deason, Valdovinos, Viesca BOARD MEMBERS ABSENT: Trustee Charett CITY STAFF PRESENT: Library Director Palmer, Assistant Library Director Paula Brown,Educational Services Manager, Meg Schofield, Literacy Coordinator Patrice O'Halloran OTHERS PRESENT: Harry LaBore, Ignacio Valdovinos I. APPROVAL OF MUMS -Meeting of June 24, 1998 MSUC (Viesca/Deason)to accept the minutes as mailed. II. CONTINUED MATTERS A. Library Facilities Master Plan Director Palmer reported the City's analyst has recommended several changes to the proposed Library MasterPlan that still retain the Library's goal of building two 30,000 square foot facilities east of 805. The Library now intends to take this item to Council on October 13, 1998. Proposed changes include: 1. Add the Rancho del Rey site value, (a$718,000 gift from McMillin Company) changing the total cost for the Rancho del Rey Library from $12 million.to $12.7 million dollars. 2. Subtract the 14,000 square feet of office space at the Civic Center Library from the square footage per capita rate. • Library Board of Trustees -2- September 23, 1998 3'. Change the Master Plan's recommendation from .5 sq. ft. per capita to .6 sq. ft., but to adopt a space allocation guideline that ensures a minimum of. 80% of new development's space obligation will be allocated to areas east of I-805. This 80% guideline offsets the previous public facilities DIF allocated to the South Chula Vista Library and its service area. MSUC (Clover/Deason)to support the proposed changes to the Library Master Plan. B.* Library/Recreation Reorganization Director Palmer reported that the reorganization is progressing well. C. Proposition L A letter from City of San Diego Councilmember Judy McCarty was distributed-to Trustees with the Library Authority's meeting schedule for October. D. After School Program • Educational Services Manager,Meg Schofield, reported on a number of projects. . The acronym for the after school program will be STRETCH(Safe Time for Recreation Enrichment and Tutoring for Children). Director Palmer reported that this program is just getting off the ground and is one of the most exciting results from the merger of the Library and Recreation Departments. In October demographic information will become available from the school district. regarding the percentage of students qualifying for free or reduced cost lunch eligibility at each school The State has allocated$50 million dollars in grant opportunities available to after-school and extended-school day programs to schools with 70% or more students eligible for free or reduced lunches. Last year seven Chula Vista schools met this criteria. Once the schools_are identified, the program must apply a dollar for dollar match to compete for State funds. The $539,000 budget for this program comes from $250,000 committed by the Elementary School District and $289,000 in Recreation funds budgeted for after school programs in the elementary schools. . This budget must pay for salaries, clerical assistance, and maintaining an improved .recreation component at all 28 schools in addition to approximately$35,000 per • school for the STRETCH program at selected schools. . { Library Board of Trustees - 3- September 23, 1998 Chair Clover asked how this program tied in with the YMCA Mrs. Schofield replied that a STRETCH Advisory.Committee has been established to dovetail into_ areasthat the Y does not cover. III. NEW BUSINESS A. Election of Officers MSUC (Viesca/Valdovinos) to,elect Constance Clover as Chair. MSUC (Clover/Deason)to elect Eleanor Valdovinos as Vice Chair. B. Materials Availability Public Survey- October 19 to November 1 Assistant Library Director Paula Brown reported that as part of the Annual Report to the State Library, the Chula Vista Library measures all circulation to people living outside the city limits. The Library receives funding from the State for serving non-residents based on this figure. For the past three years,the Library also taking this opportunity to survey patrons to ask what they were looking for and to see if they found what they were looking for. This survey will begin on s` October 19 at all three facilities. IV. LIBRARY DIRECTOR'S REPORT A. Leadership Council No report.. B. New Literacy Coordinator Meg Schofield introduced Patrice O'Halloran, the new Literacy Coordinator. C. Families for Literacy The Chula Vista Literacy Team has been approved to receive $21,000 in Families for Literacy funding. This grant will get books into the homes and to the families of learners in the Literacy program_ . The successful bilingual program for pre- schoolers will also be continued. D. Public Library Fund The Legislature has approved full funding of the Public Library Fund,,but this augmentation was cut by the Governor. This funding results in an additional $99,890 for the Chula Vista Public Library. Council will-be asked to appropriate 'L Library Board of Trustees -4- September 23, 1998 the majority of these funds to,the Library's:book budget. Next year, these funds will reduce the Library's General Fund.request to replace the capital project at South Chula Vista that ends.this year. E. Legislative Update The Legislature approved the Library of California. The Governor's signature on this legislation will establish the first steps of a network of 8,000 public, academic, special and school libraries in the State of California. It will phase out the California Library Services Act over five years. There is only a$5 million dollar appropriation for this step. G. Other None V. COMMUNICATIONS A. Friends The Friends report was faxed to the meeting and is attached at the end of these minutes. B. Public Comments Mr. Valdovinos reported that Pam Smith would leave the Department of Social Security to work for-the Area Agency on Aging. ..He also reported that the Boards and Commission Banquet would be held on October 17 at the Coors Amphitheater. C. Written Comments None D. Board Comments Trustee Viesca reported that he was.glad to still be on the Board and would serve until a replacement was found. He welcomed Maryellene to the Board. Trustee Deason reported that she was glad to be chosen for the Library Board. VI. ADJOURNMENT -The meeting adjourned at 5:13.pm. The next Library Board of Trustees meeting will beheld on October 28, 1998.