HomeMy WebLinkAbout1995-09-27 BOLT MINS MINUTES
LIBRARY BOARD OF TRUSTEES
September 27, 1995 LIBRARY CONFERENCE ROOM 3:30 PM
BOARD MEMBERS PRESENT: Chair Clover-Byram, Vice Chair Williams, Trustees
Alexander,Donovan, and Viesca
STUDENT MEMBERS PRESENT: Mariana Aguilar
-- BOARD MEMBERS ABSENT: None
CITY STAFF PRESENT: Library_Director Palmer,Margaret Blue,Principal Librarian,
Maureen Roeber, Sr.Librarian
OTHERS PRESENT: Betty and Harry Roche,Robert Coye -
Trustees congratulated new Board Officers, Chair Clover-Byram and Vice Chair Williams
Vice Chair Williams introduced Mariana Aguilar, new student member from Chula Vista High
School.
- L APPROVAL OF MINUTES -Meeting of July 26, 1995 -
MSUC (Viesca/Donovan)to approve the minutes of July 26 1995.
If. CONTINUED MATTERS
ACTION A. Intellectual Freedom
Senior Librarian Maureen Roeber briefly outlined how the library selects
materials and the criteria used. Copies of the Library's Materials Selection
Procedures manual and Collection Development Committee's Mssion
Statement were distributed. ,Chula Vista will probably move to a more
centralized process of selecting materials by Christmas.
Trustee Viesca asked how primary vendors are selected by the Library.
Director Palmer reported that the Library had just completed the bid
specification process and would go to Council on October 3rd to continue .
an agreement with Baker and Taylor.
Library Director Palmer then led a general discussion about the public
- library's role in protecting intellectual freedom and the.importance of such
_ philosophical statements as the "Library Bill of Rights"'and the "Freedom
L
Library Board of Trustees -2- September 27, 1995
to Read" statement. The Board also discussed some of the points raised in
the articles on intellectual freedom sent with the Board packet.
MSUC (Alexander/Williams)to affirm the Library Bill of Rights and
Freedom to Read statement
B. FY 1995-96 Budget-Furloughs
Library Director Palmer reported that, as a result of the FY 1995-96
budget process, the City would institute a furlough during the week
between Christmas and New Years. Although most City departments will.
be closed that week, certain agencies such as Police,Fire and the Library
have been declared "essential services" and will remain open.
However, the Library has recommended that open hours at the Civic
Center Library be reduced to a single shift during this period. This single
shift will compliment the open hours at the South Chula vista Library. The
Board's consensus was that this was a reasonable approach.
III. NEW BUSINESS
ACTION A Meeting Schedule
MSUC (Vesca/Williams)to approve the 1995-96 Library Board meeting
schedule.
B. Goals and Objectives Workshop
Materials involving the Goals and Objectives Workshop were distributed in
the Board package.
ACTION C. 1995-96 Murl Grant Application
MSUC (Donovan/Williams)to support the Library's application for MURL
funds.
ACTION D. EastLake
Director Palmer asked that the Library Board approve the time line for
renewing the EastLake joint library agreement. Trustees will be required
to make a recommendation on the continued operation of the Eastlake
Libraryat their December 6th meeting. Staff will then take the Board's
i
Library Board of Trustees -3- September 27, 1995
recommendation to Council in December for direction. More
information will be supplied at the October meeting.
Prior to the December meeting, the Library will perform user surveys to
determine if library users are getting the level of service they require. Staff
is also considering conducting a non-user's survey. Staff and-the Board
will also hold a Town Ball Meeting in November in the EastLake area to
get public input.
MSUC (Donovan/Viesca)to accept the time line presented to the Library
Board.of Trustees.
E. Ethics Training
This item is for the Library Board's information.
ACTION F. Grant-request to California State Library for Linked Systems Pilot Project
This item was tabled until the October meeting.
ACTION G. Materials Retrieval Project
Trustees reviewed a letter that will be sent by the Finance Department to
patrons who ignore the overdue notice and subsequent bill, and do not
return library materials in a timely manner.
MSUC (VâșilliamsAriesca)to approve the use.of this letter.
IV. LIBRARY DIRECTOR'S REPORT
Director Palmer alerted the Board that staff is beginning the budget process and asked that
time be set aside at the October meeting to discuss budget strategy..
A Sue Jung's Retirement.
Almost 175 people attended Sue Jung's retirement party. Mayor Horton presented
her with a proclamation and Supervisor Cox presented her with,!plaque
proclaiming the day"Sue Jung Day" in the County of San Diego.
In the wake of Sue's absence,Eric Rhee has moved to the Civic Center Library
from EastLake to fill her position. The Library willfill the full time Sr.Librarian
position left at Eastlake with a half time Library Training Coordinator and a half
time Sr.Librarian position. Recruitment for the Sr.Librarian position is under-
way and is expected to be filled within a few weeks.
Library Board of Trustees -4- September 27, 1995
B. Monthly Statistics
These were placed in the Board packet.
C. Legislative Update
Legislature is in recess at this time..
D. Mural
Work on the mural is proceeding. Trustees asked to meet in the South Chula
Vista Library after the mural has been completed.
E. 1995 CLA Conference
Director Palmer and Trustee Alexander will attend California Library Association
Conference in Santa Clara this November.
F. Report on Coffee Cart
Council approved the contract for a library coffee cart at their September 24th
meeting. The carts should be in place at both Civic Center and South Chula Vista
Libraries within two weeks.
G. Lapel Pins
At Trustee Viesca's request, staff has designed a Library lapel pin, received.City
approval of the design, and acquired bids for production of these pins. Production
costs for these pins, however, are too high to proceed at this time.
H. Information Kiosk at Civic Center Library
This project should be completed within the next few weeks.
I. Senior Librarian Recruitment
John Bishop,the Sr.Librarian at South Chula Vista, has resigned. Recruitment for
this position should begin next week. Collection Development Librarian,Maureen
Roeber,will take charge of his department on a temporary basis until the position
is filled.
Library Board of Trustees -5- September 27, 1995
J. . Award of Title VI and Families for Literacy(grants
The Library has been awarded$34,945 in Title VI and $23,000 in Families for
Literacy Grants.
K. Smart City Grant
The City has just been awarded a Smart City Planning Grant from CALTRANS.
The goal of this grant is to create an electronic City that will allow citizens to do
their business with the City from their homes.
L. City of Chula Vista Home Page
The Library-Board-reviewed a portion of the Chula Vista Home Page as developed
by librarians Gina Latas and Connie Lawthers..
M. Public Service LANS
The server for the Public Service Local Area Net will be installed next week. The
ADA terminal will be redone and ultimately six terminals will be able to access the
CD Rom products now in use at South Chula Vista. Connecting the EastLake
Library to these resources will be the next phase of this project.
N. CLS Ethnic Resource/Mutual Library Project
Director Palmer,Deborah Barrow and Anne Campbell from National City Public
Library are working with the State Library on this project targeting I-Iispanic
Women's health. Director Palmer will be able to report more on this project at
later meetings.
V. COMMUNICATIONS
A Friends
Betty Roche reported that the Civic Center Friends group had a ten cent book sale
on July 8th and earned $122. They will hold another sale on October 21st from
10-3.
The Friends have reviewed the Library's wish list and have agreed to purchase a
'new Santa Suit,dies for the Ellison sign machine, donate$5,000 for new books,
and$3,000 for reupholstering the chairs in the new book area. Director Palmer
thanked the Friends for taking on the maintenance of these chairs.
Library Board of Trustees -6- September 27, 1995
The Bookstop earned $2,178 in July and $2,427 in August. The Friends Umbrella
Group has agreed to purchase a new bike rack for the EastLake Library. A
committee has been formed to revise the Friend's brochure. ice Chair Williams
left at this time 5:05 pm)
B. Public Comments
Mr. Coye suggested that the information kiosks at both the South Chula Vista
Library and Civic Center Library list all events at library facilities. Director
Palmer reported that it will.
C. Written Comments
Letter from the YMCA requesting to temporarily relocate its soccer area to the
future library site in Rancho Del Rey.
D. Board Comments "
Trustee Viesca congratulated Chair Clover-Byram for her new meeting format,
and Mariana Aguilar,for her appointment.
Trustee Alexander asked that his fax number be changed on the Board roster.
Chair Clover-Byram notified the Board that she is executive-on-loan to staff all the
volunteers for the Republican National Convention and is not sure that she will be
able to attend meetings other than the regularly scheduled Board meetings.
VL ADJOURNMENT-The meeting was adjourned at 5:12 pm. The next Library Board of
Trustees meeting will be held on October 25, 1995.
r
0
1