HomeMy WebLinkAbout1997-01-29 BOLT MINS - MINUTES
LIBRARY BOARD OF TRUSTEES
JANUARY 29, 1997 LIBRARY CONFERENCE ROOM 3:30 PM
BOARD MEMBERS PRESENT: Chair Clover-Byram, Vice Chair Williams, Trustees
Alexander, Valdovinoa and Viesca
BOARD MEMBERS ABSENT: None
CITY STAFF PRESENT: Library Director Palmer,Principal Librarian Maureen
Roeber, Senior Librarian John Bishop,Environmental
Resources Manager Barbara Bamberger
OTHERS PRESENT: Robert Coye, Frances Reeves,Nacho Valdovinos
I. APPROVAL OF MINUTES -Meeting of December 4, 1996
MSUC (Viesca/Williams)to approve the minutes of the December 4, 1996 meeting as
mailed.
II. CONTINUED MATTERS
A. Library Sales Tax Initiative
Director Palmer reported that the Library Authority voted to disband with the
recommendation to the Board of Supervisors that it be reactivated and bring the
measure back on the ballot in Spring of 1998. The Serra System is hosting an
informational workshop on campaigning for libraries in March.
B. 1998 Budget(General Fund and CIP)
Director Palmer reported that the Library's 1998 budget had just been turned in to
the Budget Manager and that copies would be available at the next Trustees'
meeting. He suggested that the last$500,000 of CIP funds for books be split
between FY 1997-78 and 1998-99 in order to continue the supply of new books.
C. Letters of Appreciation
Trustees asked that letters of appreciation be send from the Board to Library
Volunteers thanking them for their efforts. These letters were available for
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signature at the meeting.
Library Board of Trustees 2 January 29, 1997
D. Grants
1. Grandparents and Books Grant
Director Palmer reported that Chula Vista was not awarded the
Grandparents and Books Grant.
2. California State Library Literacy Program Transition Grant
The Literacy Team was awarded $30,000 in State Transition Grant Funds.
III. NEW BUSINESS
A. InfoPeople Project Grant
MSUC (Alexander/Williams)to support the Library's application for InfoPeople
Project Grant Funds.
B. Library Services and Technology Act Grant
This grant application was withdrawn.
C. Telecenters
The Final Report of the SmartCommuity Committee recommended that the
merging of the Library and Telecenters be explored. A task force made up of
Telecenter and Library staff members was created in August 1996 to review
possible scenarios. The Telecenter Task Force, in their Vision Statement,
determined that merging these two activities was feasible and could be
accomplished in three phases, provided that adequate funding became available.
Phase t beginning in June 1997, would:
Close the F Street Telecenter; move video-conferencing equipment from the
F Street Telecenter to the Civic Center Library; move 1 or 2 workstations to
Civic Center and South Chula Vista Libraries for telecommuters; establish a
Business Services Center at the H Street Telecenter and create a test bed for new
software and equipment. Nlinimal costs for wiring and phone lines.
Library Board of Trustees 3 January 29, 1997
Phase II to take place July 1997 through June 1998
The H Street Telecenter becomes a division of the Library; Telecenter offering
virtual library services (CD ROM, Internet and OPAC) (Monday-Friday 8-5) ;
Expand test bed facilities to other City Departments; begin video conference
programming at the Civic Center Library. This phase would require an estimated
$65,000 in new City funding for frame relay, 1/2 year salary for Manager, services
and supplies.
Phase M July 1998
Add Telephone/EMail/Reference Services at H Street Telecenter;Information
Brokering;Document Delivery;Expand Video Conferencing; Offer test bed
services to the Public. Costs would.range-from $75,000 to $100,000+in new
funding and grants.
Merging the two facilities may open grant possibilities that were unavailable to
either before the merge.
MSUC (Viesca/Williams) The Library Board supports the concept of merging the
Library and Telecenter as long as the City's maintenance of effort for current
existing library services is not reduced.
D. Art Gallery Policy
MSUC (Alexander/Viesca)that the Library Board supports the proposed Library
Art Gallery Policy.
IV. LIBRARY DIRECTOR'S REPORT
A. Internet
Staff has had difficulty installing necessary equipment. Public access to the
Internet will not occur before May 1997.
B. Holiday Gift Campaign
Approximately $1,300 in donations has been received from the Holiday Gift
Campaign.
C. Workforce and Employer Service Center
Library Board of Trustees 4 January 29, 1997
D. Mayor's.State of the City Address
Material submitted for the Mayor's State of the City Address was included in the
Trustee's packets.
E. Monthly Statistics
Included in the Trustee's packets.
F. Legislative Update
Information distributed at the meeting.
G. Other
On January 17, 1997 asbestos was discovered in the ceiling during the remodel of
the Library's public restrooms. Although the area had been isolated from the rest
of the Library by plastic sheeting, the Library was closed in order to assay the
extent of the damage and protect staff and,patrons from any hazards. Staff was
transferred to other facilities and hours were extended at the South Chula Vista
Library until. The asbestos was abated and test results showed asbestos levels well
below acceptable levels. The building reopened on January 28, 1997.
V. COMMUNICATIONS
A. Friends
Frances Reeves reported that she had been selected as the new Friends Liaison.
The Civic Center group donated $5,000 to the Library endowment fund at the last
Friends Umbrella group meeting, . The Friends will soon begin their annual
membership drive and are also planning a fund raising event. The book store
earned $140 the first day the library reopened.
B. Public Comments
None
C. Written Comments
None . 1
Library Board of Trustees 5 January 29, 1997
D. Board Comments
Trustee Alexander asked that the next meeting be held at the South Chula Vista
Library. Unfortunately, South Chula Vista Library's meeting rooms were already
booked on February 26th. The March meeting has been booked at the South
Chula Vista Library.
Trustee Viesca welcomed new member Valdovinos.
Vice Chair Williams welcomed new member Valdovinos.
Chair Clover-Byram reported that she was pleased with volunteer participation.
VI. ADJOURNMENT - The meeting adjourned at 5:15 pm. The next Library Board of
Trustees meeting will be held on February 26, 1997.
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