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HomeMy WebLinkAbout1996-12-04 BOLT MINS I MINUTES LIBRARY BOARD OF TRUSTEES December 4, 1996 LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: Chair Clover-Byram, Vice Chair Williams, Trustees Alexander, and Viesca BOARD MEMBERS ABSENT: Trustee Donovan CITY STAFF PRESENT: Library Director Palmer OTHERS PRESENT: Mrs. Roche, Mr. Coye, Mr. and Mrs. Valdivinos I. APPROVAL OF MINUTES -Meeting of September 25, 1996 i MSUC (Alexander/Williams) to approve the minutes of the September 25th meeting as mailed. M CONTINUED MATTERS A. Library Sales Tax Initiative Director Palmer reported that the quarter cent sales tax initiative did not pass, although it did receive close to 60% approval by the voters. The Library Authority is scheduled to meet one last time on December 5th to determine if it will disband, and, if not, how to prepare for the next campaign to fund libraries. Trustees discussed campaign strategies. IIL NEW BUSINESS A. Grandparents and Books grant application MSUC (Alexander/Viesca) that the Library Board support the library's application for the Grandparents and Books grant. B. Letters of appreciation Director Palmer asked that the Library Board write letters of appreciation to Frank Roseman, the retiring volunteer Chula Vista Historical Museum Director, and Ron Thomas, who worked tirelessly on the Proposition A campaign. Library Board of Trustees - 2 - December 4, 1996 _ Trustees directed the Board Secretary to prepare these letters for their signature at their January meeting. Vice Chair Williams asked staff to write letters of appreciation to Library Volunteers. These will be available for signature at the January meeting. C. FY 1997-98 Budget Director Palmer reported that staff is preparing a hold-the-line budget which is due December 18th. The City Council is planning a Goal Setting Workshop in January. For this workshop, Director Palmer listed a number of future projects planned for the Library. These included: closing out the Proposition 85 grant, a new Library Facilities Master Plan, Internet access, the Links Systems Grant, Telecenters, Performance Standards, Training, Fund Raising, Art Gallery Policy, Software Upgrade, Upgrade Library System, Library Foundation, Emergency Plan, Work Force Development Center, Reading Readiness Program, Library Long-Range Plan, Catalog access on the World Wide Web, Software Upgrade. IV. LIBRARY DIRECTOR'S REPORT A. Monthly Reports Chair Clover-Byram questioned the decrease in circulation at the Civic Center Library. Director Palmer reported that a decrease in circulation was expected after the opening of the South Chula Vista Library. This continued decline, however, could be attributed to lack of new material, in addition to several other factors. Staff has recently conducted an Output Measure Survey where library users were asked if they had found the boob or materials they were looking for. Further analysis is needed to target specific areas for improvement. If this decline in circulation continues, the library may lose a portion of its Library Services and Construction Act funding for serving individuals from other jurisdictions. B. Holiday Gift Campaign The Literacy Coordinator, Meg Schofield,has developed a holiday fund raising program in conjunction with the Friends of the Library. Solicitations will be published in the Star-News and Union-Tribune as well as sent to literacy volunteers and members of the Friends groups. Library Board of Trustees - 3 - December 4, 1996 C. CSL Waiver Request for Public Library Funds Director Palmer explained that in order to receive Public Library Funds each community is required to provide the same amount of general fund support as in the previous year. This year the Chula Vista Library experienced a decrease in general fund support. The Finance Department has prepared a waiver of the maintenance of effort requirements, and is awaiting the State's approval. Funding for the Public Library Fund has been increased this year and Chula Vista's portion would increase from$50,000 to.$90,000. If the waiver is approved, the Library will request that the additional $40,000 be applied toward the book budget. D. Legislative Summary This was included in the Trustee's packet. E. Other Trustees were invited to the staff Christmas party at the Civic Center and South Chula Vista libraries. The Growth Management Oversight Committee will review the Library's service level on December 19th. GMOC standard for library service is .5 sq ft. of equipped and staffed library space per each 1,000 in population. The City is required to have 88,000 sq ft of library space by the year 2,000 and currently exceeds this requirement by 15,000 sq. ft. . Literacy Coordinator, Meg Schofield, has designed a postcard campaign to recruit new tutors and has found a printer willing to print them at low cost. V. COMMUNICATIONS A. Friends Betty Roche reported that she will resign her post as the Friend's Library Board Liaison in order to spend more time traveling with her husband. At this time, a replacement has not been selected. She discussed the holiday gift campaign. Trustees expressed regret at her leaving. Library Board of Trustees -4 - December 4, 1996 - B. Public Comments Mr. Coye suggested that the next Library Initiative be written so that each community could pass this measure separately. C. Written Comments None D. Board Comments Trustee Alexander thanked Mrs. Roche for her reports on the Friends of the Library. Trustee Viesca wished everyone a`happy holiday and made his farewell to Mrs. Roche. Vice Chair Williams wished everyone a merry Christmas and told Mrs. Roche she would be missed. Chair Clover-Byram wished everyone a merry Christmas. VL ADJOURNMENT-The meeting adjourned at 4:36 pm. The next Library Board of Trustees meeting will be held on Wednesday, January 22, 1997 at 3:30 pm at the Civic Center Library.