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HomeMy WebLinkAbout1995-01-03 BOLT MINS MINUTES f SPECIAL BUDGET. WORKSHOP LIBRARY BOARD OF TRUSTEES JANUARY 3 , 1995 LIBRARY CONFERENCE .ROOM .3 : 30 PM BOARD MEMBERS PRESENT: Chair Donovan, Trustees Alexander and Williams BOARD MEMBERS ABSENT: Trustees_ Clover-Byram, Viesca CITY STAFF PRESENT: .Library . Director Palmer, Principal Librarian Paula Brown' OTHERS PRESENT: None Library Budget Cuts The purpose of this special budget workshop was to get Trustee direction in . meeting a 10% budget cut for FY 1995-96. Director Palmer and the Trustees reviewed the following options to reduce the Library budget. All options included ' a , large revenue enhancement through an increase in fines and fees. 1 Delay opening the South Chula Vista Library until July 1, 1995. This would create a one-time savings of approximately $280, 000 which. could be applied- to the 1995-96 budget. 2 Open the new library.in March, but not fill all new positions. Transfer staff from Civic Center Library to provided 44 hours _of service per week at South Chula Vista and reduce hours at Civic Center Library to a single shift. This option should save approximately $200, 000. This option would eliminate some clerical-aide- and shelver positions and result in a loss of $72 , 000 from the materials budget. 3 Open the new library in March, hire staff as planned, but make necessary reductions in July. Besides the cut in Clerical Aides and Shelvers, this option would eliminate staffing the Ask Here Desk at the Civic Center Library, close the Civic Center Library on Thursday nights, close the South Chula Vista Library on Sundays and require the elimination of $152, 000 from the materials budget. 4 Same as option 3 , but would continue the Ask Here Desk. This would require a 56%, or $210, 000, cut from. the materials budget. Reductions in the Library's materials budgets will only affect the Civic Center and EastLake libraries. Approximately $800, 000 is budgeted in Development Impact Fees to purchase books for the South Chula Vista Library next fiscal year. — Special Budget Workshop Library Board of Trustees, January 3 , 1995 Trustees were reluctant to reduce the Civic Center Library twenty hours per week to a single. shift. They also did not favor a reduction in staff . or eliminating service entirely from the Ask Here Desk. Some suggestions were 1. To open the. new library on. May 1st and put the money saved into the book budget combined with Option 3 . 2 . Apply money saved through reorganizing the Library and salary, savings given up last year to fund the interim Finance Director. 3 . Keeping the Ask Here Desk open during busier hours and staffed by volunteers during other hours. MSUC (Alexander/Williams) the Trustees support scenario 3 with a less drastic cut to the materials budget that could be backfilled by a delay' in opening the South Chula Vista Library and a partial decrease in the -ready reference,- function. Library Board Budget In order to meet a 10% reduction, Trustees suggested that funds be — taken ' from the travel, other commodities and the office supply budgets.