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HomeMy WebLinkAbout1994-10-26 BOLT MINS �` -- City Clerk - (9 cop ds). MINUTES LIBRARY BOARD OF TRUSTEES OCTOBER 26, 1994 LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: -Chair Donovan, Vice Chair Clover-Byram, Trustees Viesca, Williams and. Student Representative Romo BOARD MEMBERS ABSENT: Trustee Alexander CITY STAFF PRESENT: Library Director Palmer, Principal Librarian -Paula Brown OTHERS PRESENT: Robert Coye, .Betty Roche MSUC (Clover-Byram/Williams)_ to excuse Trustee Alexander from the meeting. (Trustee Alexander absent) I. APPROVAL OF MINUTES - Meeting of September 28, 1994 MSUC (Viesca/Clover-Byran) to . approve the minutes of the September 28, 1994 meeting. (Trustee Alexander absent) II. CONTINUED MATTERS _ J A. South Chula Vista Library 1. Name Director Palmer reported that the City Council officially selected the name South Chula Vista Library for the new facility. 2. Construction Construction is over 80% completed. -The Contractor plans to be out of the building in December. Planting of landscaping is proceeding and stonework on the . face ofIthe public services desks has been installed,. Staff expects -a few more change orders. 3. Works of Art Vice Chair Clover-Byram reported that 55 proposals had been received and reviewed- by. the Art Selection Committee. The Committee narrowed this number to ten artists who have been asked to .make a formal presentation on November 7th. By the end of November the Committeewill have selected three artists which will be submitted to architect, Library Board of Trustees October .26, 1994 Ricardo Legorreta, for final selection. The City _ will negotiate a contract with this artist and then take it to the '. City Council .for approval. She invited the Trustees . to view the artists' work on . November. 7th in the Library Auditorium., The mural will be completed by the end of the fiscal year. 4. Furniture and Equipment, Carpeting is scheduled to be installed during the week of November 7th. Several delays have held up ordering of over-shelf lighting, but it .is expected to be delivered by mid-January. The books may be shelved before this lighting is installed. A final equipment order is being prepared. Library Automation Manager, Diane Bednarski, has done an outstanding job in setting up the computer system for the South Chula Vista, Library and has been able to save $8, 000 on one order alone. At this point the South Chula Vista Library is well under budget for the entire project. 5. Grand opening Date , A tentative grand opening date of February 5th has ; been selected. The Grand Opening Committee will soon begin their work. Tours of the new . facility have been scheduled for Library Staff on Thursday, November loth, and November 17th at 3 :30 PM. Director Palmer encouraged the Trustees to take advantage of this opportunity. More tours will be planned after Thanksgiving. III. NEW BUSINESS ACTION A. Buy a Book campaign Principal Librarian Paula Brown ..explained the Library's plan to .conduct a fund-raising campaign by direct-mail to approximately 500 library lovers. The campaign is scheduled to coincide with the grand opening of the South Chula Vista Library. Flyers and bookmarks will be distributed at all Chula Vista libraries to encourage patrons to consider the library for memorials and birthdays. 2 _ re Library Board of Trustees October 26, 1994 Each donation to. 'the Buy=A-Book Campaign will be tracked so that patrons will be able to find out the books that were purchased with their donation. The Library eventually plans to develop a larger scale capital campaign program and establish a library foundation, hopefully in FY 1995-96. The Friends of the Library have donated $1, 000 to help get this project off the .ground. MSUC (Williams/Viesca) . that the Library Board supports the Buy a Book Campaign (4-071 with Trustee Alexander absent) ACTION B. National Civilian Community Corps The Library- has applied to the National Civilian Community Corps for temporary - staff to move the book and . materials collections from the Civic Center, Castle Park, and. Woodlawn Park libraries and the Literacy Team and reshelving these materials in the South Chula Vista Library. The National- Civilian Community Corps will be highly visible to the community and in addition to moving the books and materials into the new library, will design and engineer a plan to help the Castle Park and Woodlawn Park communities say goodby to their libraries. NCCC will also provide the `publicity for this and take the message of literacy and libraries out to the community. MSUC (Viesca/Donovan) that the Library Board supports the use of the National Civilian Community Corps IV. LIBRARY DIRECTOR'S REPORT A. Status of current staff openings 'The Sr. Librarian position for South Chula Vista should be filled by the first the week in November. Recruitments have opened for a Delivery Driver, Administrative office Specialist, half-time Circulation Assistant, Circulation Supervisor, four half-time Librarian I's, . 3 full time Librarian I's. Hourly jobs will also be posted soon. i 3 Library Board of Trustees October 26, ,1994 Change Workshops have been held to help Library staff deal with the . .stress "of job .changes. To encourage greater communication, 'the Library has instituted a staff newsletter called the Tuesday Morning News to answer staff questions. "Ask the Director" forms have also been designed and distributed for staff to write their questions to the Director. B. Legislative Update Nothing to report C. MURL Grant The Library has been awarded $11, 670 in Major Urban Resource Library funds to'.purchase business resources and periodicals. D. 1994 CLA Conference The 1994 California Library Association Conference will be held in Anaheim, November 11-14, 1994. Trustees were encouraged to attend. Director Palmer reported that he will be attending a pre-conferenge on setting up a . disaster preparedness plan for libraries. E. ADA Evaluation The State Library has hired a special consultant to visit the seven libraries that were awarded model ADA grants to review the. progress that has been made. , The consultant will talk to staff members and a focus group of disabled library users to discuss the effectiveness of the program. F. Monitoring Tests' At the September meeting, Student Member Romo asked about proctoring tests at the Civic Center ' Library. This service had been eliminated at the Civic Center Library because of staff time constraints. Director Palmer stated that he would see if it could possibly- be done at the EastLake Library. G. Other Staff has had the first budget meeting with the City Manager regarding the 1995-96 budget. The City is going into the next fiscal year with a four million dollar 4 Library Board of Trustees October 26, 1994 deficit. Director Palmer reported that he will provide greater detail about the budget at the next Trustees' meeting. The City is allowing departments to ask for new services, but they have also asked that departments develop a 10% cut package, which can be offset with possible revenue ideas. Trustees were asked for any suggestions in addition to possible revenue sources. oral Communications This is an opportunity for the general public to address the Library Board on any subject matter within the Board's jurisdiction that is not an item on this agenda for public discussion. (State law, however, generally prohibits the Library Board from taking action on any issues not included on the posted agenda. ) If you wish to address the Library Board on such a subject, please complete the yellow "Request to Speak During Library Board Meeting" form available at the meeting and submit it to the Board Secretary prior to the meeting. Those who wish to speak, please give your name and address for record purposes and follow up action. Your time is limited to five minutes per speaker. V. COMMUNICATIONS A. Friends Betty Roche reported that the Friends group chartered a bus to visit the Los Angeles and Newport Beach libraries. Director Palmer and Principal Librarian Brown were a part of this group. During the last Friend's meeting the Friends donated $4, 000 for the purchase of 50, 000 plastic bags for library patrons to carry home their selections during inclement weather. Director Palmer added that the work of the Umbrella Committee has been completed. At the November meeting it is expected that the full Friends Board will vote to amend the by-laws to allow the development of chapters. He complimented both Ms. Brown and Ms. Facknitz for their work on this project. B. Public Comments 5 Library Board of Trustees October 26, 1994 Mr. Coye asked how much would be saved by utilizing the National Civilian Community Corps rather than hiring a professional mover. Mr. Coye suggested the library provide a temporary plaque or sign to be placed in the lobby recognizing the NCCC for their work in moving the books to the new library. C. Written Comments Director Palmer made the Trustees aware of a complaint from South County Magazine. D. Board Comments Trustee Williams - Stated that he was very proud of the intellectual., logical way the Library Board has responded to the difficult issues presented to them. Vice Chair Clover-Byram - Encouraged the Trustees to attend the November 7th meeting when the artist presentations for the mural are made. Trustee Viesca - Suggested having •a gift shop in the library as a fund raising device. He also asked that past director, Rosemary Lane, be invited to the grand opening and that Mr. Solano be included in the festivities. Chair Donovan - Was dismayed to learn that excused absences were held against members of boards, committees and commissions. Director Palmer explained that, although it has - not been a problem with the Library Board, there have been some boards and commissions that have been crippled by absenteeism. VI. ADJOURNMENT - The meeting adjourned at 5: 07 pm. The next Library Board of Trustees meeting will be held on December 7, 1994 . 6