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HomeMy WebLinkAbout1995-02-22 BOLT MINS MINUTES LIBRARY BOARD OF TRUSTEES FEBRUARY 22, 1995 LIBRARY CONFERENCE ROOM 3 :30 PM BOARD MEMBERS PRESENT: Chair Donovan, Trustees Romo, Viesca, and Williams, Student Ad-Hoc -Member Romo BOARD MEMBERS ABSENT: Vice Chair Clover-Byram, Trustee Alexander . CITY STAFF PRESENT: Library Director Palmer, OTHERS PRESENT: Berry Roche, Robert Coye, Hang Nguyen, Graciela Ramirez, Ana Rodriguez from Chula Vista High School I. APPROVAL OF MINUTES Meeting of January 25, 1995 MSUC (Viesca/Williams) The minutes of the January 25, 1995 meeting were approved as mailed. a MSUC (Viesca/Williams) to excuse Vice Chair Clover-Byram and Trustee Alexander. II. CONTINUED MATTERS , r-- A. South Chula Vista -Library 1. Interim Service The South Chula Vista Library began interim service on Monday, February 20th. The Library is circulating best sellers, children's books ,and a few non fiction books in the Literacy meeting room. _2. Furniture/Equipment Staff is still awaiting the delivery of the canopy tops which should arrive February 24th. Installation of the lighting will take approximately . three to four weeks after the canopies are. installed. Delays have been experienced in hooking up equipment connecting the two libraries. 3 . Grand Opening/Dedication The date of the . grand opening has been set for Saturday, April 8th. ' Activities -surrounding the dedication are currently- being planned. Staff is hopeful that Governor Wilson will be able to attend this function. Library Board of Trustees 2 - February 22, , 1995 A proposal is being submitted to the Friends of the Library asking them to host a preview party for the new library on the evening" of April 6th from 6 to 8 pm. This function will be a fund-raiser and is expected to raise in excess of $2, 000. 4. Opening Day. Book "Collection A 60, 000 volume opening day collection is available for South Chula Vista, one quarter of these books . are on the shelf. Director . Palmer reported that eight new employees will begin work next Friday.. These employees will complete two weeks of orientation and training. On March 17th the staff will be dispatched to the different facilities. III. NEW BUSINESS ACTION A. Application for $43, OOO 'in CDBG funds for Literacy Team Director Palmer reported on the Literacy Team's annual application for Community Development Block Grant -funds. - These funds defray general fund support of the Literacy Team. MSUC . (Williams/Viesca) to support the Literacy Team's application for this grant. B. Council Referral The City Council :has requested that the Library Board identify ways in which the library could plan a program to address the issues of cultural diversity and multi-cultural heritage. Director Palmer suggested that the Trustees direct staff as to how they would like to proceed on this issue. Staff--would then prepare a plan for review by the Board. Trustee Williams suggested that the South Chula -Vista Friends group be polled for their input. , Trustee Viesca suggested gathering community supportfrom library users. Trustee Williams would also like to see some cross cultural, bi-national programs. Trustee Williams proposed- meeting at the South Chula Vista ' Library before- the end of the current fiscal year. { F 'b ; z } Library Board of Trustees - 3 - February 22, 1995 C. Name for South Chula Vista Gallery Director' Palmer proposed that former Library Director Rosemary Lane be honored by having the gallery named after her. This proposal meets the criteria set by the Trustees previously regarding naming wings or rooms. Chair Donovan suggested the gallery space be named . Rosemary Lane-Gayle McCandliss Gallery, . as both women were influential in getting this library started. Trustee Williams suggested the Lane- McCandliss Gallery. Trustees decided to discuss this issue further with the full Board. IV. LIBRARY DIRECTOR'S REPORT A. Legislative update A .bond issue has been proposed in the amount of $500, 000, OOO -for library construction. The State Library has been in contact. with the Library Director to get information on future library construction projects. Mr. Palmer notified the Trustees of a Library Advocacy workshop being held on March 20th at the Scripps Miramar Ranch Library. (Trustee Viesca arrived at 4:04.) B. Buy a .Book Campaign The letters for the Buy-A-Book campaign are scheduled to go out early next week. These letters will be sent to library supporters in the community. C. Library Class Specification Revisions Director Palmer. reported_ on the library's review of the librarian class ' 'specificatiaZis. The specifications currently require that a librarian applicant have a' MLS or - equivalent experience and/or training. The library is in-. the process of formalizing these equivalencies'. Library Board of Trustees - 4 - February 22, 1995 V. COMMUNICATIONS Director Palmer reported that Betty Roche has been made a member of the Friends Umbrella Board and will be reporting to the Library Board on behalf of all the Friends of the Library. Trustees are encouraged to attend Friends chapter meetings. A. Friends Betty Roche reported that she will attend the Friends, Umbrella and Civic Center Library Friends meetings in addition to acting as a Friends Liaison to the Library Board. The Friends have voted to. maintain membership fees at the current levels. A new membership form is being developed so that new Friends will be able to choose the chapter they wish to support. Fees for the chapters have been set at five dollars per year. . The Museum .Chapter's by-laws have been approved. at the last Friends Umbrella Board meeting. This Chapter is now formally established. The ' Civic Center Chapter's by-laws will be. presented to the Umbrella Board this week. The Bookstop at the Civic - Center 'Library- earned $2, 627 during the month of January. Director Palmer asked the Trustees to suggest names of individuals who would be interested in ..working on .the Friends Umbrella Board. Current officers are Harry LaBore, President; Ronnie Berman, Secretary; Rob McKinsey, Treasurer; and . Betty Roche, Member-at-Large. Positions vacant are Vice President, Newsletter Editor, Publicity, Membership and Nominating Committee Chairs. The Umbrella Board will meet every other month or quarterly. B. Public Comments Robert Coye expressed concern about making the name of the gallery too .long. He feels that the public will not .remember a long name. Library Board of Trustees - 5 - February 22, 1995 C. Written Comments Director Palmer reported on a letter from a Mr. Gomez regarding lighting in one section of the Civic Center Library. The City's Public Works Department will evaluate this concern. D. Board Comments Trustee Viesca requested that the Library. explore designing a pin to sell at the book store. Director Palmer suggested that he take this idea to the Friends. Trustee Williams is looking forward to the April 8th grand opening. He thanked Mrs. Roche for keeping the Trustees informed. Chair Donovan is looking forward to the opening of the new library. VI. ADJOURNMENT - The meeting adjourned at 5: 02 pm. The next Library Board of Trustees meeting will be held on March 22, 1995. COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) The City of Chula Vista, in complying with the Americans with' Disabilities Act, requests individuals who may need special accommodation to access, attend and/or participate in a City meeting, activity or service request such accommodation at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact JoAnn Howard for specific information at 691-5193 or Telecommunications Devices for the Deaf (TDD) (619) 476-5357. California Relay Service is available for the hearing impaired.