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HomeMy WebLinkAbout1997-02-26 BOLT MINS MINUTES LIBRARY BOARD OF TRUSTEES FEBRUARY 26, 1997 LIBRARY CONFERENCE ROOM 3:40 p.m. CALL TO ORDER BOARD MEMBERS PRESENT: Trustees Alexander, Valdovinos, Viesca, Vice Chair Williams BOARD MEMBERS ABSENT: Chair-Clover--Byram(Excused) CITY STAFF PRESENT: Library Director Palmer,Principal Librarian Blue OTTERS PRESENT: Robert Coye,Frances Reeves,Nacho Valdovinos I. APPROVAL OF MINUTES -Meeting of January 29, 1997 MSUC (Viesca/Alexander)that the minutes of the meeting of January 29, 1997 be approved as mailed. (4.0, with Chair Clover-Byram absent) II. CONTINUED MATTERS A. FY 97-98 Goals and Objectives Presentation Director Palmer gave the Trustees a brief presentation of the Library's Goals and Objectives for the next fiscal year. Major goals were: Maintaining a consistent level of service excellence, long=range planning, maintaining the materials collection, encouraging young people to read and learn, establishing Chula Vista as a.premier information delivery provider in the community, collecting and preserving.Chula Vista's history,providing opportunities for lifelong learning, and maintainingan attractive, sound and safe library. (Vice Chair Williams arrived at 3:50 p.m.).. . vfajor objectives were to.conduct an in-house patron satisfaction survey;staff training, develop a migration plan to a new automated system, maintain the volunteer program, complete a Facilities Master Plan-by December 1997, update the Library's goals and objectives at a management retreat in September 1997, and work with the Friends, Trustees, and other community groups to foster . contributions to the book budget. Library Board of Trustees 2 February 26, 1997 Director Palmer then highlighted major performance measures and described how they relate to the goals and objectives and how they are used in the budget process. B. Telecenters There was nothing to report at this time. III. NEW BUSINESS A. Donor Recognition Program This information was in the Trustee's packet. The Friends Umbrella Board is working on a plaque system, similar to the one at the San Diego Art Museum, to recognize donors at specific dollar levels to the Friends of the Library Endowment. This item will now be forwarded to Council for their review. MSUC (V esca/Alexander) the Library Board supports the Friends'Donor Recognition Program. B. Annual Statement of Economic Interests These statements were included in the Trustee's Packets. . C. Public Library Fund Director Palmer explained that funding of the Public Library Fund had been augmented from eight to 15 million dollars. Chula Vista's share of PLF funds increased from approximately$50,000 to $89,000. The Public Library Fund was introduced to replace money lost due to Proposition 13. Traditionally the City spends approximately$50,000 in Public Library Funds to provide open hours on Thursday night and Sundays. The library is proposing that the additional$39,000 be appropriated into the book budget for the Civic Center and Eastlake libraries. This appropriation will purchase an additional 2,700 books. MSUC (Williams/V'iesca) The Library Board supports the appropriation of surplus Public Library Funds into the Library's book account. (4..0, with Chair Clover-Byram absent) Library Board of Trustees 3 February 26, 1997 IV. LIBRARY DIRECTOR'S REPORT A. Library Display Graphic Artist, Gary Bell, prepared a colorful promotional display for the Library to use during civic gatherings. .This display was on view at the Trustee's meeting. B. Internet Director Palmer reported that Internet access is now available and that staff is being trained in its use. Internet access will be available to the public in April. The Board approved policy for the Internet has passed review by the City Attorney. The Library is investigating placing some type of filter device on the Internet:terminal in the.Children's room, though no filtering will be done on the adult side. C. Legislative Update Director Palmer had nothing to report. D. Other Director Palmer reported that the South Chula Vista Library will exhibit a Swedish book display in early April honoring the 150th anniversary of Swedish immigration to America. Trustees are invited to the reception on April 9th. V. COMMUNICATIONS A. Friends Frances Reeves,Friends Liaison, reported that the Umbrella Group gave $5,000 to the endowment and also purchased two paperback book racks for use in the Children and Young Adult areas. The Friends will also purchase two chairs for use at the Information/Reference Desk. The Friends bookstore has earned 530,236.17 for the year. The Friends Umbrella Group is currently conducting its annual membership drive. Trustees were invited to join_ The Friends Umbrella Group is sponsoring an Evening at the Theater on April 3rd. The OnStage Theater will hold a production of Our Town. Tickets will cost S 10 and proceeds will go toward the Friends of the Library. Library Board of Trustees 4 February 26, 1997 B. Public Comments None C. Written Comments None D. Board Comments Trustee Valdovinos stated that she was excited to be on the Board. Trustee's Alexander, Viesca and Vice Chair Williams reported that they would not be able to attend the next meeting on March 26, 1997. The meeting was rescheduled to April 2, 1997 at the South Chula Vista Library. Vice Chair Williams reported that he has been actively recruiting a student member for the Library Board, but has had no success. He asked the Trustees to support Proposition A, the school bond measure. He also asked Frances to let the Friends of the Library know that the Board appreciated their work for the Library. Trustee Viesca thanked Director Palmer for the plaque at South Chula Vista Library. VI. ADJOUEtNN= - The meeting adjourned at 4:54 p.m.. The next Library Board of Trustees meeting will be held on April 2 at the South Chula Vista Library.