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HomeMy WebLinkAbout1997-09-24 BOLT MINS r MINUTES LIBRARY BOARD OF TRUSTEES September 24, 1997 LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: Chair Clover-Byram, Vice Chair Alexander, Trustees Charett, Valdovinos, BOARD MEMBERS ABSENT: Trustee Viesca(Excused) and Student Member Pena (Excused) CITY STAFF PRESENT: Library Director Palmer OTHERS PRESENT: Robert Coye, Ignacio Valdovinos I. APPROVAL OF MINUTES -Meeting of August 27, 1997 MSUC (AlexanderNaldovinos)to accept the minutes of the August 27, 1997 meeting as mailed. II. CONTINUED MATTERS A. Foundation Director Palmer reported that Council did approved the establishment of the Friends of the Library Endowment at their meeting of September 9, 1997. Staff will work on installation of the donor plaque recognition system. The Friends of the Library have approved the Library Wish List request. Included in the Library's request was $6,500 to hire a consultant for a capital campaign. The Library Foundation will receive additional funds from Elite Racing this year. Library Staff has been able to collect over$500 in honor of retiring Volunteer Coordinator, Julianne Facknitz. Her name will be the first placed on the plaque wall. Director Palmer thanked the Trustees for their support on this issue. B. Library Facilities Master Plan Six responses to the Library's request for proposal were received. The selection committee, consisting of Deputy City Manager George Krempl,Purchasing Agent John Coggins,Library Board Chair Constance Clover-Byram, Library Director David Palmer, and Kirk Dakan from the Planning Department will review the responses and narrow the candidates to three. Library Board of Trustees -2- September 24, 1997 �1 C. Library Sales Tax Initiative The City Council will review,the Resolution of Support of the quarter of a cent sales tax on October 7, 1997. Director Palmer suggested Trustees consider holding a town meeting to get public input as to the spending plan for the initiative. The Authority is planning to first meet on October 16th. Soon after Thanksgiving,Municipalities will be asked to provide the Authority with their spending plans. Vice Chair Alexander suggested using the City's home page to advertise these public meetings. Instead of public meetings, it was suggested that a written survey be distributed at each facility asking patrons to list their preferences. D. Goals and Objectives Staff had expected to be able to hand out the 1997-98 Goals and Objectives, but unfortunately these are still being worked on. They will be available at the October meeting. III. NEW BUSINESS A. Higher Learning Center Director Palmer informed the Trustees that some preliminary discussion has occurred regarding a higher learning center in Chula Vista. City staff will be attending meetings on this subject and will report at the next Trustee's meeting. The City of San Jose is in the process of working with San Jose State to join the libraries of the City and the university on campus. B. MURL Grant MSUC (AlexanderNaldovinos)to support the Library's application for MURL grant funds. �1 Library Board of Trustees -3- September 24, 1997 IV. LIBRARY DIRECTOR'S REPORT A. Library In-Service Day, December 11, 1997 Trustees discussed moving the Trustee's Holiday parry to December 11. Director Palmer suggested this could be held during the lunch break or during one of the afternoon breakout sessions. B. LSTA Grant The Chula Vista Library's application for grant funds to continue the "Health Baby, Health Mom" was denied. C. Monthly Statistics These have been included in the Trustee's packets. D. Legislative Update This has been included in the Trustee's packets. E. Summer Reading Program Director Palmer reported that 3,800 children enrolled in the Summer Reading Program, with 1,700 finishing for a completion rate of 46%. These figures are consistent with previous years statistics. Staff is in the process of evaluating the program and are planning next year's program. Mugs have been created with the Summer Reading Club's Logo, "Gumshoe Gater" to be sent to Summer Reading Club sponsors. F. Other During the September Trustee's meeting, Trustee Viesca suggested using the City's Courtesy parking program in the Library lot. On further investigation, this program is being used only on-street metered parking and specifically excludes public parking lots. This issue will be brought before the parking task force and signboards will be placed at the entrances alerting patrons to the parking time limit. Library Board of Trustees -4- September 24, 1997 V. COMMUNICATIONS A. Friends None B. Public Comments Mr. Coye discussed moving the Japanese gift books and videos received from our sister city to the EastLake Library. C. Written Comments None D. Board Comments Trustee Valdovinos reported that she had attended the Chamber function in conjunction with the Yacht Club. Vice Chair Alexander informed the Trustees that Jury Duty may prevent him from attending the next meeting. VI. ADJOURNMENT- The meeting adjourned at 4:30 pm. The next meeting of the Lbirary Board of Trustees will be held on October 22, 1997 at the Civic Center Library.