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HomeMy WebLinkAbout1998-10-28 BOLT MINS r Minutes . LIBRARY BOARD OF TRUSTEES October 28, 1998 LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: Chair Clover, Trustees Charett, Deason, Vice Chair Valdovinos BOARD MEMBERS ABSENT: Viesca CITY STAFF PRESENT: Library Director Palmer, Assistant Library Director Brown, Principal Management Assistant Woods OTHERS PRESENT: Nancy Lemke,Ignacio Valdovinos I. APPROVAL OF NENUTES - Meeting of September 23, 1998 MSUC (Deason/Charett) to approve the minutes of the September 23, 1998 meeting as. mailed. II. CONTINUED MATTERS A. Library Facilities Master Plan Chair.Clover asked for an update on the Library Master Plan. Assistant Director Brown reported that.the plan needs to be revised to accommodate changes regarding public facilities development impact fees. Staff anticipated taking the Master Plan to Council on November 17, 1998. Trustees will be notified as to the final Council date. Council has had conversations with Southwestern College regarding establishing a joint use library on Otay Lakes Road adjacent to the southern entrance of Henrys grocery store. The Master Plan calls for the first library to be built at the City's Rancho.Del Rey site, however it does acknowledged that as partnership opportunities come arise, they must be considered. B. Proposition L Director Palmer reported that Council has approved an appropriation from the City's reserves to pay for the City's portion of the expenses for the special election. The City will be reimbursed from the $21".1 million dollars that the Library will Y _ � Library Board of Trustees -2- October 28, 1998 receive when this measure is passed. Mr. Palmer discussed changes in the ordinance that lead to the Taxpayers Association's endorsement'of this measure. C. Leadership Council Director Palmer reported that the Library received a $10,000 grant from the State of California to build community support for California libraries. The Library had intended to create a Leadership Council to provide library advocacy, awareness building and fund raising. Because of time demands, the library has since-decided to put aside the.idea of a Leadership Council at this time in order to concentrate on the passage of Proposition L. The work involved with the passage of Proposition L will identify a core group of individuals to develop into a Leadership Council. Consultant Jerry Buckley has been retained at 15 hours per month to assist the Library with a fund-raising brochure and the installation of donor recognition plaques at the South and Civic Center Libraries. Mr. Buckley has been beneficial in identifying giving opportunities and potential grants. III. NEW BUSINESS A. Meeting.Schedule MSUC (Deason/Clover) to combine the November and December meetings to December 2, 1998 at 3:30 pm. B. Staff Development Day Director Palmer reminded the Trustees of the Library's Professional Development Day on December 10th. He invited to Trustees to attend any or all of the sessions. MSUC (Valdovinos/Charett)that the Board host a holiday staff breakfast on December 10„1998. IV. LIBRARY DIRECTOR'S REPORT A. Furlough Schedule 'r This item was included in the Trustee's packets. Library Board of Trustees -3- October 28, 1998 B. Staffing Changes Director Palmer reported that Circulation Supervisors at both the South Chula Vista Library and the Civic Center Library have resigned. Staff members Pat Boudreau and Glenda Hogg are temporarily filling these positions until they can be filled. Recruitment has begun for these positions. When the City Council accepted the MOU for the After School Program, it also created the position of Extended Day Supervisor. Recruitment has begun for this orm the day to day supervision of the 26 elementary position which will perf schools. The Library's Automation Manager will be changed to a Principal Librarian position. This position will prepare the RFP for the librarys automation system, analyze the bid responses and implement the system when it comes on board. It is expected that the bid for this system will go out in April with implementation in the fall. The Library's day to day systems maintenance will now be performed by the City's MIS department. C. Friends Wish List The Friends Umbrella Board Wish list items were included in the Trustees packets. This request includes a request for$3,000 for Consultant Jerry Buckley, a $1,000 dontion to CALL (Citizens in Action for Local Libraries) to support Proposion L and a second donation to the local Chula Vista Chapter of CALL. The Civic Center Friends approved $21,000.in donations to the Library and the South Chula Vista Chapter approved $6,700 for the Library with $1,000 going to the Literacy Team. Without these gifts, the Library could not provide children's or adult programming, and would not be able to run the summer reading program. D. Monthly Statistics The July and August 1998 statistics were included in the Trustees packets. E. Legislative Update G. Other Library Board of Trustees -4- October 28, 1998 V. COMMUNICATIONS A. Friends Nancy Lemke reported that the Friends are reorganizing and have revised their mission statement. The Friends have also discussed increasing their fees and establishing a children's.chapter of the Friends. Director Palmer thanked Volunteer John McLauren the new editor of the Friends Newsletter. B. Public Comments None C. Written Comments None D. Board Comments Trustee Charrett asked what the Library policy on discarding materials. Director Palmer reported that materials are weeded according to condition, age and currency and by Council ordinance all discards are given to the Friends of the Library. Chair Clover- Great meeting. '. VI. ADJOURNMENT - The meeting adjourned at 4:53 pm. The next Library Board of Trustees meeting will be held on December 2, 1998 at 3:30 pm.