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HomeMy WebLinkAbout1997-08-27 BOLT MINS MINUTES.-' ;...' LIBRARY BOARD OF TRUSTEES August 27, 1997 LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: Chair Clover-Byram, Vice Chair Alexander, Trustees Charett, Valdovinos and Viesca, Student Member Pena BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Palmer,Paula Brown,Principal Librarian OTHERS PRESENT: Robert Coye,Harry LaBore, Frances Reeves, Ignacio Valdovinos L APPROVAL,OF MINUTES -Meeting of May 28, 1997, June 25, 1997 and July 23, 1997 MSUC (AlexanderNaldovinos)to approve the minutes of the meeting of May 28, 1997 as mailed. MSUC (Viesca/.Valdovinos)to approve the minutes of the meeting,of June 25;.1-997 as mailed. MSUC (Valdovinos/Clover-Byram)to approve the minutes of the;meeting of, = July 23, 1997 as mailed. II. CONTINUED MATTERS,, A. Election of Officers MSUC (Viesca/Alexander)to elect Constance:Clover.=Byrarn•,as.Library:.Chair. MSUC (Viesca/Clover.-Byram).to,.elect William:Alexander=as Vice Chair-:._:.. B: .., .. Foundation Director.-Palmer.gave:.a brief overview-.of this:.-,project;for-:the:_benefit--_of:new:,. Trustee:Cha ett:--He:reported.that•,both,the':City:Attorney-;and;Finance::Director...... endorsed this endowment. Library Board of Trustees -2- August 27, 1997 ^- MSUC (Viesca/Alexander)Me Library Board A. Supports the Friends' of the Chula Vista Library's creation of a Designated Fund (DEF)with the.San Diego Community Foundation,.designating the Chula Vista Library as beneficiary. Supports the concept that dividends.from this fund are to be disbursed to the Library and are restricted for the acquisition of materials and are to augment the Library funds received from the City of Chula Vista rather than to supplant such funds. Support the creation of identified projects on which to spend these funds and include this documentation inIhe Library's annual written goals and. objectives. Support the proposal that there will be no disbursement of funds to the Chula Vista Public Library until the year 2006 or until the Fund accumulates $250,000. B. Support the fund raising activities to "grow" the endowment, including: 1. The hiring of a consultant to prepare(and perhaps conduct) a capitaf.fund raising campaign funded by the Friends. 2. The transfer of monies from the Library Donation Accounts into the DEF.' 3. . The deposit of:all future monetary gifts to theChula Vista Public - Library(over.$499)that are not designated for a specific purpose (other than materials.acquisitions)into the DEF. C::. . Reaffirm support"for.:the:design:and:_installation of donor recognition y, PlAque !,at::the Civic Center/Main Library:funded by. he Friends. . . .Library.Facilities,Master Plan This,master;plan•:will::review.:whatwe have.done_so:far and then make .. recommeridations.;about:future�construction..:It:will:.also.take'into.consideration the Library Development Impact Fee. Director Palmer reviewed the time line for A he.preparation of the.Library:Facilities Master`.?lan:.:,.?:The RFP_has gone out with resp.onses:dueback;to:therLibrary ori::September.22::-The+Selection.Committee will meet on September 30 .19.9.7:to select the finalists who:will be on October 10, 1997. If the contract is signed December 1, 1997 the actual written Library Board of Trustees -3- August 27, 1997 report will be due by the end of May with two presentations, one to Council and one to the Library Board. This timeframe is necessary in order to meet the deadline for a decision about the-one acre site in EastLake by.the end'of August. III. NEW BUSINESS A. Ratification of Chair Clover-Byram's appointment to the Library Facilities Master Plan Consultant Selection Committee MSUC (Viesca/Alexander)to ratify the appointment of Constance Clover-Byram to the Library Facilities Master Plan Consultant Selection Committee B. New Library Ballot Measure Supporters of the library sales tax initiative are again organizing. Director Palmer reported that Resolutions of Support are required from each City to the Board of Supervisors in order to reestablish the Library Authority by early October. Library Trustees were asked to recommend- that the City Council pass a measure in support of reconstituting-the LibraryAuthority,-which will have the-authority to place a quarter cent sales tax on the ballot. MSUC'(Clover-Byram/Viesca)that the Library Board recommends that the City Council support theLibrary Authority Board reconstitution for the ballot measure to be put on the ballot in 1998. C. Parking at Civic Center/Main Library Staff hadbeen informed of a patron who had.received a parking citation for parking longer than two.hours in the Library lot.. City.Council established.the Library lot two-hour parking in December.1988. Fourteen signs are posted in the lot to notify patrons of this fact.. Signs are also posted-on all Library'-doors informing patrons that if they are.going-to ::be;in the Library.longer.thamtwo hours to.pick-up:a.permit,that allows.this:: Trusteeswere.asked�to.provide:.some : direction:as to how.this situation�might.beimproved: Trustee Viesca stated:that_Third.Avenue:is.issumnwarnings:.to:,encourage.business in that area.�He,�suggested..that:the:Library.lot-be:included-:in,_this-program: �_ i Library Board of Trustees . -4- August 27, 1997 D. Japanese Collection Grant MSUC (AlexanderNaldovinos)that the Library Board of Trustees supports the grant opportunity with the State Library to obtain Japanese language materials for the EastLake Library. IV. LIBRARY DIRECTOR'S REPORT A. Library In-Service Day, December 11, 1997 The City Manager has approved closing the Library on December 11, 1997 for an in-service training day. Trustees are invited to attend. Staff will also be celebrating their annual Christmas,party on that day.. Trustees discussed moving their Holiday Celebration.to this date also. B. Library Goals and Objectives Retreat Director Palmer reported.that Library management attended a goals and objectives retreat on Monday, August 25, 1997. Michelle Moomaugh was contracted to facilitate this meeting: Staff is becoming better at working as a team and planning " what the library will do in advance. A follow-up meeting will be held on September 9th. The Library Board will get a good picture of the Library's work priorities will be through the end of FY 1997-98 and the beginning of FY 1998-99. C. Monthly Statistics These were included in the Trustee's packets. D.. Legislative Update The Governor has reduced,the ten million dollar.PIX augmentation fund to three million..--. It is uncertain whether Chula Vista will-benefit from this additional amount. The.Librwy.of.California, which_is,the:8,000 multi-type libraries coming together in:Californiaao form-::one.:network=underthe umbrella of the California °State:Libraryhas.:been-carried-.over:in-the•suspense file and will be the major push . in January. E. Internet The Civic-Center Library now has two terminals-connected to the Internet. South Chula Vista Library has four terminals are-in operation and EastLake has five workstations ready to go, but has had some damage due to vandalism. Terminals Library Board.of Trustees. -5- August 27, 1997 at EastLake's are filtered and signs have been posted to notify patrons of this fact. Copies of"Child Safety on the Information Highway" were distributed to the Trustees and are distributed to parents with the application forms for parental consent for children to use the Internet without filters. G. Other The Boards and Commissions Banquet will be held September 13 at Chula Vista's Water Park. Due to his vacation, Director Palmer reported that he would be unable to attend. V. COMMUNICATIONS A. Friends Frances Reeves reported that the EastLake Library's summer reading club enrolled 47 young adults and 62 adults and 236 children. EastLake is'beginning a volunteer drive with an"Adopt a Shelf' program, and are starting a Library Club for children waiting.to be picked up. South Chula-Vista Library enrolled 1,339 participants in the Summer reading club with 543 reading ten books. The Civic Center Library enrolled.2,234 participants in the summer Reading Club with-1,132 completing the program. Librarywide, . 3,809 children registered.in the Summer Reading Program with 1,788 completing . the program. Director.Palmer reported that without the Friends of the Library, we probably wouldn't have a summer program. Mrs. Reeves reported that the Friends had,voted to support the Library Foundation and had donated funds to.this end. R. Public_Comments Mr. Coye reported that Southwestern College.was considered and then dropped as a possible site for a public library but,was-dropped:because it uses the Library of, Congress method of classifying materials,opposed to the Dewey Decimal-,System used by the Chula Vista Library. Mr.-Coye also:suggested..that the Japanese craft videos,and books donated by Sister:,City�members:from_Odawara Japan be moved to EastLake Library for inclusion im:the-Japanese-collection. C. Written Comments None Library Board of Trustees -6- August 27, 1997 D. Board Comments Trustee Viesca welcomed new trustee Charett to the Library Board. He also reported he will not be able to attend the September meeting. Student Member Pena reported that he was in year-round school. Trustee Charett reported that she has a long time affinity to rare books and has lived in the Chula Vista eight years. Chair Clover-Byram reported that a lot of wonderful things are happening in Chula Vista. VI. ADJOURNMENT - The next Library Board of Trustees meeting will be held on September 24, 1997 at the Civic Center Library.