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HomeMy WebLinkAbout1995-05-24 BOLT MINS c MINUTES LIBRARY BOARD OF TRUSTEES SOUTH CHULA VISTA LIBRARY MAY 24, 1995 LIBRARY CONFERENCE ROOM 3:30 PM . MEMBERS PRESENT_: Chair Donovan, Vice Chair Clover-Byram, Trustees Alexander, Viesca, Williams,,and Student Ad Hoc Member Romo BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Palmer, Deborah Barrow, Head of South Chula Vista Library OTHERS PRESENT: Betty Roche, Robert Coye I. APPROVAL OF MINUTES -Meeting of April 26, 1995 MSUC (Clover-Byram/Viesca)to approve the minutes of the April 26, 1995 meeting as mailed. f II. CONTINUED MATTERS ACTION A. International Friendship Committee's Sister City Display Proposal Trustee Viesca reported that he had met with representatives from the City's International Friendship Committee and Library staff to develop the draft proposal presented to the Trustees for their review. This draft proposal outlined how materials to be donated to the Chula Vista Public Library would be selected by a committee composed of Library Board, International Friendship Committee and Library Staff members . Books, videos and written materials would be cataloged and permanently housed in the Library's Sister City Collection in the Local History Room. Any artifacts or memorabilia given to the Library will be added to the collections of the Chula Vista Heritage Museum. Because of limited display space, artifacts will be rotated through the,display case at the Museum. Remaining materials will be placed in storage. A permanent exhibit related to Chula Vista's sister cities will be on display in the pre-function lobby of the meeting room/Literacy wing of the South Chula Vista Library in an effort to provide information on the ;' multicultural nature of our community and the world. ^\�J � Library Board of Trustees -2- April 26, 1995 The cost of cataloging and storing these materials has yet to be determined. The International Friendship Committee has voted in approval of this proposal. MSUC (Viesca/Alexander) The Library Board supports establishing a sister city collection in conjunction with the International Friendship Committee at the South Chula Vista Library. Committee members will determined the rotation of the displays. ACTION B. Name for South Chula Vista Library Gallery MSUC (Clover-Byram/Viesca)that the Library Board of Trustees send a letter to Council recommending the gallery space at the South Chula Vista Library be named for Rosemary Lane. This will go to Council on June 6, 1995. C. Letters to volunteers and Volunteer Recognition Trustees signed letters of appreciation to Library volunteers who had completed 500, 1000, 1500, 2000, 3000, and 4000 hours of service to the Library. These letters will be send to the volunteers after the Library's volunteer recognition coffee at the South Chula Vista Library on June 8th. Trustees were invited to this function. Literacy volunteers will be recognized in September during National Literacy Week. NEW BUSINESS LIBRARY DIRECTORS REPORT A Local Legislative Day Over 150 people from all over the county attended this function sponsored by the Serra Library System. Ronnie Berman, Marge Clarke and Harry LaBore represented the Friends of the Library, who donated $100 towards the costs of this event. Director Palmer brought the Board's attention to Peggy Donovan's letter to Representative Randy Cunningham asking his support for library funding and to consider the American Library Association's proposal for the reauthorization of c Library Board of Trustees - 3 - May 24, 1995 LSCA funding. Mr. Cunningham has been approached by the American Library Association, and the State Library to support this issue in Congress. Director Palmer then discussed federal and state funding of libraries. B. CDBG Hearing Director Palmer reported that the Library has traditionally requested Community Development Block Grant (CDBG) funding for the Literacy Program. Last year's request totaled in excess of$40,000, $34,000 of which was funded. This year it is anticipated that this funding will be cut further. This issue will go before Council for their determination on June 6, 1995. The Friends of the Library have offered to send a letter in support of the Literacy Team's CDBG funding to the City Council. MSUC (Alexander/Clover-Byram)that staff draft a letter for the Trustees to be signed by the Board Chair in support of CDBG funding of the City's Literacy Team. C. Budget Update It is expected that the Budget will be distributed by next week. The Trustee's budget was discussed. Trustees will be notified when Council reviews the Library and Library Board budgets. D. Monthly Statistics The Library Board reviewed a statistical report for May showing that circulation at the Civic Center Library has dropped approximately 20%, bringing circulation into line with staffing reductions at this facility. This reduction was anticipated when the South Chula Vista Library opened. Circulation at South Chula Vista Library is doing well. Circulation system wide is up by 12%. Deborah Barrow, Head of the South Chula Vista Library, reported heavy attendance at the new library on Mondays and Tuesdays as well as on weekends. Story hours at the new library are given on Saturday mornings at 10:30 am and Tuesday evenings at 7 pm and are heavily attended. The request for proposal (RFP) for the cafe is almost ready for distribution and should open this summer. ti Library Board of Trustees - 4 - May 24, 1995 E. Beautification Award At the City's Annual Beautification Awards Banquet, the South Chula Vista Library was presented with the prestigious Richard Welsh Memorial Award for its outstanding design. Both Board Chair Donovan and Library Director Palmer attended the banquet. F. Lighting Retrofit The City, in conjunction with San Diego Gas and Electric, is retrofitting the lighting fixtures at City buildings to save energy and provide ample lighting. Work will begin in the Library in June during evenings and weekends to minimize staff disruption. The Library expects to save over $10,000 per year in energy costs due to this work. G. New Upholstery The blue vinyl couch in the Civic Center Children's room has been recovered in blue nylon. Staff is hopeful that the Friends will help fund a multi-year program to recover the furnishings in the Civic Center Library. He estimated approximately $8,000 would be needed for this project. H. Information/Promotional Library Video Estimated minimum cost to professional produce a fifteen minute promotional video with voice-over would run approximately $5,000. Funds have not been budgeted for this project. A shorter 3 to 4 minute clip could be mounted on the informational kiosk. V. COMMUNICATIONS A. Friends Betty Roche reported the Civic Center bookstore earned over $2,000 in April. The Friends of the Library will discuss reupholstering Civic Center Library furnishings at their next meeting. Vice Chair Clover-Byram asked if any upholstery firm has been asked to donate this work. B. Public Comments Mr. Coye made several suggestions regarding the Information Directory at the South Chula Vista Library. Library Board of Trustees - 5 - May 24, 1995 C. Written Comments None D. Board Comments Vice Chair Clover-Byram -Donated several new books to the Library. Was pleased that the Board was able to meet at South Chula Vista. Trustee Viesca-Every time he visits the South Chula Vista Library he is very impressed. He is happy to have been a part of it. Student Member Romo Thanked the Board for allowing her to be a part of it. Trustee Alexander-Reported that he would be in Chicago during the June meeting. Trustee Williams - Reported that he would also be out of town for the June meeting and asked if the June meeting could be moved to June 21st. Mr. Williams was pleased to meet at the South Chula Vista Library and is amazed at how smoothly this all seemed to happen. He asked for a refresher update on the Library Master Plan. Because of the prospect of not having a quorum on June 28th, the next Library Board of Trustees meeting will be held on June 21st. Chair Donovan - no comments VI. ADJOURNMENT - The meeting adjourned at 5:01 pm. The next Library Board of Trustees meeting will be held on June 21, 1995 at 3:30 pm at the Civic Center Library. COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) The City of Chula Vista, in complying with the Americans with Disabilities Act, requests individuals who may need special accommodation to access, attend and/or participate in a City meeting, activity or service request such accommodation at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact JoAnn Howard for specific information at 691-5193 or Telecommunications Devices for the Deaf(TDD) (619)476- 5357. California Relay Service is available for the hearing impaired.