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HomeMy WebLinkAbout1994-12-07 BOLT MINS �— MINUTES LIBRARY BOARD OF TRUSTEES DECEMBER 7, 1994 LIBRARY CONFERENCE ROOM 3 :30 PM BOARD MEMBERS PRESENT: .Chair Donovan, Vice Chair Clover-Byram, Trustees Alexander, Viesca, and Williams BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Palmer, Principal Librarian Brown, Principal Management Analyst Stokes OTHERS PRESENT: Toni Presley, Barbara McAllister, Betty Roche, Robert Coye, I. APPROVAL OF MINUTES - Meeting of October 26, 1994 MSUC (Viesca/Clover-Byram) to approve the minutes of the October 26, 1994 meeting as mailed. Toni Presley and Barbara McAllister presented the Library Board with two American flags.. on behalf of the Chula Vista Republican Women Federation. These flags will be on display at the Civic Center and South Chula Vista Libraries. II. CONTINUED MATTERS A. South Chula Vista Library 1. Construction Director Palmer reported that construction is 95% .complete. The Certificate of Substantial Compliance will be awarded sometime within the next two weeks. The total aggregate of change order work funded with Library Construction Funds is now $248, 150.46, or 4 . 15% of the bid award. Landscaping is being finalized and low voltage systems are yet to be installed. The final change orders will be taken to the City Council at their January loth meeting. 2 . Work of Art Vice Chair Clover-Byram reviewed the progress the Mural Committee had made and displayed the concept boards of the four chosen finalists. Architect Ricardo Legorreta will make the final selection pending the approval of the ,: City Council. f Library Board of Trustees - 2 - December 7, 1994 Director Palmer thanked the Mural Committee for their work and also Principal Librarian McMartin for coordinating the process. 3 . Furniture and Equipment General furniture and shelving is scheduled to be installed beginning December 15th and should be completed by January 1st. The Scania shelving .with integrated lighting that had been selected for the Children's and Browsing areas could not be ordered because it had not yet received UL approval. Staff has been able to negotiate with the low bidders for adult shelving and lighting to replace the Scania shelving for these areas. Because the new shelving and lighting will cost $53 , 000 more than the original contract for Scania shelving, this item will be taken to Council for approval on December 13th. 4 . Grand Opening The Literacy Team is scheduled - to move into --� the new library in early January and will open their doors by mid-January. Depending upon when the lighting can be installed, the rest of the library will open sometime between late February and mid April. Staff selection is proceeding, but new staff will not be brought on- board until an opening date has been set. The Castle Park and Woodlawn Park branch libraries will remain open through January. The National Civilian Community Corps will delay moving books into the new library until February 6th. The Woodlawn Park Community Center has not indicated that they wish to continue to operate the library after South Chula Vista opens. 5 . Opening Day Book Collection Of the planned 15, 000 book opening day collection, 11, 000 books have been selected, ` Library Board of Trustees - 37 December 7, 1994 8, 000 have been ordered and 5, 000 have been received. ACTION B. Title VI Literacy Grants MSUC (Clover-Byram/Viesca) to endorse the applications for Title VI Literacy grants. ACTION C. Coffee Cart Service Trustees reviewed 'a report by Principal Management Assistant Stokes regarding an espresso or vending cart at the library and City Hall. Location fees from this type of enterprise run approximately ten percent. Trustees questioned where revenues from service at the library would go. . MSUC (Vies ca/Clover-Byram) the Trustees support the food concession, coffee cart services, to include the Civic Center Library, the South Chula Vista Library and City Hall with the proceeds going to the Library. III. NEW BUSINESS A. Presentation of two United States flags B. FY 1995-96 Library Budget Director Palmer briefly reported' on the budget proceedings so far. The Library's proposed budget for next fiscal year, which includes a full year's- operation for South Chula Vista, is approximately 4. 1 million dollars. The City will allow supplemental budget applications provided no general funds are used. The Library plans to submit four supplemental budget proposals: 1. To establish a Librarian III position 2 . Adding Sunday hours at EastLake 3 . Data lines for liking the - Civic Center and South Chula Vista Libraries 4. A salary study of the Circulation Supervisor position. Staff has also been asked to develop a 10% cut list. Director Palmer put this into perspective by . saying a 10% cut of the Library budget would eliminate the entire circulating book budget and still require over $200, 000 more in cuts. This is a particularly difficult task since the library's " C A Library Board of Trustees - 4 - December 7, 1994 budget consists of approximately 75% personnel, 12 materials and 13% utility and operational costs. In addition, staff has been asked, to develop ideas for increasing. City revenues. Since the budget is due January 20th, and the next regularly schedule Board meeting is January 26th, the Trustees scheduled a special budget workshop on Tuesday, December 13th at 3: 30 pm. C. FY 1995796 Library Board Budget No action taken IV. LIBRARY -DIRECTOR'S REPORT A. Current Staff Openings Several positions are in the process of being interviewed and hired. A name has been forwarded to the City Manager's office for the Bilingual Senior Librarian's position. B. Legislative Update Nothing to Report C. CLA Report Director Palmer reported on a committee entitled "Reinventing Public Libraries" . This consists of a group of individuals appointed by the League of Cities, CSAC, CIA and CALTAC. The task of this committee is to look at the definition of public library services in the State of California, recommend standards and suggest funding sources. The Committee is expected to issue a report in January for. review by their respective organizations. These findings are expected to go back to the four organizations for adoption in April. Also, the Public Library Section -of CLA recently conducted a survey of California residents to determine their support for public libraries and additional revenue for public libraries. A large majority of California residents support public libraries and the concept of paying more for public . libraries. CLA has determined there needs to be Library Board of Trustees - 5 - December 7, 1994 more work done in conjunction with the Committee to Reinvent Public Libraries. D. City Council Tour The City Council is scheduled to tour the South Chula Vista Library on December 17th. Trustees were invited to attend. E. Friends of the Chula Vista Library Director Palmer reported that the Friends of the Library have approved the creation of an umbrella organization so that the Civic Center, South Chula Vista, and EastLake libraries can establish individual Friends chapters. He expressed his gratitude for the Friends' continued support of the Library. F. Closing dates for Castle Park and Woodlawn Park Libraries Discussed earlier. V. COMMUNICATIONS A. Friends Mrs. Roche reported that the Friends approved the- By-Laws creating an umbrella group that will allow chapters to be set up. Mrs. Roche also reported that mural finalist Michael Schnor was her student in Hilltop Elementary School. B. Public Comments Mr. Coye wished everyone a Merry Christmas. C. Written Comments - B/C/C Workshop January 26, 1995 D. Board Comments Vice Chair Clover-Byram reported that working on the Mural Committee had been an interesting experience. She congratulated Nora McMartin in following the proper protocol and allowing public participation at all phases of the selection so that the final product would not be challenged. Library .Board of Trustees - 6 - December 7, 1994 She also suggested Marty Nobel be commissioned to do a smaller rendering of her proposal in the Civic Center Library. Trustee Alexander wished everyone peace in the new year. Trustee Williams wished everyone a happy holiday. Trustee Viesca reported dismay in the delay of opening the South Chula Vista Library. Chair Donovan thanked Director Palmer, Library staff, and the Library Board for a great year. Director Palmer reported that he has been approached by a representative of Pacific Bell asking that the Library make a proposal, to be funded through the Pacific Telesis Foundation, that would tie into the South Chula Vista Library. Staff will present a proposal to Pac Bell to fund the purchase of a number of MacIntosh computers to establish a children's computer lab with a full series of software programs that would tie back to the schools. VI . ADJOURNMENT - The meeting was adjourned at 4 :55 pm. The Trustees will hold a special budget workshop on December 13, 1994 at 3 : 30 pm. The next regular Library Board of Trustees meeting will be held on January 25, 1995 COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) The City of Chula Vista, in complying with the Americans with Disabilities Act, requests individuals who may need special accommodation to access, attend and/or participate in a City_ meeting, activity or service request such accommodation at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact JoAnn Howard for specific information at 691-5193 or Telecommunications Devices for the Deaf (TDD) (619) 476-5357 . California Relay Service is available for the hearing impaired.