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HomeMy WebLinkAbout1994-02-23 BOLT MINS MINUTES LIBRARY BOARD OF TRUSTEES FEBRUARY 23 , 1994 LIBRARY CONFERENCE ROOM 3 : 34 PM BOARD MEMBERS PRESENT: Chair Viesca, Vice Chair Donovan, Trustees Alexander, Clover-Byram, Williams BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Palmer, Head of Public Services, Paula Brown OTHERS PRESENT: Betty Roche, Friends Liaison; Paula Brown, Head of Public Services, Robert Coye, Public I-. APPROVAL OF MINUTES - Meeting of January 26, 1994 MSC that the minutes of the January 26, 1994 be approved. (3- 0-2 Trustees Clover-Byram and Williams not in attendance) II. CONTINUED MATTERS A. South Chula Vista Library 1. Construction Director Palmer reported that the recent rains had not delayed this project. The foundation on the west side of the building has been poured and the east side has been scheduled to be poured later in the week. (Trustee Clover-Byram arrived at 3 : 36 pm) 2 . Public Art - Selection of Public Art Selection Committee members Director Palmer reported that the Friends of the Library have agreed to have a member of the Friends serve on the Public Art Selection Committee. Ralph Hart is being considered by the Friends for this post. Chairman Viesca nominated Trustee Clover-Byram to the Public Art Selection Committee. t n Library Board - 2 - February 23 , 1993 �. MSC (Viesca/Donovan 4-0-1 with Trustee Williams not in attendance) to appoint Trustee Clover Byram to serve on the Public Art Selection Committee A report to Council outlining the artist selection procedure was distributed to .the Trustees for their information. This item is scheduled to go before Council on March 8th. Director Palmer reported that the Cultural Arts Commission approved the proposed artist selection process at their meeting of February 8 , 1994 . 3 . Furniture and Equipment Director Palmer reported that the furniture and shelving package had been delivered to the Purchasing department to be released for bid. It will be advertised on Wednesday, . March 2nd, in the Los Angeles Times, .the Orange County Register, the San Diego Union-Tribune. and the Star News. Vendors will have 30 days in which to respond, with the bid opening scheduled on March 31st. Award of bid will hopefully occur no later than April 26th allowing vendors four months to build the furniture and shelving. Delivery should occur mid-September or mid-October. (Trustee Williams arrived at 3 :53 pm) Before the end of the fiscal year, the Inlex System will be upgraded to permit it to accommodate additional terminals that will be needed in the new library. Bid specifications for the remaining equipment ($400, 000) will be released in early July. B. Library Budget The Library's budget transmittal memo was mailed to the Trustees. Director Palmer promised to advise the Trustees when this would be reviewed and asked for their support on this issue. C. Crowd Control Director Palmer reported that the February lith article regarding Library use by teens in the San Diego Union- Tribune had been very positive. Head of Public Services Paula Brown reported that, after reading this article, other libraries have asked for information regarding how Chula Vista handles this situation. Also, members of the public have responded favorable to the article. f Library Board - 3 - February 23 , 1993 III. NEW BUSINESS IV. LIBRARY DIRECTOR'S REPORT A. Congratulatory letters to Library. volunteers Trustees agreed to follow the Library Volunteer Coordinator's suggestion to begin sending congratulatory letters to volunteers reaching 500 hours in April, to coincide with National Volunteer month. Director Palmer invited Trustees to a Volunteer Tea, hosted by Library Staff, on Tuesday, March 8 , 1994 . The City of Chula Vista will hold a reception to recognize its volunteers on April 21st. B. Update on recruitment for Principal Librarian Over 1, 000 flyers have been mailed out for this position. Luis Herrera, Assistant Director in charge of Branches for the City of San Diego; Barbara Loomis, Assistant Director at Escondido; and Jackie Hansen, Assistant University Librarian in Charge of Personnel at UCSD, will serve on the preliminary interview panel. The new Principal Librarian should be in place by May 1st. C. Serra Legislative Day Trustees were alerted that they would soon receive information soliciting their participation and support for a Serra-sponsored local Legislative Day, tentatively scheduled for Friday, March 25th. The Friends of the Library have donated $100 in support of this event. D. Self Check Out at Civic Center Library The 3M Company has offered to install a self check-out unit in the Civic Center Library as a test terminal for $500. The Library is delighted to provide this new service to its patrons and the unit will be placed in the Children's room to retain the check-out point there. Staff will be on hand to assist patrons in learning how to use this unit. Two self-checkout units will also be available at the South Chula Vista Library when it opens. Additionally, two units have been requested for the Civic Center Library through the City's CIP budget. These terminals are expected to pay for themselves within two and a half years. Library Board - 4 - February 23 , 1993 The Pasadena Library is very pleased with the public acceptance of these units and the City of Albuquerque has ordered ten more units in addition to the four they currently own. Some libraries experience as much as 70% of their circulation through these machines. Trustee Alexander informed the Trustees that he would be in London at the time of the March meeting. (Trustee .Alexander left the meeting at 4 : 30 pm) Director Palmer advised the Trustees that the Library had withdrawn its application for the Internet Grant. The reason for this decision was that the grant required a large expenditure of staff time when the Library could least afford it. It also required that the terminal be dedicated solely to use on the Internet, which would conflict with the Library's goal to have all units multi- functional. He assured the Trustees that this did not mean that the library would not eventually provide public • access to Internet, but would approach this resource through other means. Vice Chair Donovan stated that the latest USCD Extension flyer offered an Internet workshop. Director Palmer displayed new locking cases being used to circulate compact disks. The cases are secured and are unlocked when an individual checks out the CD. These new cases save staff time and space behind the circulation desk as staff no longer has to swap out the dummy cases. V. COMMUNICATIONS A. Friends -Betty Roche, Friends Liaison, reported on pencil machine profits. -Frank Roseman, Museum volunteer, reported that the Chula Vista Heritage Museum has received a gift of a VCR and monitor from Price/Costco. -Membership has done well with one individual giving them $1, 000. Director Palmer reported that he approached the Friends to determine if they would be interested in contracting with a vendor to provide a coffee cart at the Civic Center Library. There are, however, tax ramifications for the Friends to consider in providing this service and the Friends, at this time, declined. `- A; a Library Board - 5 - February 23 , 1993 Director Palmer said that this issue may be. pursued through other channels and would probably be placed on the Trustee's March agenda. If this service is provided, he would like to see the profits earmarked to improve . information services delivery at the Civic Center Library. B. Public Comments Mr. Coye suggested placing the names of staff members who have worked a certain amount of time in the next issue of Between the Stacks. Director Palmer reported that these individuals are recognized in monthly Library Staff meetings. Regarding the Internet, the Computer Edge and San Diego State offer free courses on Saturday on various subjects, including the Internet. C. Written Comments None D. Board Comments Trustee Williams informed the Trustees that he has asked the Youth Commission to nominate a student member to the Library Board. He will broach this topic again with the Youth Commission in early April for a student member for FY 94/95. Vice Chair Donovan had no comments. Chairman Viesca commented that he had followed the crowd control issue closely. VI. ADJOURNMENT - The meeting adjourned at 4 : 59 pm. The next Library Board of Trustees meeting will be held on March 23 , 1994 . 1