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HomeMy WebLinkAbout1995-01-25 BOLT MINS MINUTES LIBRARY BOARD OF TRUSTEES JANUARY 25, 1995 LIBRARY CONFERENCE ROOM 3 :30 PM BOARD MEMBERS PRESENT: Chair Donovan, Vice Chair Clover-Byram, Trustees Alexander, Viesca, Williams and student member Romo BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director Palmer, Paula Brown, Principal Librarian, John Bishop, Senior Librarian OTHERS PRESENT: Robert Coye, Betty Roche, Teresa Thomas I. APPROVAL OF MINUTES - Meetings of December 7, 1994 and January 3 , 1995 MSC (Alexander/Clover-Byram) that the minutes of December 7, 1994 and January 3 , 1995 meetings be approved as mailed. (Trustees Viesca and Williams not in attendance) At this time Director Palmer introduced John Bishop, South Chula Vista Senior Librarian. Mr. Bishop is well referenced and fluent in Spanish. II. CONTINUED MATTERS A. South Chula Vista Library 1. Construction Director Palmer reported that the Building Inspector has signed off the South Chula Vista Library as complete. Architect Ricardo . Legorreta visited the site on January 14th and made a few suggestions for additional interior color. Staff is awaiting the cost of these changes. A final change order will be taken to Council within the next few weeks consisting of time and materials items. Council will accept the building at that time. Director Palmer discussed an article in the Union- Tribune regarding approximately $30, 000 in costs incurred in contractor delays and in shipping the Sto color back to the manufacturer for retinting. (Trustee Williams arrived at this time) The Mayor -, Library Board of Trustees - 2 - January 25, 1995 pulled this item from the agenda to insure that action would be taken to see that the City would be reimbursed for this mistake. Staff is working to reconcile this issue. The fence surrounding the building site is being removed today. 2 . Work of Art Architect Ricardo Legorreta selected the proposal by artists Victor Ochoa and Neil Hill to be , installed in the children's room of the South Chula Vista Library. A contract with the artist will be taken to the City Council as soon as possible. (Trustee Viesca arrived at this time) The artists expect to begin working in March and hope to complete the project by June 30th. Director Palmer thanked Vice Chair Clover-Byram and the rest of the Mural Selection Committee for their hard work. 3 . Furniture/Equipment Ninety-nine percent of the furniture has arrived and been installed. The shelving that had been scheduled to arrive December 16th arrived this week with installation to be completed within two weeks. This will allow the National Civilian Community Corp. to move the books to the South Chula Vista Library on February 6th. Unfortunately delivery of the canopy tops and end panels have been delayed until March 10th. Installation of the lighting cannot proceed until these canopies are in place. Staff .is considering a soft opening to the public during the last week of March. Most of the new library's staff is coming on board March 4th with the remaining staff coming on board March 17th. 4 . Grand Opening/Dedication A formal dedication in April or May is being considered, but the library will open to the public as soon as possible. 5. Opening Day Book Collection Approximately 55, 000 to 60, 000 books will be available when the South Chula Vista Library opens. Library Board. of Trustees - 3 - January. 25, 1.995 Chair Donovan asked about the information kiosk at the new library. Director Palmer explained that there are two terminals inside the front doors with. touch screens that will give patrons directory assistance in both English and Spanish. B. FY 1995-96 Budget .Director Palmer had nothing to add to the budget transmittal memo that had been included in the Trustees' packets. III. NEW BUSINESS A. International Friendship Commission 1. Request to create a permanent display at the South Chula Vista Library and Chula Vista Heritage Museum of Sister Cities materials and artifacts. Mrs. Thomas, of the International Friendship Commission, petitioned the Trustees to support the creation of a permanent exhibit of memorabilia from Chula Vista's sister cities ,at ,the Chula Vista libraries and the Chula Vista Historical Museum. A copy of the International Friendship Commission's proposals are included at the end of these minutes. Vice Chair Clover-Byram questioned the amount of space the exhibit would require. Trustee Alexander asked how expenses would..be handled. Director Palmer. fully supported exploring the idea of working in partnership with the IFC. However, the South Chula Vista Library was not designed with permanent exhibition space in mind. There is a gallery space that had been intended for changing exhibits that may be dedicated to international friendship if the City Council, Board and community wishes it so. The Chula Vista Heritage Museum, comprising only 500 square feet, 'is extremely limited in space and does not have room for anadditional permanent collection of sister city mementos. MSUC (Clover-Byram/Viesca) to explore the International Friendship Commission ' s recommendation to have an exhibit, historical archives, albums, and films of sister cities and other international linkages and friendships at the Library Board of Trustees - 4 January 25, 1995 Chula Vista Libraries and museum by establishing a joint task force to address the' issues and options of the exhibit and to report back to the Board by June 1995. The task force will consist of members from Library staff, the , Library Board and the International Friendship Commission. Mrs. Thomas will represent the International Friendship' Commission on this new task force and Trustee Viesca will represent the Library Board. Chair Donovan expressed concern about imposing additional duties on Library staff. 2 . Invitation to participate in official visit to Odawara Japan. Mrs Thomas invited the Library Board and Library staff to join the delegation visiting Odawara in April Director Palmer `stated the Library would like to continue_ its tradition of sharing materials with our Japanese sister city. Books received from our sister cities are cataloged and housed in the Local History Room. B. Boards and Commission Attendance Policy Trustees reviewed the City Council policy on Boards, Commissions and- Committees absences.. Trustee Alexander asked to be excused from the February meeting. C. Friends of the Chula Vista Library The first meeting of the Friends Umbrella Board has occurred. The by-laws require that the Library Director appoint the new board. Harry LaBore will . be President, Rob Mackenzie will be Treasurer and Ronnie Berman will act as Secretary. The Civic Center Chapter will meet January 25th IV. LIBRARY DIRECTOR'S REPORT A. Legislative update No new activity. Y .• Library Board of Trustees - 5 - January 25, 1995 B. Current staff openings' The City Manager has approved appointments of 15 new positions for the Library. Some of these positions are promotions for existing staff which means the library will have to fill behind these promotions. V. COMMUNICATIONS A. Friends Betty Roche reported that book store revenue for the past 6 years. 1989 $10,219 1990 15,777 1991 20,541 1992 20,449 1993 26, 543 1994 30,436 Discussion at a recent Friends,' Board meeting centered upon how much funds would be divided'between the umbrella group and the chapters. Annual chapter membership fees will be $5. Increasing membership fees were discussed, but it was agreed to keep the rates the same for another year. B. Public Comments Robert Coye suggested the top and bottom shelves be left empty in the new library to place more books in the line of sight. Mr. Coye suggested that an inventory of Sister City materials be acquired before any decisions were made. C. Written Comments None D. Board Comments Trustee Alexander - None Trustee Williams - None Vice Chair Clover-Byram - Felt that 1995 would be a good year for the City of Chula Vista. Library Board of Trustees - 6 - January 25, 1995 VI. ADJOURNMENT - The meeting adjourned at 5: 10 pm. The next Library Board of Trustees meeting will be held on February 22 , 1995. COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT. (ADA) The City of Chula Vista, in complying with the Americans with Disabilities Act, requests individuals who may need special accommodation to access, attend and/or participate in a City meeting, activity or service request such accommodation at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact JoAnn Howard for specific information at 691-5193 or Telecommunications Devices for the Deaf (TDD) (619) 476-5357 . California Relay Service is available for the hearing impaired.