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HomeMy WebLinkAbout1995-10-25 BOLT MINS MINUTES LIBRARY BOARD OF TRUSTEES OCTOBER 25, 1995 LIBRARY CONFERENCE ROOM 3:30 PM . BOARD MEMBERS PRESENT: Vice Chair Williams, Trustees Alexander,Donovan and Viesca, Student Member Aguilar BOARD MEMBERS ABSENT: Chair Constance Clover-Byram CITY STAFF PRESENT: -Library Director Palmer,Principal Librarian Paula.Brown 'OTHERS PRESENT: Betty and Harry Roche,Robert Coye MSUC (Donovan/Viesca) to excuse Chair Clover Byram from the meeting for business reasons. I. APPROVAL OF MINUTES -Meeting of September 27, 1995 MSUC (Viesca/Donovan)to-approve the minutes of September 27, 1995 as mailed. II. CONTINUED.MATTERS A EastLake Library Director Palmer reviewed preliminary statistics for the EastLake Library with the Trustees. Circulation statistics for EastLake show a consistent level of increase. According to State Library statistics, a building of 10,000.sq. ft. would average 150,000 circulations per year,whereas the EastLake Library circulates approximately 50,000 items annually. The State.figure, however, does not take into consideration the population of the area served, nor the fact that the EastLake facility is open to the public only during after-school hours. Reference questions answered at EastLake have increased 144% during the two-year period surveyed. Cost per circulation is inline with costs at South Chula Vista Library. Staff will continue to gather more detailed information for the Trustee's December meeting. A Town Meeting is scheduled for Monday,November 7th at 7:30 pm to invite public comment on the services provided by the EastLake.Library. The Library Board is scheduled to vote on their recommendation regarding the renewal of the EastLake joint-use contract at their December'meeting. 1 Library Board of Trustees 2 October 25, 1995 ACTION B. Grant request to California State Library for Linked Systems Pilot Project The Serra Cooperative Library System is applying for a grant to develop an interface for INLEX and DRA library.systems. This interface would allow Chula Vista library users to access the database of other INLEX and- DRA libraries, (Carlsbad, County and City of San Diego)who would be able to access our database. MSUC (AlexanderNiesca)to support the application for this grant. (4-0 with Clover-Byram absent) C. Increasing size of Library Board Consensus'was to take no action at this time. III. . NEW BUSINESS A. FY 1996-97 Budget . Director Palmer reported that the City appears to be heading toward a goals and objectives type of budget. Library staff has traditionally met annually to rr_ determine goals for the upcoming year before beginning work on the budget. - ` Copies of the Library Goals developed for FY 1995-96 were distributed to the Trustees who were asked to provide-any input they deem necessary. Trustee Alexander requested that the information kiosk at'South Chula Vista be fine tuned and also that the library apply for new grants in all areas. B. YMCA Request Director Palmer requested that this item be tabled until the next meeting. Staff is in the process of obtaining.more,detailed information from the YMCA IV. LIBRARY DIRECTOR'S REPORT Director Palmer displayed the Grand.Orchid Award received by the South Chula Vista Library for excellence in the categories of architecture, disabled accessibility, graphics and signage, interiors, landscape architecture, lighting and planning. This award will be displayed at the South Chula Vista Library. A. Library Director's Workshop Report Director.Palmer reported that he had attended a workshop in Sacramento two weeks ago. He was able to meet with other Library Directors and learn first hand Library Board of Trustees 3 October 25, 1995 about programs administered by the State Library as well as upcoming changes in Federal funding. B..;. Monthly Statistics This material was in the Board packet. C. Legislative Update This material was in the Board packet. D. Coffee Carts Director Palmer reported that the coffee cart had begun operation at both the Civic Center and the South Chula Vista Libraries. The cart will be provide service during library hours. E. Senior Librarian Recruitment The`half time Sr.Librarian position at EastLake has been filled by Rosie Diciedue. Recruitment has recently closed for the Sr.Librarian position at South Chula Vista and preliminary interviews will be held on November 9th with the position filled by December. Principal Librarian,Paula Brown, briefly described the Library's efforts to create a System- Wide Plan for Building Emergencies and a Materials Collection Recovery Plan. She recently attended.a two day workshop where she learned that,when wet, books begin to mildew within 48 hours: Unless a collection is packed properly, blast frozen, and vacuum freeze dried, it will be lost. As it would take more than 48 hours to pack the entire collection, it must be prioritized. Certain areas have.been targeted for microfilming, such as back copies of the Star News. ,A Disaster Planning Committee is being established to educate staff and prioritize the collection. Director Palmer reported that the Local Area Network(LAN) at Civic Center Library has been installed and will be connected to the Wide-Area Network(WAN)to access CD- Rom materials at the South Chula Vista-Library. Shortly afterward,EastLake willjoin the WAN. Director Palmer also congratulated Harry Roche on his upcoming 90th birthday. Betty and Harry have been married 66 years. i J Library Board of Trustees 4 October 25, 1995 V. COMMUNICATIONS A Friends Betty Roche reported that the Friends Urr;zella Group did not meet this month. A sale of excess books.in the library parking lot earned $223,while Book Stop sales in September reached$2,511. The Friends of the Library have used some of these funds to reupholster 17 chairs in the new book area. Director Palmer thanked them for their generosity. B. Public Comments Mr. Coye reported that young children were playing around the coffee cart and may pose a safety problem. He also reported that the soap dish has broken off the wall in the restroom. Director Palmer reported that this would be repaired shortly as the restrooms are slated for renovation to bring them into compliance with ADA regulations. C. Written Comments None F, D. Board Comments Trustee Alexander stated that he was pleased and proud of the City and the library staff involved with the.South Chula Vista Library. Trustee Viesca reported on attending the Boards and Commissions Banquet. He also liked the new Board package format. Vice Chair Williams thanked Harry and Betty Roche for being with the Library Board and sharing their celebration. VI. ADJOURNMENT-The meeting adjourned at 4:57 pm. The next Library Board of Trustees meeting will be held on December 6, 1995. COMPLIANCE wrrH AMERICANS wrrH DISABIIITIEB ACT(ADA). The City of Chula,vista,in complying with the Americans with Disabilities Ad,requesh individuals who may need special accommodation to access, attend and/or participate in a City meeting activity or service request such accommodation at least forty-eight hours in-advance for meetings and five days for scheduled services and activities. Please contact JoAnn Howard for specific information at 691-5193 or Telecommunications Devices for the Deaf(TDD)(619)476-5357. California Relay Service is available for the hearing impaired 1,