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HomeMy WebLinkAbout1997-06-25 BOLT MINS NffNUTES LIBRARY BOARD OF TRUSTEES June 25, 1997 LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: Trustees Alexander, Valdovinos and Viesca, Student Member Pena BOARD MEMBERS ABSENT: Chair Clover-Byram, Vice Chair Williams CITY STAFF PRESENT: Library Director Palmer,Library Training Coordinator McKean OTHERS PRESENT: Robert Coye,Ignacio Valdovinos MSUC(Viesca/Valdovinos)to excuse Chair Clover-Byram due,to a death in her family, and.Vice Chair Williams who was away on vacation. L. APPROVAL OF'M][NUTES-Meeting-of May 28, 1997' This item was tabled because a quorum of Trustees who had attended the meeting.was not present. M CONTINUED MATTERS A. FY 1997-98 Budget Director Palmer reported that the 1997-78 budget has been approved by the City Council. It did not; however, include longer hours at the South Chula-Vista Library, additional funds for books or continuation of theXelecenter. B. Additional Library Board Members Trustees asked if Board and.Commission vacancies were-posted on the City's Home Page. This item was tabled until the July meeting_ C. Library Board Issues Census Library Training Coordinator, Toni McKean, conducted a feedback session with the Trustees going over concerns voiced by the Library Board and Friends of the Library at their issues census meetings with her. Providing excellent public Library Board of Trustees -2- June 25, 1997 service, longer hours at the South Chula Vista Library and Children's services were some issues voiced by both the Library and the Friends Boards. Trustee Viesca felt that the partnership between schools and the library should be expanded. Director Palmer stated that staff has begun to prioritize some issues. The importance of having a full time librarian in the children's room has been established and staff is being polled to determine who best would fill this position at both the South Chula Vista and Civic Center libraries. These individuals would work closely with the school districts. Staff will complete the issues census in July and August. At the Library Manager's Goals and Objectives retreat, time will be spent examining and prioritzing the issues. In the next month or so the cost of some of the most obvious wish list items will be determined.. "A written report will be prepared regarding the outcome of the issues census. D. Internet Policy Director Palmer reported that the San Diego County, Carlsbad, and.Oceanside (computer center)"Libraries require parental consent forms for unemancipated minors. National City, Coronado,Escondido and the City of San Diego libraries do-not. The City of Escondido filters its Internet terminals in the Children's area,. but children are free-to use terminals in the adult area that are not filtered. Chula Vista Library staff recommend that the Library Internet policy be revised to include Parental.Consent Forms for unemancipated children under 18 years of age. The City Attorney has reviewed and approved this revised policy. Five thousand" copies of"Child Safety on the Internet" will be purchased to help parents steer- their teertheir children to areas,they feel are appropriate:on the Internet. Both adult and child will sign the consent form. Individuals who abuse-the policy will not be able to use.the workstations. Trustee Alexander stated that Southwestern college is in the same position, although Internet users there are considered adults. Trustees discussed the Library's code of conduct Trustee Alexander stated that at Southwestern College, the librarians have set up a collection of book marks for specific reference areas. Staff plans to begin Internet access at the South Chula Vista Library in late July"and in the Civic Center Library a month later. �r Library Board of Trustees -3- June 25, 1997 MSUC (Alexander/Viesca) to accept the revised Internet policy with the following change: "I agree to use the Internet in a responsible way, honoring all current and relevant laws and restrictions." The library will be offering classes once a month on using the Internet in conjunction with the adult school. E.. Title Fill Rates This item was included in the Trustee's packet F. Library Board Bylaws/Goals and Objectives This item was tabled for a RM Board. HL. NEW BUSINESS A Establish Meeting Schedule for coming Fiscal.Year MSUC to approve the proposed meeting'schedule as presented- B_ BCC'Annual Report MSUC (Vesca/Valdovinos)to approve the Summary of Activities as presented. C. . Trust/Foundation Director Palmer asked that the Trustees appoint a member to the.Friends Task Force to make a recommendation on a Library Foundation. Trustees proposed Chair Clover-Byram to this Task-Force. Trustee.V esmvolunteered if Chair Clover-Byram's schedule did not permit her to participate. D. Library Master Plan The timeline for the Library Master Plan was included in the Trustee packet E. In Service Training Staff has long wanted to have an in-service training day for all Library staff members. Director Palmer asked.the Trustees to support the-concept of closing the library for one day per year to bring staff members together to train them on various issues. The date suggested for the first in-service training day is December- 1 Ith. ecember11th. Library�Board of Trustees 4- June 25, 1997 MSUC (Viesca/Valdovinos)to support the concept of a staff in-service day on December 11, 1997. IV. LIBRARY DIRECTOR'S REPORT A Summer Reading Program Director Palmer reported that the Summer Reading Program is very successful this year. Sign-up materials paid for by Wells Fargo Bank were included in the Trustee's packets. B. Library Statistics Statistics were included in the Trustee's packets. C. Legislative Update Materials were included in the Trustee's packets. D. Literacy Team The Literacy Team was mentioned in the June-1997 issue ofAmerican Libraries. The Article was included in the Trustee's packets. E. Other The South Chula VistaLibrary was featured in the June 1997 issue ofLLwdscape Architecture. DirectorPalmer reported that the City Manager has approved a new furlough plan_ for this December. This plan will close the South and EastLake Libraries and. provide full service at the Civic CenterLibrary during the week between Christmas.- and New Years. Director Palmer also announced that Bill Sannwald, San Diego City Librarian, has been reassigned as Library Architect for the Central Library Project. Anna Marie Tartar has been appointed City Librarian. V. COMMUNICATIONS A Friends None - . Library Board of Trustees -5- June 25, 1997 Ir B. -Public Comments Mr. Coye commented that if the new City library were placed in Mission Valley it would be accessible by trolley. C. Written Comments None D. Board Comments Trustee vesca welcomed studentmember Pena_ VI. ADJOURNMENT-The meeting adjourned at 5:12pm.. The next Library Board.of. Trustees meeting will.be held on July 23, 1997.