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HomeMy WebLinkAbout1996-01-24 BOLT MINS 1• NffNUTES LIBRARY BOARD OF TRUSTEES January 24, 1996 LIBRARY CONFERENCE ROOM 2:37 PM BOARD MEMBERS PRESENT: Chair Clover-Byram, Vice Chair Williams, Trustees Alexander,Donovan and Viesca BOARD MEMBERS ABSENT: Student Member Aguilar. CITY STAFF PRESENT: Library Director Palmer,Principal Librarian Brown,Dawn Herring, City Budget Manager OTHERS PRESENT: Betty Roche,Robert Coye Because the entire Board was not yet in attendance, the agenda was taken in the following order: IV. LIBRARY DIRECTOR'S REPORT(S) A. Smart Communities Grant Director Palmer informed the Trustees that they were invited to the Smart Communities forum at Norman Park Center on January 25th. The purpose of this forum is to get public input on using new technologies to make City and other services more accessible. The goal of this planning grant is to create a guide book,.or template, to be used by,other communities in the State. On February 8th a follow-up meeting will be held with the City Council. On February 15th a Key Leader workshop will be held at Norman Park Center. A report to the community will be made at the end of this project later this spring. B. Principal Librarian Recruitment Staff is currently conducting closed promotional interviews for this position. r T Library Board of Trustees -2- January 24, 1996 _ . C. Friends Book Endowment The Friends of the Library have created a book endowment and have committed over$5,000 toward this program. The endowment would gift the interest from these funds.to the library on a yearly basis for the purchase of books. The Friends are also interested in creating a donor plaque system with which to recognize individuals who make large donations and will donate up to $2,000 towards this end. D. CSL Linked Systems Grant It seems certain that the Serra Library System will obtain a grant to link the catalogs of the San Diego Public, San Diego County, Carlsbad and Chula Vista's libraries. Once implemented, library users will be able to access the data bases of the other three libraries to find materials. A inter-library loan request could then be processed to obtain the materials. E. Monthly Statistics F. Legislative Update News from Sacramento remains grim. New library bond act bills have not gotten out of committee. G. Other Director Palmer introdut;ed Susan Ward, the new Senior Librarian for South Chula Vista. (Trustee Alexander arrived at 3:10) I. APPROVAL OF MINUTES Meeting of December 6, 1995 MSUC (Donovan/Alexander) to adopt the minutes of the December 6th meeting as mailed. H. CONTINUED MATTERS ACTION B. YMCA Request Tina Williams,Executive Director of the YMCA, presented the YMCA's request to use the library site at Paseo Ranchero as a temporary soccer arena. The YMCA currently has a soccer arena on its Paseo Ranchero and Paseo Magda site,which serves between 1,200 to 1,400 children per year. Library Board of Trustees -3 - January 24, 1996 The YMCA is planning to move the soccer arena to the library site while its new facility was being built, probably in early 1998. The library would ultimately benefit as its site would be improved and utilities brought in at no cost to the City. The City could then install a temporary facility to serve the Rancho del Rey community. YMCA staff is currently negotiating with the Sweetwater School District for joint use of their soccer fields at the middle school soon to be constructed. Director Palmer suggested that the Library Board support a two-year agreement with an option to renew for one year, with a six month notice to vacate. MSUC Donovan/Alexander)that the Library Board supports a two year agreement with the YMCA with an option to extend it for one year and a six month escape clause. ACTION C. Literacy ABE Section 321 Grant MSUC (Alexander/Donovan)that the Library Board supports the Literacy Team's application for ABE, Section 321 grant funds. (Trustee Viesca arrived at this time 3:30 pm) s ACTION A. 1996-97 Budget Dawn Herring, City Budget Manager, reported to the Trustees that the City is transitioning to amore performance based budget. The budgets will be input on a new local area network-based system which will allow staff to use information in many different ways. The new system will also have the ability to evolve to future City needs. The City Manager has asked departments to prepare potential 10%budget cuts. Staff will go back to Council in February or March to get feedback on their priorities before the budget is finalized. (Trustee Williams arrived at this time 4:00 pm) Chair Clover-Byram asked if the City took into consideration revenue from new stores and businesses such as the new Wallmart. Mrs.Herring stated that the City Manager did indeed take this revenue into consideration. Library Board of Trustees -4 - January 24, 1996 Trustees then worked on a academic budget exercise that brought to light the dilemma faced by the Library Director and his staff in preparing next year's budget document. After discussing the Library's budget, the Library Board budget was discussed. MSC (Alexander/Williams)that the Board travel budget be reduced $80. (Trustee Viesca opposed) III. NEW BUSINESS Director Palmer reported that the dead palm trees will be replaced with pepper trees at South Chula Vista. V. COMMUNICATIONS A. Friends Betty Roche reported on the donor plaques for the book endowment program and hoped that revenues could be used to fill in gaps in the book money. B. Public Comments Mr. Coye asked when restroom renovation would begin. Director Palmer reported that work would begin in March or April. C. Written Comments D. Board Comments Donovan-None Alexander-Reported that he would not be available for'the March meeting. Williams- suggested that the February meeting be held at the EastLake Library and the March meeting at South Chula Vista. Chair Clover-Byram asked about the status of the Mural. Director Palmer reported that it is being installed and should be completed by mid February. VI. ADJOURNMENT-The meeting adjourned at 4:50 pm. The next Library Board of Trustees meeting will be held oa February 28, 1996 at 3:30 pm.