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HomeMy WebLinkAbout1995-04-26 BOLT MINS MINUTES LIBRARY BOARD OF TRUSTEES APRIL 26, 1995 LIBRARY CONFERENCE ROOM 3:30 PM MEMBERS PRESENT: Chair Donovan, Vice Chair Clover-Byram, Trustees Alexander, Viesca, Williams, and Student Ad Hoc Member Romo BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Palmer OTHERS PRESENT: Betty Roche, Robert Coye I. APPROVAL OF MINUTES -Meeting of March 22, 1995 MSUC (Viesca/Alexander)to approve the minutes of the March 22, 1995 meeting as mailed. II. CONTINUED MATTERS A. South Chula Vista Library 1. Dedication Over 4,000 people attended the dedication ceremony. Overall public comments were positive. The Library Preview Parry drew 200 people, earning the Friends of the Library approximately $1,000. 2. Mural The contractual agreement for the mural project at the South Chula Vista Library with Artist Team, Victor Orozco Ochoa and John Neal Bill, will go to Council on May 2nd. Director Palmer encouraged Art Selection Committee members to attend this Council meeting. B. International Friendship Committee's Sister City Display Proposal i" A meeting has been scheduled for May 10th to discuss this proposal. i Library Board of Trustees -2 - April 26, 1995 ACTION C. Name for South Chula Vista Gallery Director Palmer reported that Library staff prepared an agenda item on this issue for Council review. The City Manager's office suggested that the Library Board forward this request to Council directly. MSUC (Clover-Byram/Viesca)that the Library Board of Trustees directed staff to draft a letter to the City Council recommending the South Chula Vista Library gallery be named for Rosemary Lane. ACTION D. Coffee Cart Staff is pursuing this issue. ACTION E. Name for Library at 365 F Street Director Palmer requested that the Library Board revisit the proposed name of the library at 365 F Street. He provided the Board with an outline -may of their past actions on this issue. He stressed that the Board had the opportunity to recommend any name and were under no obligation to continue with their previous recommendation. Director Palmer listed the various possibilities: Main Library Civic Center Library Central Library F Street Library North Chula Vista Library Town Center Library MSUC (Viesca/Clover-Byram) The Library Board of Trustees recommends that the library at 365 F Street be named the Civic Center Library. F. New Technologies Council Referral At a recent Council meeting, Council asked the Library to report how it will incorporate new technologies. Staff will be preparing this report . within the next two weeks and Trustees were asked for their input. Trustee Alexander suggested the Library share resources with Southwestern College. _ .r Library Board of Trustees - 3 - April 26, 1995 'NEW BUSINESS ACTION A. Literacy Team application for ABE 321 grant ACTION B. Literacy Team application for Families for Literacy funds Director Palmer reported that information on these grants was mailed to the Trustees in their packet. The Literacy Team has received both of these grants for a number of years. MSUC (Alexander/Clover-Byram)the Library Board supports the Literacy Team's application for these two grants. Action C. Computer. Lab Rules Guidelines have been developed for use of terminals in the Computer Lab to prevent monopolization and abuse of the equipment. These guidelines apply only to the terminals running word processing and spreadsheet software and do not apply to computerized informational resources. The guidelines, at this time, do not allow patrons to Toad their own software and places a two-hour limit on computer usage if someone else has reserved computer time or if other people are waiting. He stressed that these rules are not intended to keep people from using the information resources on the CD network in the library. MSUC (Viesca/Clover-Byram) the Library Board of Trustees endorses the computer lab user guidelines dated July 1, 1995. IV. LIBRARY DIRECTOR'S REPORT A. Buy a Book Update Over 100 responses have been received, totalling over$10,000, from this direct mailing to approximately 650 individuals. Staff is preparing an action plan for developing a Library foundation and will ask for the Trustees for their formal endorsement of activity at either the May or June meeting. .. 1 Library Board of Trustees - 4 - April 26, 1995 B. Local Legislative Day-April 28, 1995 Trustees were encouraged to attend local Legislative Day at the Mira Mesa Branch Library on April 28th. State Librarian, Dr. Kevin Starr, will be one of the speakers. C. Library Legislation There has been no new activity this month. D. Budget Update Director Palmer discussed the results of a recent budget meeting with the City Manager. Because of the Library's recent reorganization, a savings of$189,000 has been realized. Proposed budget cuts currently remain the same as discussed in previous meetings. The Library Board's proposed travel budget has been decreased. V. COMMUNICATIONS A. Friends Friends' representative, Betty Roche, suggested staffing the Ask Here Desk with volunteers. She reported that the Friends agree with the Library Board's suggestion to name the South Chula Vista Library gallery space after Rosemary Lane and will send a letter to Council along with the Library Board in support of this issue. The bookstore earned over$3,000 during the month of March. The Friends are considering commissioning artist Marry Noble to create an artwork above the fireplace in the children's library. B. Public Comments Robert Coye suggested the Friends solicit their membership for individuals able to volunteer their time. C. Written Comments Mayor Horton sent a card commending the Library on the South Chula Vista Library dedication. F Library Board of Trustees - 5 - April 26, 1995 D. Board Comments Trustee Williams suggested that either the May or June meeting be held at the South Chula Vista Library to show interest in the community. He also suggested that a meeting be held at the EastLake branch. Mr. Williams also asked if the Trustees were still sending thank you letters to Library volunteers. Director Palmer will check on this. Student Member Romo informed the Trustees that she will be going to Europe in June and the May meeting would be her last. Trustee Alexander-No comment Vice Chair Clover-Byram commented that the dedication was a gorgeous event. She distributed 3 million year old sand dollars discovered while excavating an area , in el Rancho Del Rey. Trustee Viesca suggested developing a video promoting library services, branches, programs and the Friends of the Library. This would be useful in conjunction with \ the Library foundation. Director Palmer reported that this was a fine idea,but would only support it if it could be done in a professional manner. Trustee Viesca also discussed the issue of a dedication plaque at the South Chula Vista Library. Director Palmer reported that the City Manager has asked that the Library Board members be included on the dedication plaque for the South Chula Vista Library. Chair Donovan thanked Vice Chair Clover-Byram for the sand dollars. VI. ADJOURNMENT - The meeting adjourned at 4:48 pm. The next Library Board of Trustees meeting will be held on May 24, 1995. COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) The City of Chula Vista, in complying with the Americans with Disabilities Act, requests individuals who may need special accommodation to access, attend and/or participate in a City meeting, activity or service request such accommodation at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact JoAnn Howard for specific information at 691-5193 or Telecommunications Devices for the Deaf(TDD) (619)476= 5357. California Relay Service is available for the hearing impaired.