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HomeMy WebLinkAbout1996-05-29 BOLT MINS - 1VBNUTES LIBRARY BOARD OF TRUSTEES MAY 29, 1996 LIBRARY CONFERENCE ROOM 3:38 PM BOARD MEMBERS PRESENT: Chair Clover-Byram, Vice Chair Williams, Trustees Alexander,Donovan, Viesca and student member Aguilar BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Palmer,Principal Librarian Brown OTHERS PRESENT: Betty,Roche,Robert Coye- I. APPROVAL OF MINUTES--Meetings of March 27, 1996 and May 1, 1996 MSUC (Alexander/Viesca)to approve the minutes of March 27, 1996 and May 1, 1996 1 II. CONTINUED MATTERS A. 1996-97 Budget Board members reviewed the proposed FY 1996-97 budget. Director Palmer gave a brief overview of the effect this budget would have on the Library. Some of these are: New Library revenues would include a$3 charge per hour for use of software at the TUC Center at South Chula Vista. There would be no charge for use of CD ROM and Internet terminals. The fee for lost book processing would increase from$10 to $12.50. Non-resident fees would decrease from$30 per year to $20. Cuts in services would include a reduction in open hours at the Civic Center Library, reduced staffing and security, decreases in the materials budgets, and other cost saving measures. Trustees were alerted that Council would review the Library budget on June 10th or June 12th and Chair Clover-Byram urged the Board to attend these meetings. (Trustee Williams arrived at 3:55 pm) Library Board of Trustees -2- May 29, 1996 B. Library Referendums- Quarter Cent Sales Tax Director Palmer reported that the next step in the referendum process is for all cities in the County to support the urgency measure to allow the sales tax measure to go on the November ballot by resolution. " This resolution of support for the urgency measure will go to the Chula Vista City Council on June 11th. The County has asked for these by June 14th. The Friends of the Umbrella Board will call a special meeting during the next week to vote their support of this measure. MSUC (Alexander/Viesca)to support the urgency legislation and the concept of a quarter cent sales tax dedicated to libraries. This referendum requires that each city provide a list of how the funds will be used to the County Board of Supervisors by the end of July. To this end, a special meeting of the Library Board and members of the Friends of the Library has been scheduled for June 19th at 4:00 pm. III. NEW BUSINESS ' A B/C/C Annual Report MSUC (Viesca/Donovan)The Trustees approve the draft Summary of Activities for FY 1995-96 as presented. B. "Musica Para Todos"Program The South Chula Vista Library has applied for a grant offered by REFORMA for an audio system and a collection of Hispanic music which could be listened to over headphones in the library. Trustees asked that if this grant is offered again, the Library consider applying for Eastlake. MSUC (Viesca/Donovan)to support the library's application for the Musica Para Todos grant. IV. LIBRARY DIRECTOR'S REPORT A. Eastlake Senior Librarian Preliminary interviews for this position will be held on June 3, 1996. A final selection should be made and the position filled by early July_ Library Board of Trustees - 3- May 29, 1996 B. Output Measures Survey A copy of the output survey results for the Civic Center and South Chula Vista Libraries was included in the Trustee packets. Author/,Title fill rates indicated that Chula Vista does not meet the national average, indicating the patrons are not finding the materials they are looking for when they visit the Library. This is a result of prior year budget cuts in materials This information was used in the City Managers budget message to discourage further cuts in the Library's materials budget. C. Monthly Statistics This was included in the Trustee's packet. D. Legislative Update Public Library Fund Augmentation- The Legislature is suggesting funding the Public Library Fund at$20 million dollars. To the Chula Vista Library, this will mean an additional$60,000 per year. Director Palmer asked the Trustees to write 1, the Governor asking him to support full funding of the Public Library Fund. \ f Director Palmer reported that the proposed Library budget of 3.6 million dollars does not meet the State's maintenance-of-effort requirement to receive Public Library Funds. Unless staff can obtain a waiver from the State Library, Chula Vista.will lose$50,000 in Public Library Funds which supports Sunday services at the Civic Center Library. E. Other 1. The Library did not receive the Grant for African American Materials. 2. . Trustees asked about the lack of Spanish language programs at an earlier meeting. These programs and story hours have been discontinued due to lack of attendance. 3. The Coffee Cart has not proven to be a profitable endeavor and will discontinue operation at both libraries by the end of May. COIVIMUI`IICATIONS A. Friends Betty Roche reported that the Friends Bookstore earned $3,457 in April. Also, between January and April of this year they earned $11,116 and averaged $100 per Library Board of Trustees -4- May 29, 1996 day in revenue. The Friends of the Library are.putting together an author's party scheduled for the fall. The Friends of the Library are also investigating getting a plaque wall set up for donors to the library. B. Public Comments Mr. Coye suggested that inflation would erode the interest earned on an endowment, where it would eventually purchase less and less. It may also prevent individuals from donating to the Library because it already has funds. He suggested that the revenue be placed into physical assets. C. Written Comments- None D. Board Comments Trustee Donovan-None Vice Chair Williams -None Student Member Aguilar-reported that she had distributed 25 of the literacy race applications to members of her track team. Trustee Alexander-Thanked Director Palmer for attending his accreditation meeting. Southwestern College, as part of the accreditation process, is performing a survey of library patrons. This survey will show that the Chula Vista Library is heavily used by Southwestern College students. Trustee Viesca-Thanked student member Aguilar for participating on the Library Board this past year. Chair Clover-Byram-Thanked student member Aguilar for her valuable contributions to the-Library Board VI. ADJOURNMENT-The meeting was adjourned at 5:15 pm. The next Library Board of Trustees meeting will be held on June 26, 1996.