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HomeMy WebLinkAbout1997-07-23 BOLT MINS NUNUTES LIBRARY BOARD OF TRUSTEES July 23, 1997 LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: Chair Clx)ver-Byram, Trustees Alexander, Valdovinos and Student Member Pena BOARD MEMBERS ABSENT: Vice Chair Williams, Trustee Viesca CITY STAFF PRESENT: Library Director Palmer OTHERS PRESENT: Robert Coye,Frances Reeves, Ignacio Valdovinos L. APPROVAL OF MINUTES -Meeting.of May 28, 1997 and June 25, 1997 ]I CONTINUED MATTERS A. Additional Trustees - Trustees discussed,desirable.qualifications fornew Library Board.members and. areas needing adequate representation. The Literacy Project was.suggested as a. site.for potential Trustees.. Trustees'will complete their recruitment by the end:of September. This item will continue to the next meeting. B. Library Board Bylaws/Goals and Objectives Trustee Alexander suggested that,the Goals and Objectives be updated to include the; supporting lifelong learning.effective and efficient use of new technology,: cultural diversity and workforce.retraining. . Trustee Alexander volunteered.to revise this document. Director Palmer suggested.that. "better:cooperation. between schools and the library-in orderto meet the needs of students. Discussion followed. C. Foundation Chair Clover-Byram reported on meeting with the Library Foundation Task Force. She favors using the San Diego Community Foundation to manage the. Library's Foundation, as they bring the broad-basedexpertise necessary to operate the foundation for the long term. Library Board of Trustees 2 July 23, 1997 " j Director Palmer reported he would prepare a report to the Friends Umbrella Board and the Library Board requesting that the Friends of the Chula Vista Library establish a designated fund with the San Diego Community Foundation with the benefits coming directly to the Chula Vista Public Library to be used for materials. A plan for a donor recognition plaque in the Civic Center Librarywill be a part of this report. M. NEW BUSINESS A.' Election.of Officers Due to the absence to two members of the Board, this item will be continued to the August meeting. B. LSTA Grant Application Director Palmer reported that the-Chula Vista Public Library has been invited by the State Library to apply for this joint project with the National City Public Library fora 1997 Library Services and Technology:Act(LSTA) Grant in the amount of$231;563. The project continues.the Healthy Baby/Healthy Mom stand alone system created with the assistance of the Chula Vista and National City Libraries. This project would.move:the information to an Internet based-shared. colaboratively built data base. .The State Library hopes to use this work as a. model for future ethnic services resources. The grant would provide funding for equipment, staffing and materials to.create an Internet-based health reference product directed toward.Hispanic women, ages-18- 35. The project would also set.the foundation for the creation of other library- created databases that could be accessed via the World wde.Web. Chula Vista would act as fiscal agent for the grant An employee would be hired to help put this material online. Chula Vista will be able to obtain equipment that would allow us to place the.catalog available on the World Wide Web. MSUC (Alexander/Valdovinos)to support the Library's application for this grant. w. LIBRARYDIRECTOR'S REPORT A. Internet Director Palmer reported that four terminals at the South Chula,Vista Library are running the Internet. Two terminals will be operational at the Civic,Center Library Library Board of Trustees 3 July 23, 1997 by mid-August. The EastLake High School will have approximately 15 terminals running the Internet. These stations, however, are providedby the school district. B. Children's Librarian As a result of the Issues Census, it has been determined that a full time children's librarian position was needed in both Civic Center-and South Chula Vista. Libraries. Funds are not available to hire a full time positions,but schedules were juggled to allow the assignment of Jorge Castillo at the South Chula Vista Library and Debra Taylor at the Civic Center Library. Both employees bring a high degree of experience to the job. C. Monthly Statistics This material was included in they Trustees packet.. D. Legislative Update Director Palmer reported on the mobilization of libraries around the coming bond issue. E. Other Director Palmer asked,for a volunteer to serve:on the committee to review the Request for Proposal(RFP)for the Library Facilities Master.Plan update.. The RFP is scheduled to be mailed out next week. Chair Clover-Byram volunteered to serve on this committee. V. COMMUNICATIONS A.. Friends Frances Reeves reported that from January to.June 1997 membership income ran in excess of$4,300; 73 % of the donations were in the$25 range. Friends President gave a brief financial overview of the:fiscal year_ In 1977 the Friends- earned $2,423 from book sales. In 1996 membership and book store review totaled $52,362. Treasurer Marge.Clarkeis-stepping down from that position to be replaced by Selma Harris. Volunteer-Mike.Humphreys will work in the bookstore pricing books. The Friends of the Library paid for a book signing by R.A Salvatore, young adult fantasy writer. Library Board of Trustees 4 July 23, 1997 Director Palmer reported that to date the Friends have donated $17,000 of seed money to the Library Foundation. B. Public Comments Mr. Coye suggested asking Vice Chair Williams to suggest someone to serve on the Library Board. C. Written Comments None D. Board Comments Trustee Alexander reported that he was pleased with the work Chair Clover Byram did with the San Diego Foundation. Chair Clover-Byram reported that her company is doing well and will begin work on Otay Ranch.soon. Fees and permits will boost City revenues. Great changes are happening. VI_ ADJOURNMENT -The.meeting adjourned at 5:05 pm. The nextLibrary Board of Trustees meeting will be held on August 27, 1997 at 3:30 pm.