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HomeMy WebLinkAbout1995-12-06 BOLT MINS MINUTES LIBRARY BOARD OF TRUSTEES December 6, 1995 LIBRARY CONFERENCE ROOM 3:30 PM BOARD MEMBERS PRESENT: Chair Clover-Byram, Vice Chair Williams, Trustees Alexander,Donovan and Viesca, Student member Aguilar BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Palmer,Principal Librarian Brown, Sr. Librarian Diciedue, City Training Coordinator McKean OTHERS PRESENT: Betty and Harry Roche,Robert Coye,Barbara Jones CALL TO ORDER I. APPROVAL OF MINUTES -Meeting of October 25, 1995 MSUC (Vesca/Donovan)that the minutes of the October 25, 1995 meeting be approved as mailed. The agenda was taken in the following order: M. NEW BUSINESS ACTION A. Buy A Book Director Palmer reported that last April the Library conducted a direct mail Buy a Book campaign to approximately 600 library.supporters. The Library received 125 responses and raised almost$10,000 to be used to purchase books. The Friends of the Library paid for the cost of this.ewnpaign and volunteers addressed, stuffed and stamped the letters. Based upon past success, the Library will attempt a they, larger Buy-A Book campaign to approximately 1,400 to 1,600 people this spring. The Friends Umbrella Group has approved an expenditure of$500 towards this mass mailing . and staff will ask for another$500 from the Civic Center Chapter of the Friends. Director Palmer asked for the Board's endorsement of this second Buy A Book Campaign. MSUC(Viesca/Williams)that the Library Board endorse the second Buy a Book Campaign. (Trustee Alexander not in attendance.) Library Board of Trustees -2= December 6, 1995 ; 1 Chair Clover-Byram asked if the Library had investigated using a bulk rate stamp as many non-profit agencies use bulk rate. (Trustee Alexander arrived at 3:40 pm) ACTION B. Acceptance of California.State Library Matching Funds by Literacy Team MSUC (Donovan/Williams)the Library Board supports the acceptance of California State Library Matching funds H. CONTINUED MATTERS A. EastLake Library Director Palmer introduced Rosie Diciedue, Senior Librarian at the EastLake Library. He then briefly reviewed some statistics that had been included in the Trustees packet regarding the EastLake Library. Library staff had recently conducted a Public Library Association designed survey of users who came into the EastLake library. Based on information from the survey, other statistical analysis and input received during an EastLake Town Meeting,Mr.Palmer recommended that the joint use agreement with the Sweetwater Union High School District for the EastLake facility be continued for another three year period. J Trustees discussed citizen response at the EastLake Town Hall meeting and also the suggestion that the facility be open until 9 pm. Trustee Viesca asked about the issue of shelving and signage. Barbara Jones,High School Librarian, discussed issues of shelving and custodial,assistance during public library hours. MSUC (Williams/Donovan)that the Library Board supports continuing the EastLake Joint Use Air eement for an additional three years. Director Palmer reported that the Library Board's recommendation will go before the City Council on December 19th at 6 pm. Staff will take the Trustee's comments and make efforts to see if they can be incorporated into the new contract. ACTION B. YMCA Request Director Palmer reported that a meeting had been scheduled for December 19th to discuss this issue. The question of the YMCA sharing the Rancho del Rey site for a limited period of time will be brought forward at the Board's January meeting. ACTION C. FY 1996-97 Budget Library Board of Trustees -3- December 6, 1995 Principal Librarian,Paula Brown, gave the Trustees a short overview of the budget process this fiscal year. The City is transferring from a line-item budget to a performance based budget. Trustees were asked to review and support the Library's goals and objectives for the 1996-97 fiscal year. MSUC (WilliamdViesca)that the Library Board supports the Library's goals and objectives with the inclusion of"Life Long Learning". The City Manager has asked that all City departments prepare a ten percent cut list. In lieu of a special budget meeting, Trustees agreed to begin the January meeting at 2:30 pm. IV. LIBRARY DIRECTOR'S REPORT A. 1995 CLA Conference Director Palmer reported that he had participated on a panel on fund raising and discussed the Library's Buy a Book campaign. B. Smart Communities This CalTrans sponsored project continues to-move forward. A number of public workshops will be held in January and February to determine the community services and information to be brought on-line. Notification of the first meeting will be in the Chula Vista Quarterly. Trustees were encouraged to attend one of these meetings. C. Principal and Senior Librarian Recruitment Principal Librarian Deborah Barrow has resigned. The Library has temporarily transferred Maureen Roeber, as Acting Principal Librarian,to the South Chula Vista Library. An applicant for the Senior Librarian position at South Chula Vista Library has been selected and will be hired as soon as she passes the physical. D. Monthly Statistics This material was included in the Trustees'packets. E. Legislative Update a Library Board of Trustees -4- December 6, 1995` Nothing to report Director Palmer asked to be excused at this time(5:00 pm) Trustee Williams left at this time also. V. COMMUNICATIONS A. Friends Betty Roche,Friends Liaison, reported that the Friends Book Store earned $2,800 in October. B. Public Comments Mr. Coye wished everyone a Merry Christmas. C. Written Comments None D. Board Comments Trustee Alexander wished everyone a Merry Christmas. Trustee Donovan hoped that next year would be a better one. Trustee Viesca gave kudos to the EastLake Library and wished everyone a happy holiday. Chair Clover-Byram predicted that next year would be a very busy one with a review of the long range plan and long range facilities plan. VI. ADJOURNMENT-The meeting adjourned at 5:10 pm. The next Library Board of Trustees meeting will be held on January 24, 1996.