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HomeMy WebLinkAbout1997-11-19 BOLT MINS MINUTES LIBRARY BOARD OF TRUSTEES November-19, 199-7- LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: Chair Clover, Vice Chair Alexander, Trustees Charett, Valdovinos, Viesca and Student Member Pena BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Palmer, Principal Librarian Paula Brown OTHERS PRESENT: Robert Coye, George Krempl, Ignacio Valdovinos I. APPROVAL OF NM4UTES -Meeting of October 22, 1997 This item was tabled until the January meeting. H. CONTINUED MATTERS A. Library Sales Tax Initiative The Library Authority met on November 3 and requested library jurisdictions submit a spending plan for funds received from the proposed sales tax initiative by December 11, 1997. Jurisdictions were also asked to provide a vision statement. Last year's spending plan was expanded to make it more descriptive. Trustees were asked for their input into the spending plan and vision statement. (Copies attached) The issue of building a new library with sales tax revenue, and reimbursing the general fund with development impact fees, was researched and is acceptable, barring wording in the ballot measure prohibiting such action. The Friends Umbrella Board reviewed this proposed spending plan and supported it in concept, with the addition of an element pertaining to the Museum. It was suggested that funds be allocated to prepare a Museum Strategic Plan coupled with a Local History Strategic Plan. The Taxpayers Association does not favor endowments or perpetual funds. Chula Vista plans to set up a perpetual book fund. Vice Chair Alexander asked that efforts be made to provide a concrete and substantial Spanish language collection �,_.. at South Chula Vista. 3 d. Library Board of Trustees -2 - November 19, 1997 Vice Chair Alexander reported that Director Palmer and City Management had met with new Southwestern College President about a possible joint-use facility. Vice Chair Alexander and Library Director Palmer were charged with exploring successful joint libraries. He reported that he is in the information gathering phase of this project. Director Palmer reported that the library has conducted a site-specific bi-lingual public survey at the direction of the Library Board. Library patrons were asked to give their opinions on the following issues: 1. More open hours 2. More books 3. Additional public use computers 4. Additional youth services 5. New library east of 805 Most responses wanted more open hours and more books. These responses guided staff in the creation of the spending plan. (Trustee Viesca arrived at 4:23 pm) After some discussion, Trustees indicated they were very supportive of the Museum, however, they felt it was a separate entity from the library. Trustees asked that someone from the Museum attend the next Trustee's meeting. MSUC (Alexander/Valdovinos) The Library Board supports efforts through existing resources to provide a Museum Master Plan and does not endorse including it in the library bond issue. MSUC (Alexander/Valdovinos) The Library Board of Trustees supports the allocation of the $20 million dollar spending priorities III. NEW BUSINESS A. FY 1998-99 Budget The Library Board reviews the Library's Goals and Objectives and Mission Statement annually. Trustees reviewed the revised Library Mission statement. (Copy enclosed) Minor changes have been made to the Library's goals and objectives and an additional goal has been added. MSUC (Viesca/Alexander) supported the proposed Library Mission Statement and _ Goals and Objectives as delineated for FY 1998-99. �� Library Board of Trustees -3 - November 19, 1997 Trustees then went on to review the Library Board's Goals and Objectives for the FY 1998-99 budget. A fifth goal and an additional objective were added. Goal number 5 would be: Supports the Mission and Goals of the Library system. Objective 5 would be: Reviews and affirms annually the Mission Statement and Goals of the Library system. MSUC (Alexander/Charett) to approve the Library Board's goals and objectives as amended. B. California State Library Foundation Grant C. Immigrant Grant D. Grandparents Grant MSUC (Viesca/Valdovinos) The Library Board supports the Library's application for these three grants. E. December Meeting Director Palmer requested that the Trustees meet on December 17th to meet with the Library's Facilities Master Plan consultant. Trustees agreed to meet at 4 pm on December 17th. Director Palmer also invited the Trustees to attend any training they see fit on Library Training day. IV. COMMUI`]ICATIONS A. Friends None B. Public Comments Mr. Coye asked about signs for Staff Training. Director Palmer informed him that they would be in place the Saturday after Thanksgiving. He also mentioned that the Cox channel that broadcasts Council meetings also announces civic events on television. He also did not feel the tax payers would support additional taxes that would be "banked" for future use. C. Written Comments None. Library Board of Trustees - 4 - November 19, 1997 D. Board Comments Trustee Viesca-Liked the meeting. He is looking forward to the workshop with the Library Facilities Master Plan Consultant. Trustee Valdovinos -No comments Student Member Pena-No comments Trustee Charett-No Comments Vice Chair Alexander-No Comments Chair Clover- Great job. V. ADJOURNMENT - The meeting adjourned at 5:08 pm The next Library Board of Trustees meeting will be held on December 17, 1997 at 4:00 pm.